26B-2487 - WCHD DEMOLITION & DEBRIS REMOVAL ? 1505 ROOD AVENUE

Winnebago County - Purchasing Department
404 Elm Street Room 202
Rockford, Illinois 61101
Phone: (815) 319-4380
Email: Purchasing@purchasing.wincoil.gov
INVITATION FOR BIDS 26B-2487 ISSUE DATE 7/13/2026
IFB TITLE WCHD DEMOLITION & DEBRIS REMOVAL - 1505 ROOD AVENUE
IFB DUE DATE 7/30/2026 DUE TIME (CST) 10:00 A.M.
SUBMIT ONE (1) ORIGINAL, PLUS ONE (1) COPY BOND REQUIRED NONE
TO ALL PROSPECTIVE CONTRACTORS:
You are hereby invited to submit your bid for the Winnebago County Health Department Demolition and
Debris Removal for 1505 Rood Avenue, South Beloit, Illinois 61080. PIN: 04-06-157-016
ATTACHED:
* Demo bid template
* Overhead picture outlined in white of 1505 Rood Avenue. All structures within the yellow
boundary line of the property are to be demolished.
* Electrical Disconnects
* Gas Disconnects
* Asbestos Assessments
* Served by Well and Septic - Contractor will need to apply for a site verification to address the
well and septic.
The original bid, and one copy must be received in a sealed envelope that has your name and address in
the UPPER left corner and the attached Return Bid Label filled in and attached on the LOWER left corner.
All bids are subject to staff analysis. The County of Winnebago reserves the right to accept or reject any and
all bids received and waive any and all technicalities. Bids must be delivered to:
WINNEBAGO COUNTY PURCHASING DEPARTMENT 404 ELM STREET, ROOM 202, ROCKFORD, IL 61101
BID RESPONSES MUST BE RECEIVED AND TIME STAMPED NO LATER THAN THE IFB DUE DATE AND TIME
SPECIFIED ABOVE. LATE BIDS WILL NOT BE CONSIDERED.
Any communication regarding this bid between the date of issue and date of award is required to go
through the Purchasing Department. FACSIMILE AND/OR E-MAIL TRANSMITTED BIDS WILL NOT BE
ACCEPTED.
Sincerely,
Jenna Smith
Purchasing Coordinator
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CONTRACTOR
CONTACT PERSON
TELEPHONE/EMAIL
CALL FOR INVITATION FOR BIDS
PROJECT NAME WCHD DEMOLITION & DEBRIS REMOVAL- 1505 ROOD AVENUE
USER DEPARTMENT WINNEBAGO COUNTY HEALTH DEPARTMENT
EVENT LOCATION DATE TIME (CST)
MUST BE SUBMITTED IN WRITING
DEADLINE FOR INQUIRIES,
TO: 7/17/26 Noon
EXCEPTIONS AND QUESTIONS
purchasing@purchasing.wincoil.gov
RESPONSE TO QUESTIONS OR
INQUIRIES AND ISSUE OF ANY VIA E-MAIL 7/23/26 4:00 P.M.
ADDENDUM
PURCHASING DEPARTMENT
IFB DUE 7/30/26 10:00 A.M.
ROOM 202
ALL BIDS MUST BE ENCLOSED IN SEALED ENVELOPES MARKED:
"WCHD DEMOLITION AND DEBRIS REMOVAL - 1505 ROOD AVENUE"
Information is available from the Purchasing Department, Winnebago County Administration Building,
404 Elm Street, Room 202, Rockford, Illinois 61101.
Phone: (815) 319-4380 Email: purchasing@purchasing.wincoil.gov
The documents constituting component parts of the Bid Form are the following:
I CALL FOR INVITATION FOR BIDS
II REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS
III GENERAL CONDITIONS
IV SPECIAL CONDITIONS
V BID SPECIFICATIONS and SCOPE OF WORK
VI BID FORM
VII BIDDER'S SUBCONTRACTORS
VIII RETURN BID LABEL
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REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS
SUBMISSION OF BIDS
The Contractor, by its officers, agents or representatives (hereafter referred to as the Bidder or
Contractor), shall be responsible for delivery of bids to the Purchasing Department before the date and
hour set. Late Bids will not be considered and will be returned unopened.
