7B22--Vertex & DISCO Software Maintenance Sources Sought Intent to Sole Source Intent to option
| Agency: | VETERANS AFFAIRS, DEPARTMENT OF |
|---|---|
| State: | Florida |
| Type of Government: | Federal |
| NAICS Category: |
|
| Set Aside: | Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) |
| Posted Date: | Nov 19, 2024 |
| Due Date: | Nov 22, 2024 |
| Solicitation No: | 36C24825Q0144 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Follow
Active
Contract Opportunity
Notice ID
36C24825Q0144
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
248-NETWORK CONTRACT OFFICE 8 (36C248)
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- Contract Opportunity Type: Sources Sought (Original)
- Original Published Date: Nov 19, 2024 09:28 am EST
- Original Response Date: Nov 22, 2024 02:00 pm EST
- Inactive Policy: Manual
- Original Inactive Date: Dec 02, 2024
-
Initiative:
- None
- Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Product Service Code: 7B22 - IT AND TELECOM - COMPUTE: SERVERS (HARDWARE AND PERPETUAL LICENSE SOFTWARE)
-
NAICS Code:
- 541519 - Other Computer Related Services
-
Place of Performance:
C.W. Bill Young Veterans Medical Center Bay Pines , FL 33744USA
NOTICE OF INTENT TO ISSUE SOLE SOURCE AWARD
NC08 contracting representing C.W. Bill Young Veterans Administration Medical Center intends to accept a quote from Thundercat Technology LLC. on a sole source basis under the authority of FAR Subpart 13.106-1(b) Only one responsible source and no other supplies or services will satisfy agency requirements. This sole source requirement is to provide RIMAGE hardware and software, service agreements for a base plus two option years across the Bay Pines VA Healthcare System.
This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. Any questions regarding this notice must be submitted in writing via email to michael.shook@va.gov. All responses to this notice of intent must be submitted so that they are received at michael.shook@va.gov no later than 11/21/2024 at 2:00 PM EDT.
RIMAGE Hardware and Software (Data Distributing LLC)
SN: 10046476 (8300N) - *EOSL: 9/30/2026
VERTEX Software (Data Distributing LLC, Vertex INC)
SN 1022015
DISCO Software (Data Distributing LLC)
SN: 104768-1
Base Year:
POST RAPIDEXCH+ WRNTY-RMGE
SN: 10046476 (8300N) - POP START DATE FROM PO DATE FOR 1YR
POST DISCO SFW WRNTY
SN: 104768-1 COVERED TO 12/10/2025 POST WRNTY VERTEX SOFTWARE
SN: 1022015 COVERED TO 12/6/2025
GENERAL: This Brand Name requirement is to procure extended warranty, service, and support for RIMAGE hardware and software. This equipment has been purchased, installed, and in use at C.W. Bill Young VAMC, Release of Information Section of the Business Office Service. Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records for C.W. Bill Young VA Healthcare System (VAHCS).These systems are located at the C.W. Bill Young Veterans Medical Center and the Lee County VA Clinic.
SCOPE: The Business Office Service, Release of Information (ROI) section focuses on providing medical records on CDs and DVDs to Veterans and external customers. The hardware Original Equipment Manufacturer (OEM) is Rimage Corporation; the software providers for the equipment are Vertex, INC. and Data Distributing, LLC. VAHCS requires an extended post-maintenance warranty necessary for performing recurring/preventive maintenance and repairs on the Rimage DVD/CD Burner printer machines and the following software: Post Rapid Exchange Warranty-Rimage Data Distributing, Vertex Post Warranty Vertex Software, and Data Distributing Post Warranty Disco Software.
The system post-warranty maintenance and repair includes all portions of the system and any attached accessories. Vendor shall have access to proprietary information needed to access service mode data, and codes. . Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records.
Pre-Inspection: Site Visit
Any vendor(s) who want to participate and supply a quote for this requirement shall be required to participate in an on-site pre-inspection (site visit(s)) of each Rimage system to validate condition of the systems to ensure operability and expected service life.
