B24-1401 Uniforms & Clothing

Agency:	Oswego Boces
State:	New York
Type of Government:	State & Local
NAICS Category:	315220 - Men’s and Boys’ Cut and Sew Apparel Manufacturing 315280 - Other Cut and Sew Apparel Manufacturing 424320 - Men's and Boys' Clothing and Furnishings Merchant Wholesalers
Posted Date:	Mar 12, 2024
Due Date:	Apr 16, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.

Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Contact:

Ordering Address:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4253 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Uniform & Clothing

Bid Number: B24-1401

Bid Contract Dates: July 1, 2024 - June 30, 2025

Date of Bid Opening: April 16, 2024 @ 2:30 p.m.

To be purchased by:

Center for Instruction, Technology and Innovation (CiTi)

Cooperative CiTi Bid

Do not separate these sheets

Please refer all questions, in writing on the Bid Question Form to:

Amy Rhinehart, School Purchasing Officer

purchasing@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4253 phone

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

B24-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

PURPOSE:

B24-1401 Uniforms and Clothing is a bid for the Center for

Instruction, Technology, & Innovation (CiTi) to purchase uniforms

and clothing supplies for students and staff members during the

2024-2025 school year (7/1/2024 to 6/30/2025). Vendors

responding to this bid must hold their pricing for the entire bid

contract term (7/1/2024 to 6/30/2025). The bid is separated into the

following thirteen (13) sub-categories:

AEDENAS: The Adult Ed Dental Assisting category are the

clothing pieces to be purchased for adult students enrolled in

the Dental Assisting program. This program is anticipated to

start in the Fall of 2024 (hingent upon enrollment). Sizes and

quantities TBD when the program starts. CiTi anticipates

operating one (1) Dental Assisting class during the 2024-

2025 school year.

AEMEDAS: The Adult Ed Medical Assisting category are

the clothing pieces to be purchased for adult students enrolled

in the Medical Assisting program. CiTi anticipates offering

this program twice during the 2024-2025 school year – once

in the Fall of 2024 and once in the Spring of 2025. As such, it

is anticipated that items in this category will be purchased

twice, on two (2) separate occasions. Sizes and quantities

TBD at the start of each program.

AEPRAN: The Adult Ed Practical Nursing category are the

clothing pieces to be purchased for adult students enrolled in

the Practical Nursing program. This program is anticipated to

start in the Fall of 2024 (hingent upon enrollment). Sizes and

quantities TBD when the program starts. CiTi anticipates

operating one (1) Practical Nursing class during the 2024-

2025 school year.

CTECOS: CTE-Cosmetology

CTECUL: CTE-Culinary Arts

CTEDENAS: CTE – Dental Chairside Assisting

CTEECE: CTE-Early Childhood ED

CTEHERO: CTE-Heavy Equipment

CTENA: CTE-Nursing Assistant

CTENV: CTE-New Vision

CTEPS: CTE-Public Safety (See Appendix A)

These eight (8) categories are the clothing items for high

school students enrolled in CiTi’s CTE (Career and Technical

Education) programs. These classes commence in September.

Sizes and quantities TBD when the program starts. CiTi may

have a need to purchase additional items in each category

throughout the school year to accommodate any new students

transferring into a program/class.

MISCLOTH: Clothing – Miscellaneous

The Miscellaneous Clothing category are the shirts and

jackets to be purchased for students that participate in CiTi’s

competition scholastic educational league. It is anticipated

that CiTi will purchase items from this lot once during the

2024-2025 school year.

SUPPCU: Support Staff Clothing

SUPCOAT: Support Staff Coats

The Support Staff Clothing and Support Staff Coats

categories are the clothing pieces to be purchased for eligible

CiTi staff members of the Support Staff and Middle

Managers Unions. CiTi is contractually obligated to purchase

clothing for eligible members of the two unions in August of

each year. Sizes and quantities TBD. CiTi may have a need to

purchase additional items from these two categories

throughout the contract term to accommodate any new

employees that are hired.

Bidding Instructions and Special Conditions for

the Submission of Vendor Response

1. Sealed bids for furnishing and delivery of items as required

and as set forth in these specifications prepared by the CiTi are

sought at this time.