All bids must be received in a sealed envelope that has Contractor name and address in the UPPER left
corner and the attached Return label filled in and attached on the LOWER left corner.
Bids mailed "EXPRESS MAIL" must have the bid number and due date on the outside of the EXPRESS MAIL
envelope. You must allow sufficient time for processing through the County's internal mailroom system.
ENTIRE AGREEMENT
These Standard Terms and Conditions of the bid shall apply to any contract or order awarded as a result
of this bid except where special requirements are stated elsewhere in the bid; in such cases the special
requirements shall apply. Further, the written contract and/or order with referenced parts and
attachments shall constitute the entire agreement and no other terms and conditions in any document,
acceptance, or acknowledgement shall be effective or binding unless expressly agreed to in writing by the
contracting authority.
DEVIATIONS, EXCEPTIONS OR ALTERNATES
Deviations, exceptions or alternates from terms, conditions, or specifications shall be described fully, on
Contractor's letterhead, signed, and attached to the Invitation for Bid. In the absence of such statement,
the bid shall be accepted as in strict compliance with all terms, conditions, and specifications and the
Contractor shall be held liable. Contractors are cautioned to avoid making deviations and exceptions to
the specifications, which may result in rejection of their bid. If deviations, exceptions or alternates are
submitted, it is the County of Winnebago Director of Purchasing's sole and final decision whether
specifications have been met and will be considered for award.
ELECTRONIC TRANSMITTALS
Facsimile and/or e-mail transmitted bids will not be accepted by the County of Winnebago. In addition,
the County of Winnebago will not transmit facsimile specifications to the Contractor/Bidder.
END OF REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS
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GENERAL CONDITIONS
ADDENDUM AND SUPPLEMENT TO THE QUOTE
If it becomes necessary or advisable to revise any part of this bid or if additional data is necessary to enable
the exact interpretation of provisions of this bid, revisions will be provided in the form of an Addendum.
In the event that any addenda to this quote are issued, a public posting a minimum of 7 days will be
adhered to, and could result in a revised date for the opening of this quote.
Addendum information is available at the County's website http://wincoil.gov We strongly suggest that
you check for any addenda a minimum forty-eight hours (48) in advance of the quote deadline.
APPLICABLE CODES AND ORDINANCES
Contractor hereby certifies that all services and/or materials used or performed conform to all articles and
sections of all current applicable OSHA, National Building Codes, IDOT, Federal, State and other relevant
codes. Workmanship, disposal of materials shall conform to all local applicable codes and ordinances.
CANCELLATION
The County of Winnebago reserves the right to cancel any contract in whole or in part without penalty
due to failure of the contractor to comply with terms, conditions and specifications of a contract.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
The Contractor certifies, by submission of this bid or acceptance of this contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency. It further agrees by
submitting this bid that it will include this clause without modification in all lower tier transactions,
solicitations, quotes, contracts, and subcontracts. Where the Bidder/contractor or any lower tier
participant is unable to certify to this statement, it shall attach an explanation to this solicitation.
Additionally, for all new contractors and vendors to be paid, the Purchasing Department will review the
Federal and State Excluded Parties List System prior to requesting the vendor be created in the County
accounting system.
CHANGES
The County of Winnebago reserves the right to make any desired change in the specifications after the
same shall have been put under contract; but the change so made, with the price to be added or deducted
from the contract price, therefore, shall be agreed upon in advance between County and the successful
Bidder.
The Purchasing Department shall issue to the successful Contractor a written change order to the original
contract, agreement or purchase order; such change orders shall be binding upon both parties thereto
and shall in no way invalidate or make void the terms of the original contract not modified by such change.
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COMMENCEMENT OF WORK
The successful Contractor must not commence any billable work prior to the County's execution of the
contract, issuance of a purchase order, Notice to Proceed, or until all required documents have been
submitted. Work done prior to these circumstances shall be at the Contractor's risk and not allowed.