The Contractor shall provide an extended post-maintenance warranty for hardware and software to cover all labor, and shipping costs, conducting remote tests to determine the source of any malfunctions to offset downtime, i.e. hardware, diagnostic software, and proprietary parts as recommended by the OEM for the Rimage DVD/CD Burner Duplicator 1E301-100, Model 8200N, [(1) SN 10040641, EE 114206, located at BPVAHCS and (2) and (2) SN 10040353, EE 114207 located at LCHCC] equipment and software listed below:
NC08 contracting representing C.W. Bill Young Veterans Administration Medical Center intends to accept a quote from Thundercat Technology LLC. on a sole source basis under the authority of FAR Subpart 13.106-1(b) Only one responsible source and no other supplies or services will satisfy agency requirements. This sole source requirement is to provide RIMAGE hardware and software, service agreements for a base plus two option years across the Bay Pines VA Healthcare System.
This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. Any questions regarding this notice must be submitted in writing via email to michael.shook@va.gov. All responses to this notice of intent must be submitted so that they are received at michael.shook@va.gov no later than 11/21/2024 at 2:00 PM EDT.
RIMAGE Hardware and Software (Data Distributing LLC)
SN: 10046476 (8300N) - *EOSL: 9/30/2026
VERTEX Software (Data Distributing LLC, Vertex INC)
SN 1022015
DISCO Software (Data Distributing LLC)
SN: 104768-1
Base Year:
POST RAPIDEXCH+ WRNTY-RMGE
SN: 10046476 (8300N) - POP START DATE FROM PO DATE FOR 1YR
POST DISCO SFW WRNTY
SN: 104768-1 COVERED TO 12/10/2025 POST WRNTY VERTEX SOFTWARE
SN: 1022015 COVERED TO 12/6/2025
GENERAL: This Brand Name requirement is to procure extended warranty, service, and support for RIMAGE hardware and software. This equipment has been purchased, installed, and in use at C.W. Bill Young VAMC, Release of Information Section of the Business Office Service. Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records for C.W. Bill Young VA Healthcare System (VAHCS).These systems are located at the C.W. Bill Young Veterans Medical Center and the Lee County VA Clinic.
SCOPE: The Business Office Service, Release of Information (ROI) section focuses on providing medical records on CDs and DVDs to Veterans and external customers. The hardware Original Equipment Manufacturer (OEM) is Rimage Corporation; the software providers for the equipment are Vertex, INC. and Data Distributing, LLC. VAHCS requires an extended post-maintenance warranty necessary for performing recurring/preventive maintenance and repairs on the Rimage DVD/CD Burner printer machines and the following software: Post Rapid Exchange Warranty-Rimage Data Distributing, Vertex Post Warranty Vertex Software, and Data Distributing Post Warranty Disco Software.
The system post-warranty maintenance and repair includes all portions of the system and any attached accessories. Vendor shall have access to proprietary information needed to access service mode data, and codes. . Maintenance and support are required to ensure the equipment continues to function to support the release of images and medical records.
Pre-Inspection: Site Visit
Any vendor(s) who want to participate and supply a quote for this requirement shall be required to participate in an on-site pre-inspection (site visit(s)) of each Rimage system to validate condition of the systems to ensure operability and expected service life.
The Contractor shall provide an extended post-maintenance warranty for hardware and software to cover all labor, and shipping costs, conducting remote tests to determine the source of any malfunctions to offset downtime, i.e. hardware, diagnostic software, and proprietary parts as recommended by the OEM for the Rimage DVD/CD Burner Duplicator 1E301-100, Model 8200N, [(1) SN 10040641, EE 114206, located at BPVAHCS and (2) and (2) SN 10040353, EE 114207 located at LCHCC] equipment and software listed below:
Attachments/Links
Contracting Office Address
- 8875 HIDDEN RIVER PARKWAY
- TAMPA , FL 33637
- USA
Primary Point of Contact
- Michael A Shook
- Michael.Shook@va.gov
- Phone Number 813-972-2000 Ext 2819
Secondary Point of Contact
- Nov 19, 2024 09:28 am ESTSources Sought (Original)
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