Badger Avenue Bridge Gear Box Inspection and Resealing Services MANDATORY PRE-BID CONFERENCE AND JOB WALK VENDORS NOT IN ATTENDANCE WILL NOT BE ALLOWED TO BID ON THIS PROJECT Date: 7/7/2026 Time: 10:00 AM Location: 500 Pier A Street, Wilmington, CA 90744 - 1st Floor Conference Room

TO: HARBOR DEPARTMENT PURCHASING OFFICE BID NO. F-1287 Page 1
500 Pier "A" Street Show this number on envelope
Berth 161
Wilmington, CA 90744 Purchase Order No.
1. COMPLETE CONTRACT
This entire Bid Request shall become the contract upon its execution by the Executive Director on behalf of the Harbor
Department of the City of Los Angeles. The complete contract shall consist of the entire Bid (including Specifications), this
page, terms and conditions, any addendums, and when required, CONTRACTOR'S BOND. Contractor will be provided with a
copy of the executed contract.
2. GOODS AND SERVICES TO BE PROVIDED BY THE CONTRACTOR
The Contractor agrees, upon acceptance of this offer by the City, to furnish the goods and services herein specified according to
the terms and conditions as set forth herein.
3. AMOUNT TO BE PAID
The City agrees to pay the contractor for the goods or services in the manner described in the paragraph entitled "PAYMENTS"
on the reverse side of this form. Unless otherwise indicated by the Bidder, remittance by the City for goods or services will be
made to the address below.
4 CHOICE OF ALTERNATIVE PROVISIONS; OPTIONS; NOTIFICATION
When alternative provisions are requested, or options are offered, the contractor will be notified as to which provision, or option, is
Being accepted when notification is sent that the Contractor is the successful bidder.
5. DECLARATION OF NON-COLLUSION
The undersigned certifies (or declares) under penalty of perjury that this bid is genuine and not sham or collusive, or made in
the interest or on behalf of any person, firm, or corporation not herein named; that the bidder has not directly or indirectly
induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding,
and that the bidder has not in any manner sought by collusion to secure any advantage over other bidders.
6. LEGAL JUSTIFICATION
This shall be deemed entered into in Los Angeles, California, and shall be governed and construed in accordance with the laws
of the State of California.
EXECUTED AT: __________________________________________ ON THE ________DAY OF ______________________, 2026
City, State Date Month Year
BIDDER MUST COMPLETE AND SIGN BELOW:
Firm Name _____________________________________________________________________________
Phone __________________________________ Email___________________________________________
Address ________________________________________________________________________________
Street City State Zip
_____________________________________________________________________________________________________________
Signature Printed Name Printed Title
_____________________________________________________________________________________________________________
Signature Printed Name Printed Title
(Approved Corporate Signature Methods)
a) Two signatures: One by Chairman of Board of Directors, President, or a Vice-President AND one by Secretary, Assistant Secretary, Chief Financial
Officer or an Assistant Treasurer.
b) One signature: By corporate designated individual together with properly attested resolution of Board of Directors authorizing person to sign.
NOTARIZATION: Bids executed outside the State of California must be sworn to and notarized below.
In witness whereof the Board of Harbor
County of_____________________ Commissioners of the City of Los Angeles Approved as to form and legality
has caused this contract to be executed by the
State of __________________________S.S. Executive Director of the Harbor ________________________, 2026
Department of said City and said Contractor
Subscribed and sworn this date has executed this contract the day and year City Attorney
written below.
____________________________, 2026
By_________________________________ BY_________________________________
Executive Director Harbor Department Deputy
___________________________________ ___________________________________
Notary Seal Signature Date