COMPLIANCE WITH LAWS
All services, work and materials that in any manner affect the production, sale, or payment for the product
or service contained herein must comply with all Federal, State, County and Municipal laws, statutes,
regulations, codes, ordinances and executive orders in effect now or later and whether or not they appear
in this document, including those specifically referenced herein. The successful Contractor must be
authorized to do business in the State of Illinois, and must be able to produce a Certificate of Good
Standing with the State of Illinois upon request.
Bidder/Contractor must obtain all licenses, certificates and other authorizations required in connection
with the performance of its obligations hereunder, and Bidder/Contractor must require any and all
subcontractors to do so. Failure to do so is an event of disqualification and/or default and may result in
the denial of this quote and/or termination of any award.
In the event Federal or State funds are being used to fund this contract, additional certifications, attached
as addenda, will be required. Lack of knowledge on the part of the Contractor will in no way be cause for
release of this obligation. If the County becomes aware of violation of any laws on the part of the
Contractor, it reserves the right to reject any quotes, cancel any contract and pursue any other legal
remedies deemed necessary.
DISPUTES
In case of disputes as to whether or not an item or service, quoted or delivered meets specifications, the
decision of the Director of Purchasing, or authorized representative shall be final and binding to all parties.
FREEDOM OF INFORMATION
Any responses and supporting documents submitted in response to a quote will be subject to disclosure
under the Illinois Freedom of Information Act. The County will assume that all information provided in a
quote is open to inspection or copying by the public unless clearly marked with the appropriate exception
that applies under the Freedom of Information Act. Additionally, if providing documents that you believe
fall under an exception to the Freedom of Information Act, please submit both an un-redacted copy along
with a redacted copy which has all portions redacted that you deem to fall under a Freedom of Information
Act exception.
INDEMNITY
The Contractor shall, at all times, fully indemnify, hold harmless, and defend the County of Winnebago
and their officers, agents, and employees from and against any and all claims and demands, actions,
causes of action, and cost and fees of any character whatsoever made by anyone whomsoever on account
of or in any way growing out of the performance of this contract by the Contractor and its employees, or
because of any act or omission, neglect or misconduct of the Contractor, its employees and agents or its
subcontractors including, but not limited to, any claims that may be made by the employees themselves
for injuries to their person or property or otherwise, and any claims that may be made by the employees
themselves or by the Illinois Department of Labor for the Bidder's violation of the Illinois Prevailing Wage
Act (820 ILCS 130/1 et seq.). Such indemnity shall not be limited by reason of the enumeration of any
insurance coverage or bond herein provided. Nothing contained herein shall be construed as prohibiting
the County of Winnebago and their officers, agents, or its employees, from defending through the
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selection and use of their own agents, attorneys and experts, any claims, actions or suits brought against
them. The Contractor shall likewise be liable for the cost, fees and expenses incurred in the County of
Winnebago's or the Contractor's defense of any such claims, actions, or suits. The Contractor shall be
responsible for any damages incurred as a result of its errors, omissions or negligent acts and for any
losses or costs to repair or remedy construction as a result of its errors, omissions or negligent acts.
NON-BARRED BIDDING
The Contractor certifies, by submission of this bid, that it is not barred from bidding on this quote as a
result of a conviction for the violation of State laws prohibiting bid rigging or bid rotating.
NON-COLLUSION
The Contractor, by its officers, agents or representatives present at the time of filing this IFB, say that
neither they nor any of them, have in any way directly or indirectly, entered into any arrangement or
agreement with any other Bidders, or with any public officer of the County of Winnebago, Illinois,
whereby, the Bidder has not paid or is to pay to such Bidder or public officer any sum of money, anything
of value or has not directly or indirectly entered into any arrangement or agreement with any other Bidder
or Bidders. Whereby, no inducement of any form or character other than that which appears upon the
face of the quote will be suggested, offered, paid or delivered to any person whomsoever to influence the
acceptance of the said quote or understanding of any kind whatsoever, with any person whomsoever to
pay, deliver to, or share with any other person in any way or manner, any of the proceeds on the contract
sought by this quote.
