B037-24 Supply of Wood Poles Class 1 Class 2 & Class H1

Agency:	Brownsville Public Utilities Board
State:	Texas
Type of Government:	State & Local
NAICS Category:	321114 - Wood Preservation
Posted Date:	Apr 2, 2024
Due Date:	Apr 17, 2024
Solicitation No:	B037-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP Number:

B037-24

RFP Status:

Open

Start Date:

April 2, 2024

Close Date:

Wednesday April 17th, 2024 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

LEGAL NOTICE

AND

INVITATION TO BID

B #037-24

The Brownsville Public Utilities Board will accept sealed bids for the Supply of Wood Poles

Class 1, 2, & H1, until 5:00 PM, April 17, 2024, in the Brownsville PUB Purchasing Office,

1155 FM 511, Olmito, Texas. Bids received after this time will not be considered.

Bids will be publicly opened and read aloud on April 18, 2024 at 10:30 AM. Bidders can

request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors can

call in at 10:30 AM, April 18, 2024 to (956) 214-6020 to listen to the bid opening.

Detailed specifications may be obtained at the following website: https://www.brownsville-

pub.com/rfp_status/open/

Please mark on the outside of the envelope and on any carrier’s envelope/package:

"SEALED BID FOR SUPPLY OF WOOD POLES CLASS 1, 2, & H1 (B037-24),

APRIL 17, 2024, 5:00 PM", and send to the attention of Diane Solitaire, Purchasing

Department, 1155 FM 511, Olmito, Texas 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal

Service or any other courier system fails to deliver the sealed bids to the Brownsville Public

Utilities Board, Purchasing Office by the given deadline above. No bids will be accepted via

facsimile or electronic transmission.

The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities

contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 - Phone

Please submit this page upon receipt.

Acknowledgment Form

B#037-24 Supply of Wood Poles Class 1, 2, & H1

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6375 or e-mail: hlopez@brownsville-pub.com.

Please e-mail this page upon receipt of the bid legal notice. If you only received the legal notice

and you want the bid package mailed, please provide a method of shipment with account number in

the space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) Yes, I will be able to send a bid; please mail the bid package using the carrier & account

number listed below:

Carrier:

Account:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via email to: hlopez@brownsville-pub.com or dsoliatire@brownsville-pub.com. This

will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City:

Phone:

State:

Fax:

Zip Code:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE EMAIL THIS PAGE TO EMAIL LISTED ABOVE

B037-24 Supply of Wood Poles

Class 1, 2 & H1

Contract Information

Special Instructions

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

Purchasing Administrator

(956) 983-6375

Diane Solitaire,

Purchasing & Materials Manager

(956) 983-6366

• Tentative Time Line

1. April 2, 2024 through April 17, 2024 - Vendors work on bid.

2. April 17, 2024 at 5:00 PM CST - Vendor must submit 1 set of bid documents

sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, TX 78575

Bid 037-24, Supply of Wood Poles Class 1, 2 and H1

Due on April 17, 2024 at 5:00 PM CST

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail. Brownsville Public Utilities Board will not accept facsimile or

electronic transmission of sealed bids.

3. April 12, 2024 – Last day to submit questions

4. April 18, 2024 – Open bids at 10:30 AM

5. April 19 – April 26, 2024 - Evaluate bids

6. April 29, 2024 - Provide Final Recommendations

7. May 13, 2024 - Send to Utilities Board for approval

8. Term of contract will commence May 2024

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is

intended to indicate type and quality desired. Brands of like nature and quality will be considered.

If bidding on other than referenced specifications please provide complete descriptive

information of said article.

B037-24 Supply of Wood Poles

Class 1, 2 & H1

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Price shall remain firm for a 12 month period after receipt of order.

All fields (UNIT PRICE, TOTAL PRICE, & EST DELIVERY IN DAY) in the Cost Sheet must be

filled. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist

with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Stock availability

3. Reputation of brand names offered

4. Reputation and location of the bidder

5. Time and conditions of delivery

6. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

7. Safety record will be considered when determining the responsibility of the bidder

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

B037-24 Supply of Wood Poles

Class 1, 2 & H1

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, a W9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per

IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached are

sample forms.

• Taxes

The City of Brownsville and Brownsville Public Utilities Board are exempt from Federal Excise

Tax, State Tax and local Taxes. Do not include tax in the bid. If it is determined that tax was

included in the bid it will not be included in the tabulation or any awards. Tax exemption

certificates will be furnished upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind

their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status, or physically challenging condition.

• As Needed Basis (NOT APPLICABLE)

Quantities are estimated for an annual supply and are to be released on an “as needed” basis and be

billed as such. However, successful vendor must keep in stock one (1) truckload of each pole

awarded for immediate shipment to the BPUB. Brownsville PUB will not accept the full quantity

at one time as specified on Cost Sheet.

• Contract and Purchase Order

The wood poles shall be delivered FOB Destination to Brownsville PUB, 1495 Robinhood Drive

Brownsville, Texas 78521 or 1155 FM 511, Olmito, Texas 78575, with a self-unloading truck,

between 9:00 AM – 4:00 PM, Monday through Friday. A contract for the wood poles will be

placed into effect by means of a purchase order issued by the Brownsville Public Utilities Board

after tabulation and final approval by the Brownsville PUB Board of Directors.

• Term of Agreement (NOT APPLICABLE)

B037-24 Supply of Wood Poles

Class 1, 2 & H1

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

B037-24 Supply of Wood Poles Class 1 Class 2 & Class H1

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also