B042-24 Supply of 225 KVA 3-Phase Padmount Transformers

Agency:	Brownsville Public Utilities Board
State:	Texas
Type of Government:	State & Local
NAICS Category:	335311 - Power, Distribution, and Specialty Transformer Manufacturing
Posted Date:	Apr 15, 2024
Due Date:	May 1, 2024
Solicitation No:	B042-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP Number:

B042-24

RFP Status:

Open

Start Date:

April 15, 2024

Close Date:

Wednesday May 1st, 2024 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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LEGAL NOTICE

AND

INVITATION TO BID

B #042-24

The Brownsville Public Utilities Board will accept sealed bids for Supply of 225 KVA, 3-Phase

Padmount Transformers, until 5:00 PM, May 1, 2024 in the Brownsville PUB Purchasing

Office, 1155 FM 511, Olmito, Texas. Bids received after this time will not be considered.

Bids will be publicly opened and read aloud on May 2, 2024 at 10:30 AM. Bidders can request a

copy of the bid tabulation by emailing hlopez@brownsville-pub.com Vendors can call in at

10:30 AM, May 2, 2024 to (956) 214-6020 to listen to the bid opening.

Detailed specifications may be obtained at Brownsville Public Utilities Board website at

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED BIDS

FOR SUPPLY OF 225 KVA, 3-PHASE PADMOUNT TRANSFORMERS (B042-24), MAY

1, 2024 5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155

FM 511, Olmito, TX 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal

Service or any other courier system fails to deliver the sealed bids to the Brownsville Public

Utilities Board, Purchasing Office by the given deadline above. No bid will be accepted via

electronic transmission or facsimile.

The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities

contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.

BY:

Diane Solitaire

Purchasing

(956) 983-6366 - Phone

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#042-24 Supply of 225 KVA, 3-Phase Padmount Transformers

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6375 or (956) 983-6364 or via e-mail: hlopez@brownsville-

pub.com

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you

want the bid package mailed, please provide a method of shipment with account number in the

space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) Yes, I will be able to send a bid; please mail the bid package using the carrier &

account number listed below:

Carrier:

Account:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail to: hlopez@brownsville-pub.com or dsolitaire@brownsville-pub.com. This

will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City:

Phone:

State:

Zip Code:

E-mail:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE EMAIL THIS PAGE TO EMAIL LISTED ABOVE

B#042-24, Supply of 225 KVA

3-Phase Padmount Transformers

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

Purchasing Administrator

(956) 983-6375

Diane Solitaire, Purchasing & Materials

Manager, (956) 983-6366

• Tentative Time Line

1. April 15, 2024 to May 1, 2024 - Vendors work on bid.

2. May 1, 2024 at 5:00 PM CST - Vendor must submit one set of the bid documents

sealed in an envelope to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, Texas 78575

Bid #042-24 –Supply of 225 KVA, 3-Phase Padmount Transformers

Due: May 1, 2024 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail. Brownsville Public Utilities Board will not accept facsimile or

electronic transmission of sealed bids.

3. April 24, 2024 – Last Day to submit Questions

4. May 2, 2024 - Open bids at 10:30 AM

5. May 3-24, 2024 - Evaluate bids

6. May 27, 2024 – Provide Final Recommendations

6. June 10, 2024 - Send to Utilities Board for approval

7. Term of contract will commence – June 2024

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is

intended to indicate type and quality desired. Brands of like nature and quality will be

considered. If bidding on other than referenced specifications please provide complete

descriptive information of said article.

B#042-24, Supply of 225 KVA

3-Phase Padmount Transformers

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Price shall remain firm until an award is made and after original date of

Purchase Order, unless otherwise stipulated.

All fields (UNIT PRICE, TOTAL PRICE, & EST DELIVERY IN DAY) in the specifications

pages must be filled. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist

with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Delivery/Lead Time is of the utmost importance

2. Total Evaluated Cost (TEC=Bid Price+NLLC+LLC)

3. Stock Availability

4. Reputation of the Bidder

5. Reputation of brand names offered

6. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted

to BPUB.

• Vendor ACH (Direct Deposit) Services

BPUB has implemented a payment service for vendors by depositing the payment directly to the

vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

B#042-24, Supply of 225 KVA

3-Phase Padmount Transformers

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as

per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached

are sample forms.

• Taxes

The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and local

Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will

not be included in the tabulation or any awards. Tax exemption certificates will be furnished

upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind

their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status, or physically challenging condition.

• As Needed Basis (Reserved)

Quantities are to be released on an “as needed” basis and be billed as such. However, successful

vendor must keep in stock one (1) release, if requested in bid, for immediate shipment to the

BPUB. Brownsville PUB will not accept the full quantity at one time as specified on Cost Sheet.

• Contract and Purchase Order

The transformers shall be delivered FOB Brownsville Public Utilities Board, 1155 FM511,

Olmito,, TX 78575, via flat-bed open trailer. Transformers shipped in an enclosed trailer will be

rejected upon delivery. A contract for the transformers will be placed into effect by means of a

purchase order issued by the Brownsville Public Utilities Board after tabulation and final

approval by the Board.

• Brownsville Public Utilities Board Rights

1. If only one or no bid is received by "submission date", the BPUB has the right to

reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks

from original submission date.

B#042-24, Supply of 225 KVA

3-Phase Padmount Transformers

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B042-24 Supply of 225 KVA 3-Phase Padmount Transformers

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