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES
HARBOR DEPARTMENT BID NO. F-1287
SUBMIT BID TO: BID DUE BEFORE
Los Angeles Harbor Department 2:00 P.M.
Purchasing Office, 1st Floor
JULY 24, 2026
500 Pier A Street
Wilmington, CA 90744
OFFICE HOURS:
7:30 a.m. - 4:30 p.m.
Monday through Friday (excluding Holidays)
BIDS WILL BE PUBLICLY
Buyer: Jacquelyn L. Estrada, Procurement Analyst
OPENED
Email: JEstrada@portla.org
ALL ITEMS REQUESTED MAY BE QUOTED AS "OR EQUAL".
AFFIRMATIVE ACTION - AN APPROVED AA PLAN OR CERTIFICATION, IF NOT ON FILE, WILL BE REQUIRED PRIOR TO AWARD OF CONTRACT.
BADGER AVENUE BRIDGE GEAR BOX INSPECTION AND RESEALING SERVICES
The Los Angeles Harbor Department ("Department" or "City") is requesting bids for a one-time Order for
bridge maintenance services as indicated:
LINE QTY UNIT DESCRIPTION EXTENDED PRICE
INSPECT AND RESEAL GEAR BOXES AT BADGER AVENUE BRIDGE
MINIMUM REQUIREMENTS AND SPECIFICATIONS AS DESCRIBED IN ATTACHMENT A
1 1 LOT MATERIALS $
2 1 LOT LABOR $
WASTE OIL REMOVAL, HAUL-OUT, AND
3 1 LOT $
DISPOSAL (INCLUDING OIL RECYCLING FEES)
MATERIAL SHIPPING/FREIGHT
4 1 LOT $
BY COMMON CARRIER
MATERIAL DELIVERY
5 1 LOT $
BY VENDOR
6 1 LOT EQUIPMENT RENTAL CHARGES $
7 1 LOT WARRANTY COSTS $
GRAND TOTAL (EXCLUDING TAXES) $
Please refer to the Specifications (Attachment A), Map (Attachment B) and Photos (Attachment C) for
additional information.
REQ. NO.: E-25-3061 (REQ4455)
NOTIFY: D. Hughes
BIDDER MUST SIGN THIS BID ON PAGE 1. WET SIGNTURES REQUIRED.
PAGE 2

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
Rates upon which Line 2 charges are based. Rates are subject to change according to Department of
Industrial Relations (DIR) Prevailing Wage Determinations.
Rates Quoted for the Period from _______________________ to ____________________________
A. Classification: B. Classification:
Straight time, per hour: $ Straight time, per hour: $
Minimum Hours Billed: Minimum Hours Billed:
Regular Work Hours: Regular Work Hours:
Overtime, per hour: $ Overtime, per hour: $
Minimum Hours Billed: Minimum Hours Billed:
Double Time, per hour: $ Double Time, per hour: $
Minimum Hours Billed: Minimum Hours Billed:
PROJECT DESCRIPTION
Inspect and Reseal Gear Boxes at the Henry Ford "Badger Avenue" Bridge, Port of Los Angeles,
Wilmington, CA 90744 (see Attachments B and C). Information about the Bridge and its Location is
available here. Equipment drawings will be provided at the Pre-Bid Conference.
The Badger Avenue Bridge is the San Pedro Bay Ports' Terminal Island rail lifeline. It currently facilitates
approximately one billion Dollars in commerce each day. Keeping it operational is of the utmost
importance to Port operations. 2026 marks the 30th anniversary of the completion of the vertical lift
Bridge. The gear Boxes that power the Bridge are leaking, creating the threat of water pollution. The
gear boxes are original to the Bridge and have had little maintenance since they were installed. Under
this Order, the gear boxes will be resealed, preventing further leaks. The Badger Avenue Bridge has
three main gearboxes. One central gearbox divides power from the two drive motors and distributes it to
the large gear boxes at each end of the lift span. The two large gear boxes are in the north and south
machinery spaces; they provide the force to climb a set of cables that raise the Bridge. This Order
authorizes the repair of the leaks, allows for the inspection of the inner workings, and identifies any
further maintenance and repairs that should be done to ensure safe, clean and efficient Bridge
operations.
3

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BIDDERS' INSTRUCTIONS
REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders
("vendor", "contractor", "supplier") shall complete and return all Quotation documents requested by the
Department, including addenda, specifications, drawings and all forms.
It shall be the bidder's responsibility to provide one (1) original and one (1) copy of the completed
Quotation documents. The original and all copies shall include all quotation documents requested by the
Department, including addenda, specifications, drawings and all forms.
The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation
documents requested by the Department at the Quotation closing date and time.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an
addendum(a) to modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los
Angeles internet website - www.portoflosangeles.org and the Regional Alliance Marketplace for
Procurement (RAMP) at https://www.rampla.org/s/ . It is the responsibility of the bidder to be aware of,
and respond to, any such addendum(a) before the deadline of the applicable bid request. Failure to do
so may deem the bid non-responsive.
TECHNICAL CORRECTIONS. The Executive Director or his designee is authorized to make minor
technical corrections or clarifications in order to effectuate the intent of this contract/bid.
BID SUBMITTAL TIMELINESS. Bidders solely are responsible for the timeliness of their submittals. As
such, bidders are cautioned to budget adequate time to ensure that their bids are delivered at the
location designated at or before the deadline set forth above. Bidders are cautioned that matters
including, but not limited to, power and email server issues, internet outages, traffic congestion, security
measures and/or events in or around the Port of Los Angeles, may lengthen the amount of time
necessary to deliver the bid, whether the bid is submitted in person or by mail.
MANDATORY PRE-BID CONFERENCE. There will be a mandatory Pre-Bid Conference for all Bidders.
VENDORS NOT IN ATTENDANCE WILL NOT BE ALLOWED TO BID ON THIS CONTRACT.
Date: Tuesday, July 7, 2026
Time: 10:00 AM
Location: 500 Pier A Street, Wilmington, CA 90744 - 1st Floor Conference Room
The purpose of the Pre-Bid Conference is to answer any questions about the requirements contained
within the bid and to provide any additional information, which may prove helpful to the prospective
bidder, as well as to overcome any barriers to participation. Please forward any questions that require a
follow-up response after the Conference to jestrada@portla.org for public posting.
4