NON-DISCRIMINATION
In connection with the performance of work under this contract, the Contractor agrees not to discriminate
against any employee or applicant for employment because of age, race, religion, color, handicap, sex,
physical condition, developmental disability, sexual orientation or national origin. This provision shall
include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment
or recruitment of compensation, and selection for training, including apprenticeship. Except with respect
to sexual orientation, the Contractor further agrees to take affirmative action to ensure Equal Employment
Opportunities. The Contractor agrees to post in conspicuous places, available for employees and
applicants for employment, notices to be provided by the contracting officer setting forth the provisions
of the Non-Discrimination Clause.
PROMPT PAYMENT ACT
All payments are subject to the Local Governmental Prompt Payment Act.
PREVAILING WAGE
All Contractors on public works projects, or demolition projects where applicable, must bid prevailing
wages. Not less than the prevailing rate of wages as determined by the County of Winnebago or the
Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work
under this contract. State Statutes regarding Prevailing Wage and the current wage rates are available
online at www.state.il.us/agency/IDOL/rates/rates. Contractor must retain payroll records for five (5)
years and make those records available for inspection by the County or the Illinois Department of Labor.
Contractor must submit monthly certification of payroll records.
PROTEST
Firms wishing to protest quotes or awards shall notify the Director of Purchasing in writing within five
(5) days after the IFB is due. The notification should include the bid number, the name of the firm
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protesting and the reason why the firm is protesting the quote. The Director of Purchasing will respond
to the protest within five (5) calendar days.
RESERVATION OF RIGHTS
The County of Winnebago reserves the right to reject any or all quotes failing to meet the County's
specifications or requirements and to waive technicalities. If in the County of Winnebago's opinion, the
lowest quote is not the most responsible quote, considering value received for monies expended, the
right is reserved to make awards as determined solely by the judgment of the County of Winnebago. In
determining the lowest responsible Contractor, the County shall take into consideration the qualities of
the articles supplied, their conformity with the specifications, and their suitability to the requirements of
the County and the delivery terms. Intangible factors, such as the Contractor's reputation and past
performance, will also be weighed.
The County of Winnebago reserves the right to award to more than one Contractor, as it deems in the
best interest of the County to do so.
The County of Winnebago reserves the right to remove a listed property from this request for quote
requirement.
The Contractor's failure to meet the mandatory requirements of the quote will result in the
disqualification of the quote from further consideration.
Submission of a quote confers no rights on the Contractor to a selection or to a subsequent contract.
All decisions on compliance, evaluation, terms and conditions shall be made solely at the County's
discretion and shall be made in the best interest of the County.
SUBCONTRACTORS
If applicable, all subcontractors shall be identified on the form contained herein. Contractor shall require
that the subcontractor comply with all Prevailing Wage Act requirements. The County of Winnebago
reserves the right to reject any or all subcontractors.
SUBSTANCE ABUSE PREVENTION
The Substance Abuse Prevention on Public Works Act, Public Act 95-0635, prohibits the use of drugs and
alcohol, as defined in the Act, by employees of the contractor and by employees of all approved
subcontractors while performing work on a public works project. The contractor/subcontractor hereby
certifies that it has a superseding collective bargaining agreement or makes the public filing of its written
substance abuse prevention program for the prevention of substance abuse among its employees who
are not covered by a collective bargaining agreement dealing with the subject as mandated by the Act.
Bidders and their subcontractors (if applicable) certifies that the entity has signed collective bargaining
agreements that are in effect for all of its employees, and that deal with the subject matter of Public Act
95-0635, or certifies that the contracting entity has in place for all of its employees not covered by a
collective bargaining agreement a written substance abuse prevention program that deals with subject of
the Act, and will attach the substance abuse prevention program that meets or exceeds the requirements
of Public Act 95-0635.