2. Copies of the specifications may be obtained by contacting

Amy Rhinehart, School Purchasing Officer at the Business

Office of the CiTi, 179 County Route 64, Mexico, New York

13114, by calling (315) 963-4253 or emailing:

purchasing@CiTiboces.org

Bid opportunities and current bids are available electronically

at www.CiTiboces.org/cooperativepurchasing Bid specifications

can also be found online at BidNet Direct:

3. ALL questions with regard to this bid MUST be submitted in

writing. Please email the bid questionnaire form that is

attached as part of this bid proposal to the attention of

Cooperative Purchasing Officer at:

purchasing@CiTiboces.org

4. No questions will be entertained by any other means. All

questions must be submitted at least 10 business days prior to

the official bid opening. Questions received after this time

may not be addressed.

Accepting Sealed OR Electronic Bid

Submissions:

5. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114

until, but not later than 2:30 p.m. April 16, 2024. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building at the end of the CiTi

Campus Driveway in Mexico). CiTi’s Receiving Department

is open Monday – Friday 8:00 a.m. to 2:00 p.m.

6. ELECTRONIC BIDS must be submitted via BidNet Direct

no later than 2:30 p.m. April 16, 2024. This is the ONLY

manner in which electronic submissions will be accepted.

Emailed or faxed bid responses are not acceptable.

Bid Information, Instructions and Special Conditions, Page 1 of 3

B24-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

7. In the event that the CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day that CiTi is open for business. The time

of day will remain 2:30 p.m.

8. A public bid opening will take place on April 16, 2024 at

2:30 p.m.

9. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an

email request in advance of the opening date and time to:

purchasing@citiboces.org. Bidders and members of the public

who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

10. For Sealed Bid Submissions: Bidders must supply signed

hard copies of their completed bids in a sealed envelope

marked with the name of the bidder and the bid number on the

front of the envelope to the address listed in the manner

specified within the Bid Documents. CiTi also strongly

encourages the submission of the bid pricing (in excel

format) on either a CD or flash drive along with the signed

hard copies of all the required bid documents. Please refer

to the “Instructions for the Submission of the Vendor

Response Sheet” for information on how to properly fill

out the forms.

11. The CD or Travel/Flash Drive must be clearly labeled with the

name of the bid, the bid number, and the bidder’s name. Bid

CDs or Travel/Flash Drives not clearly labeled may be

rejected.

12. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope.

This is important in assuring that the bid is delivered properly.

The sealed bid envelope must be included in the express

envelope.

13. For Electronic Bid Submissions: Bidders must supply a

signed photocopy of the bid forms and a completed vendor

response sheet (in excel format) via BidNet Direct. Please

refer to the “Instructions for the Submission of the Vendor

Response Sheet” for information on how to properly fill

out the forms.

14. The proposal as presented shall remain valid for a minimum

period of sixty (60) days from the date of bid opening.

15. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit

price will govern. Prices shall be extended in decimals, not

fractions.

16. In order to ascertain that bid items conforms to the

specifications, vendors should provide the CiTi with stock

numbers for reference during the analysis process. If the CiTi

is unable to verify that the item bid conforms to the

specifications through a catalog, website or cut sheets, the

CiTi reserves the right to reject that item bid.

17. BIDDERS PLEASE NOTE: The words "Or Equivalent"

shall be considered as added to each specification, except in

instances where “ONLY” or “NO SUB” is stated. The CiTi

reserves the right to request samples of items where an

equivalent is bid. It is the responsibility of the bidder to

notify the CiTi when such substitutions are incorporated.

Please note any substitutions on the bid form. Please

indicate your Catalog/Vendor Item Number in the space

provided on the electronic bid form.

18. The bidder shall not change or provide the bid sheets in a

different format than the one provided. Any change in the

electronic format will prevent the CD or travel drive from

being read by the bid evaluation software and therefore will

result in the rejection of the bidders’ submittal.

19. The following three (3) forms are included herein and form a

part of this bid proposal: 1. Bid Proposal Certifications (Non-

Collusion Bidding Certification and Conflict of Interest

Certification). 2. Exceptions or

Limitations/Acknowledgement of Terms and Conditions. 3.