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
MANDATORY JOB WALK. All bidders are required to attend a Job Walk scheduled on Tuesday, July
7, 2026, immediately following the Pre-Bid Conference referenced above; otherwise, your bid will be
deemed non-responsive. The Job Walk and jobsite location will be at Port of Los Angeles, Badger
Avenue Bridge, Wilmington, CA 90744 (See Attachment B). Please forward any questions that
require a follow-up response after the Job Walk to jestrada@portla.org for public posting.
PRE-AWARD CONFERENCE. Prior to award of contract, the successful bidder may be required to
attend a pre-award conference to be scheduled at a later date. The intent of this meeting will be to
discuss contract regulations, specifications, invoicing, delivery times, etc., in order to ensure successful
administration of the contract.
SPECIFICATION CHANGES. If any provisions of the Specifications preclude bidder from submitting a
bid, bidder may request in writing that the specifications be modified. Such request must be received by
the Director of Contracts and Purchasing at least five (5) working days before the bid due date. All
bidders will be notified by Addendum of any approved changes to the specifications.
MODIFICATION OF RFB DOCUMENTS PROHIBITED. The RFB documents, as issued by the Los
Angeles Harbor Department, shall not be modified in any way by the Bidder. Any bid found to contain
alterations, deletions, additions, or other changes to the original RFB documents-not originating from
and authorized by the Department-including, but not limited to, modifications to the specifications,
requirements, terms, or conditions, will be rejected as non-responsive.
Requests for modifications necessary for the clarification, correction, or successful execution of the RFB
or resulting contract must be submitted in writing to the Buyer at the email address provided above no
fewer than five (5) business days prior to the bid deadline.
CONFLICTING OR ADDITIONAL TERMS SUBMITTED BY BIDDERS. The submission of a Bid in
response to this Request for Bids (RFB) shall constitute the Bidder's acknowledgment and agreement
that the terms and conditions set forth by the Los Angeles Harbor Department are controlling. Any terms
and conditions submitted by a Bidder that are additional to, or supplemental to the RFB, that are in
conflict with the terms of the RFB, or the resulting Order or Agreement, shall be deemed excluded and
shall have no force or effect. The inclusion of such terms shall not be construed as a counteroffer or
modification of the RFB. In the event of any inconsistency between the RFB terms and those proposed
by the Bidder, the RFB shall govern.
PRICING COMPLIANCE. Bidder shall submit all pricing strictly in accordance with the pricing format,
structure, and terms set forth in this Request for Bids (RFB). All prices must be clearly stated within the
designated sections of the RFB documents provided by the Los Angeles Harbor Department. Quoted
pricing should be inclusive of all fees and costs according to the RFB pricing structure as requested by
the Harbor Department. Any pricing, terms, conditions, or qualifications submitted by Bidder through
separate, supplemental, or internal documents-including but not limited to quotations, proposals, terms
5