TERMINATION, CANCELLATION AND DAMAGES
The County may terminate based on the Contractor's breach or default. Unless the breach or default creates
an emergency, as determined in the County's sole discretion, the Contractor shall be given notice and a
five (5) day opportunity to cure before the termination becomes effective.
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If the County terminates this Contract because of the Contractor's breach or default, the County shall
have the right to purchase items or services elsewhere and to charge the Contractor with any additional
cost incurred, including but not limited to the cost of cover, incidental and consequential damages and
the cost of re-bidding. The County may offset these additional costs against any sums otherwise due to
the Contractor under this quote or any unrelated contract.
The County of Winnebago may terminate any contract or agreement resulting from this quote at any time
for any reason by giving at least thirty (30) days' notice in writing to awarded Contractor. If the contract
is terminated by the County as provided herein, the contractor will be paid a fair payment as negotiated
with the County for the work completed as of the date of termination.
WITHDRAWAL OF BIDS
Any Contractor may withdraw their bid at any time prior to the time specified in the advertisement as the
closing time for the receipt of bids by signing a request therefore. However, no Contractor shall withdraw
or cancel his bid for a period of sixty (60) days after said advertised closing time for the receipt of bids; the
successful Contractor shall not withdraw or cancel their bid after having been notified by the Director of
Purchasing that said bid has been accepted by the County.
The Contractor, by signing the Bid Form, acknowledges, understands and abides by all of the above
"Requirements and Instructions".
END OF GENERAL CONDITIONS
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SPECIAL CONDITIONS
QUESTIONS & INQUIRES
Any questions and/or inquires may be directed, no later than the date provided for on page 2 to Jenna
Smith, Purchasing Coordinator, 404 Elm Street, Room 202, Rockford, Illinois 61101, by Email:
purchasing@purchasing.wincoil.gov
BONDING
Not required for this project.
BID AWARD CRITERIA
This bid will be awarded to the lowest responsive, responsible Contractor meeting all specifications,
terms and conditions.
INSURANCE REQUIREMENTS
Upon notice of acceptance of bid, the successful Contractor, shall, within fourteen (14) calendar days
of said notice (or before work begins), furnish to the Director of Purchasing a Certificate of Insurance
and provide policy endorsements evidencing specific coverage of the types of insurance in the amounts
specified below. Such coverage shall be placed with a responsible company acceptable to the County
licensed to do business in the State of Illinois. All required insurance shall be maintained by the
contractor in full force and effect during the life of the contract, and until such time as all work has
been approved and accepted by the County. The Contractor is responsible for all insurance
deductibles and Self-Insured Retentions.
MINIMUM ACCEPTABLE
TYPE OF INSURANCE
LIMITS OF LIABILITY
1 Workers Compensation Statutory
2 Employers Liability
A. Each Accident $2,000,000
B. Each Employee-disease $2,000,000
C. Policy Aggregate-disease $2,000,000
3 Commercial General Liability
A. Per Occurrence $2,000,000
B. General Aggregate
1. General Aggregate- Per project $2,000,000
2. General Aggregate - Products/ Completed Operations $2,000,000
4 Business Auto Liability $2,000,000
At all times during the term of the contract, the Contractor and its independent contractors shall
maintain, at their sole expense, insurance coverage for the Contractor, its employees, officers and
independent contractors, as follows:
A) It is the responsibility of Contractor to provide copy of the quote to their carrier.
B) It may also be required that the Contractor's insurer and coverage be approved by
County prior to execution of than award.
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C) No work shall be started until receipt of Certificate of Insurance.
The County of Winnebago shall be named as additionally insured on all certificates of insurance.
Insurance certificates shall also reference project name and BID NUMBER. Certificates should be sent
to:
Winnebago County
Purchasing Department
404 Elm Street
Rockford, IL 61101
purchasing@purchasing.wincoil.gov
The insurance carrier of the insured is required to notify the County of Winnebago of termination of any or
all of these coverages, prior to the completion of any contract, at least thirty (30) days prior to expiration.
END OF SPECIAL CONDITIONS
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