Iran Divestment Act Certificate of Compliance. Failure to

fully execute these three (3) statements will constitute grounds

for rejection of a bid submission.

20. The bidder shall state the discount that will be allowed for

prompt payment. In the absence of such stated discount

payment will be made approximately thirty (30) days after

receipt of materials and invoice.

21. All bids are to be on the basis of delivery prepaid to the

destination.

22. The CiTi reserves the right to waive any informality on bids

received.

23. The CiTi reserves the right to reject any or all bids and to re-

advertise.

Orders and Delivery

24. CiTi will prepare a Purchase Order for all orders. No items are

to be shipped or delivered until receipt of an official purchase

order from the school district. Each delivery must show a

purchase order number on the outside of the package, unless

otherwise directed by the Purchasing Agent.

25. The Purchase Order shall designate the place of delivery.

26. Invoices shall be presented to CiTi for the quantities ordered

as per the Purchase Order.

27. CiTi is a governmental agency and is not subject to any sales

tax. Tax exemption verification will be provided up request.

28. Delivery is to be made within 30 days ARO. Partial

shipments will be expected if the full shipment cannot be

made within 30 days of a purchase order being received.

Bid Information, Instructions and Special Conditions, Page 2 of 3

Payment for a partial shipment will be made upon receipt of

the invoice for the items delivered.

29. After receipt of an order, the vendor(s) agrees to call CiTi

within three working days, concerning any out of stock items,

discontinued items or defect in the purchase order. Vendor(s)

may not cancel orders without express written consent from

the CiTi. If CiTi is forced to purchase out of stock items or

items not meeting specifications from another vendor, the

difference must be paid by the original vendor.

Force Majeure

30. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

31. Products and quantities listed on the bid are CiTi’s best

estimate based on the projected instructional plan for CiTi. If

CiTi’s instructional plans change due to unforeseen and/or a

force majeure event, the actual quantities purchased might

also change.

Award

32. Notice of Award shall be made to the successful bidder within

sixty (60) days from the date of bid opening. The award for

this bid will take place at the June 12, 2024 CiTi Board

Meeting.

33. The bill will be awarded by subcategory in an aggregate or

line by line manner. Bidders are encouraged to bid on at least

95% of the items in each category to be considered for an

award.

34. Vendors may not be considered for an award if there are not a

substantial amount of items or value of items to be awarded to

the vendor and/or where an award of these items would result

in the ordering members processing purchase orders

amounting to $25.00 or less, or where the Vendor’s stated

minimum ordering amount cannot be met.* Vendor must

state in bid submission any minimum order thresholds, the

monetary implications and the whether the minimums are

applicable per order or per delivery stop/destination.

35. The CiTi and the vendor will submit all complaints in writing

to the appropriate party(s) within four (4) days of occurrence

of any incident. The Bid Coordinator will maintain a file of

all complaints that are submitted from both the CiTi/School

District and the vendor.

36. This will be an annual bid. The bid period will be from 07-01-

24 to 06-30-25.

37. Failure to adhere to these instructions will constitute grounds

for rejection of the bid.

B24-1401 Uniforms and Clothing

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

Bid Information, Instructions and Special Conditions, Page 3 of 3

Appendix A

CiTi Public Safety Uniform:

RIGHT SLEEVE: Reverse Flag Patch (blue/white stars on the upper right of patch), Size: 3" x 2"

RIGHT CHEST: Name Tap Creation ‐ Velcro Tab on Shirt w/Velco Tab on Name Tag ‐ Name List Attached,

Above Pocket Size: 5x5" x 1"

LEFT CHEST: 4‐Color Embroidered Public Safety Logo, Size: 3‐3/4" x 2‐3/4"

LEFT SLEEVE: 1‐Color (White) CiTi Logo, Size: no larger than 3" wide

Bid Title	Bid Response Date	Bid Contract Period	Bid Packet	Addendum
B24-1401 Uniforms & Clothing	Tuesday, April 16, 2024 at 2:30 p.m.	7/1/2024 - 6/30/2025	B24-1401 Bid Packet B24-1401 Vendor Response Sheet

B24-1401 Uniforms & Clothing

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