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
and conditions of sale, cover letters, or attachments-that modify, condition, or conflict with the pricing
requirements of this RFB shall not be included in the terms of the resulting contract/Order. In the event
of any discrepancy between pricing contained within the RFB documents and pricing or terms contained
in any external or Bidder-generated document, the pricing and terms contained in the RFB documents
shall govern exclusively for purposes of evaluation. Failure to comply with the pricing submission
requirements set forth in this RFB, including the inclusion of unauthorized pricing terms or conditions,
may result in rejection of the Bid as non-responsive.
AWARD OF CONTRACT. Bid shall be subject to acceptance by the Department for a period of three
(3) months unless a lesser period is prescribed in the quotation by the bidder. The Department may
make combined award of all items complete to one bidder or may award separate items to various
bidders. Bidders may submit alternate prices, a lump sum or a discount conditional on receiving an
award for two or more items. The right is reserved to reject any, or all, bids and to waive informality in
bids.
AUTHORITY. The intent of this Request for Bid is the establishment of a contract under the sole
authority and jurisdiction of the Los Angeles Harbor Department. Bids including Piggyback and/or
cooperative terms, including pricing terms, are not requested, and will be rejected as non-responsive.
PETROLEUM PRODUCTS. Unless otherwise quoted, petroleum product prices are to include State of
California Recycling Fee, Used Motor Oil Fee, and any other applicable fees and/or taxes EXCEPT
State Sales Tax.
BID RECAPS. Bid recaps, with a summary of all bids received, will be posted to the following website
within two (2) weeks of the bid closing date: https://www.portoflosangeles.org/business/contracting-
opportunities/purchasing-bids
6

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
MATERIAL, EQUIPMENT, AND SERVICE
CONTRACTOR CONTACT INFORMATION FOR CONTRACTUAL ISSUES.
Contact Person:
Title:
Telephone:
Email Address:
CONTRACTOR CONTACT INFORMATION AT JOBSITE.
(If different from above.)
Contact Person:
Title:
Telephone:
Email Address:
24-Hour Contact Phone:
BUSINESS HOURS. Contractor to indicate business hours:
Monday-Friday: __________ A.M. to __________P.M.
Saturday: __________A.M. to __________P.M. Closed
Sunday: __________A.M. to __________P.M. Closed
NEW AND UNUSED. With the exception of professionally recycled materials, the equipment and
materials furnished, shall be new and unused, current model or offering.
REPAIRS. The intent of this Order is the procurement of inspection and maintenance services only. No
repairs are pre-authorized under this Order, unless explicitly specified in Attachment A.
7

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
CONTRACTOR'S LICENSE. In accordance with Section 7028.15 of the Business and Professions
Code, bidder must provide the following information:
Contractor's License No.:
Class: C-61/D21 Expiration Date:
Contractor shall, at its sole cost and expense, obtain and maintain throughout the entire term of this
Order, all licenses, registrations, certifications, and permits required under applicable federal, state, and
local laws to perform contracted services. Such requirements include, but are not limited to, a valid and
active contractor's license issued by the California Contractors State License Board, in the appropriate
classification(s). Contractor expressly agrees to timely renew all required licenses to ensure there is no
lapse in validity. Under no circumstances shall Contractor perform any work under this Order with an
expired, suspended, revoked, or otherwise invalid license.
AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized distributor/dealer for
the goods/services being quoted (please initial).
Yes: __________ No: _________ N/A
If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter
of Certification from the manufacturer(s), stating that the manufacturer(s) will honor any warranty claims
by the City for equipment, parts, and/or materials provided by the bidder. The manufacturer(s) will be
responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient
manner. This responsibility includes replacing incorrect or defective parts, troubleshooting, and
correcting problems that are traceable to the manufacturer(s).
WARRANTY. Terms of warranty on new materials offered. Free MATERIALS AND SERVICE (LABOR)
for defective materials and workmanship for the following time period after goods and/or work have been
accepted or completed:
Materials: Labor:
Please attach additional warranty terms with bid, if applicable.
ONSITE SUPERVISION. Contractor is required to have a Supervisor on-site at all times during the
performance of the contracted work.
8

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
SAFETY AND HEALTH REQUIREMENTS. All equipment, materials, procedures and services
furnished and/or used by the Contractor shall comply with applicable current requirements of OSHA and
CAL-OSHA. Contractor agrees to indemnify and hold harmless Los Angeles City, The Harbor
Department, and agents, officers and employees thereof, for all damages assessed against them as a
result of Contractor's failure to comply with said safety and health requirements.
STORM WATER POLLUTION PREVENTION PLAN, SWPPP. All work performed under any resulting
contract within the Port of Los Angeles, as applicable, must be in accordance with the California Storm
Water Best Management Practices (BMP) Handbooks. These practices prohibit the placement of any
waste material resulting from the contractor's performance of work into the storm drain system as
required by the City of Los Angeles Storm Water Pollution Prevention Plan (SWPPP) for Public Agency
Activities. A copy of the BMP Handbooks for 1) Construction 2) Industrial/Commercial and 3) Municipal
Activities are available for review in the office of the Director of Environmental Management, 5th floor,
425 S. Palos Verdes Street, San Pedro, California 90731.
SITE MAINTENANCE AND CLEAN-UP. Vendor shall keep the premises and worksite clean and free
from rubbish and debris. Upon completion of the contract, and before acceptance of the work by the
City, the Vendor shall at once remove as necessary all plant, tools, equipment and materials, and shall
thoroughly clean the worksite leaving it with a neat and clean appearance.
REMOVAL, CLEANUP, AND DEMOBILIZATION. Upon completion of the Contracted Work, the
Contractor shall remove all of its tools, materials and other articles from the property of the CITY.
Should the Contractor fail to take prompt action to this end, the City, at its option and without waiver of
such other rights as it may have, upon thirty (30) calendar days' notice, may treat such items as
abandoned property. The Contractor shall also sweep all floors broom clean, clean all exterior and
interior surfaces and windows and remove all rubbish and debris resulting from the Contracted Work and
shall maintain the Jobsite in a clean, orderly and safe condition at all times until completion of the
contracted work. Throughout all phases of construction, including suspension of work, and until the
Final Acceptance, the Contractor shall keep the site clean and free from rubbish and debris. The
Contractor shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other
means as necessary. The use of water resulting in mud on public streets will not be permitted as a
substitute for sweeping or other methods.
Materials and equipment shall be removed from the site as soon as they are no longer necessary.
Before the final inspection, the site shall be cleared of equipment, unused materials and rubbish so as to
present a satisfactory clean and neat appearance. All cleanup costs shall be included in the
Contractor's Bid. Failure of the Contractor to comply with the City of Los Angeles Harbor Department
Project Manager (PM) cleanup orders may result in an order to suspend work until the condition is
corrected. No additional compensation will be allowed as a result of such suspension.
INSPECTION RESPONSIBILITY. Bidder submittal constitutes acknowledgment of inspection of the
work site to bidder's satisfaction, including, but not limited to, site conditions and specification
requirements.
9

FORMAL REQUEST FOR BID
CITY OF LOS ANGELES BID NO. F-1287
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
CONTRACTOR'S OBLIGATIONS. Only competent workers shall be employed on the Work. Any
person employed who is found by the City of Los Angeles Harbor Department Project Manager (PM) to
be incompetent, disorderly or otherwise objectionable, or who fails or refuses to perform Work properly,
acceptably and as directed shall be immediately removed from the Work by the Contractor and not be
reemployed on the Work.
If, at any time before the commencement or during the progress of the Work or any part of it, the
Contractor's methods or appliances appear to the City of Los Angeles Harbor Department PM to be
unsafe, inefficient, or inadequate for securing the safety of the workers, the quality of the Work required,
or the rate of progress stipulated, the City of Los Angeles Harbor Department PM may order the
Contractor to increase their safety and efficiency or to improve their character, and the Contractor shall
comply with such orders at its own expense. Neither the making of such demands by the City of Los
Angeles Harbor Department PM nor the failure to make such demands shall relieve the Contractor of its
obligation to secure the safe conduct of the Work, the quality of Work required, and the rate of progress
stipulated in the Contract. The Contractor shall be fully responsible for the safety, efficiency, and
adequacy of its plant, appliances, and methods, and for any damage which may result from their failure
or their improper construction, maintenance, or operation.
Where articles or materials are especially manufactured or fabricated for delivery under these
specifications, the Contractor shall at all times employ such workforce, plant, materials, and tools as will
be sufficient to complete the performance of the Contract and every part thereof within the time limits
stipulated herein. If the Contractor fails to employ sufficient workforce, plant, materials, tools, or to
maintain adequate progress, the City of Los Angeles Harbor Department PM may require an increase in
progress at any point or points or a modification of Plans and procedure in such a manner as to
accelerate the Work. Failure to adequately staff the project shall be just cause for the City to terminate
the Contract.
CARE AND CUSTODY. The contractor accepts full responsibility for the security against loss or
damage to the equipment involved while in his/her possession or the possession of any of his/her
agents. Contractor shall reimburse the Harbor Department for any loss or damage to Department
equipment in his/her possession or the possession of any of his/her agents.
TWIC CARD. Contractor must ensure that any of its employees performing work under this contract in
and around Port property procure and maintain a Transportation Worker Identification Credential (TWIC)
card, as may be required. The card is to be purchased and maintained at vendor's expense. TWIC
enrollment details can be found at www.tsa.gov/for-industry/twic or by phone at (855) 347-8371.
INITIAL HERE ACKNOWLEDGING TWIC REQUIREMENT:
(initial)
10