B033-26 RE-BID ROAD SERVICE TO INCLUDE AUTOMOBILE TIRES

LEGAL NOTICE
AND
INVITATION TO BID
B033-26
The Brownsville Public Utilities Board will accept sealed or electronic bids for Re-Bid Road
Service to include Automobile Tires, until 5:00 PM, April 1, 2026 the Brownsville PUB
Purchasing Office, 1155 FM 511, Olmito, Texas. Bids received after this time will not be
considered.
Bid will be publicly opened and read aloud on April 2, 2026 at 10:00 AM. Bidders are invited to
call (956) 214-6020 to listen to the bid opening. Bid tabulation can be requested by emailing
dsolitaire@brownsville-pub.com.
Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for
Proposals (RFP) and bid opportunities. Registration is available at
https://www.bidnetdirect.com/texas/brownsville-pub, if you haven't already registered.
Detailed specifications may also be obtained at Brownsville Public Utilities Board at the
following web site http://www.brownsville-pub.com/rfp status/open/
Please mark on the outside of the envelope and on any carrier's envelope: "B033-26
SEALED BID FOR RE-BID ROAD SERVICE TO INCLUDE AUTOMOBILE TIRES, APRIL
1, 2026, 5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155
FM511, Olmito, Texas 78575.
The Brownsville Public Utilities Board will not be responsible in the event that the U.S. Postal
Service or any other courier system fails to deliver the sealed bids to the Brownsville Public
Utilities Board, Purchasing Office by the given deadline above. Bids will be accepted via
electronic transmission only through Bidnet.
The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities
contained therein and to accept any bid deemed most advantageous to the Brownsville PUB.
BY: Diane Solitaire
Purchasing
Brownsville Public Utilities Board
(956) 983-6366 - Phone

Please submit this page upon receipt.
Acknowledgement Form
B033-26 Re-Bid Road Service to include Automobile Tires
For any clarifications, please contact Diane Solitaire at Brownsville PUB Purchasing
Department at (956) (956) 983-6366 or via e-mail: dsolitaire@brownsville-pub.com.
Please e-mail this page upon receipt of the legal notice. If you only received the legal notice and
you want the package mailed, please provide a method of shipment with account number in the
space designated below.
Check one:
( ) Yes, I will be able to send a bid; obtained bid package from website.
( ) Yes, I will be able to send a bid; please email the package.
Email:
( ) No, I will not be able to send a bid for the following reason:
If you are unable to send your response, kindly indicate your reason for "No bid" above
and return this form via email to: dsolitaire@brownsville-pub.com. This will ensure
you remain active on our vendor list.
Date
Company:
Name:
Address:
City: State: Zip Code:
Phone: Fax:
E-mail: ____________________________________________________________
B033-26 Re-Bid Road Service to include Automobile Tires 2

Special Instructions
Contract Information
* Interpretation
Questions concerning terms, conditions and technical specifications should be directed to:
Diane Solitaire
Purchasing & Materials Manager
(956) 983-6366
* Tentative Timeline
1. March 16, 2026 to April 1, 2026 Vendors work on bids.
2. April 1, 2026 before 5:00 PM - Vendor must submit one set of documents sealed in
an envelope to:
Diane Solitaire, Purchasing
1155 FM 511
Olmito, Texas 78575
Bid 033-26 Re-Bid Road Service to include Automobile Tires
Due April 1, 2026 by 5:00 PM
The above noted information must be included on bid envelope and on any carrier's
envelope/package. The Brownsville Public Utilities Board will not be held responsible for
missing, lost or late mail. Brownsville Public Utilities Board will accept electronic
transmission of sealed bids only through Bidnet.
3. March 24, 2026 - Last day to submit questions
4. April 2, 2026 - Open bids at 10:00 AM
5. April 2, 2026 through April 15, 2026 - Evaluate bids
6. April 21, 2026 - Provide Final Recommendation
6. May 11, 2026 - Send to Utilities Board for approval
* Or Equal
Brand name or manufacturer's reference used in this request is descriptive - not restrictive- it
is intended to indicate type and quality desired. Only domestic brands of like nature and
quality will be considered. If bidding other than referenced specifications please provide
complete descriptive information of said article.
B033-26 Re-Bid Road Service to include Automobile Tires 3

* Pricing
Submit unit price on quantity specified, extend and show total. In case of errors in extension,
unit prices shall govern. In the event of a calculation or math error on the Bid Pricing Form,
the non-calculated values shall govern and the BPUB will re-calculate a corrected total. Price
shall remain in effect for one (1) year from issuance of purchase order.
All fields (UNIT PRICE, TOTAL PRICE, MANUFACTURER, PART #) in the specification
pages must be filled. The data must be completed to identify the tire brand.
* Vendor Representative
The successful vendor agrees to send a personal representative with binding authority for the
company to the Brownsville Public Utilities Board upon request to make adjustments and/or
assist with coordination of all transactions as needed.
* Quality of Products
All items must be new, in first class condition, including containers suitable for shipment and
storage. No substitutions in standard grades or lesser quality will be accepted.
* Minimum Qualifications
1. Vendor must have three (3) years of experience providing replacement tires and
roadside tire services to customers with similar requirements in the Statement of
Work Attachment as demonstrated by providing:
1.1 Three (3) previous customer references that demonstrate the vendor's ability
to provide the products and/or services required by this bid. Use the Previous
Customer Reference Worksheet, as a part of the bid package. One of which is
preferred to be a Public Agency (City, County, State, Federal). There is only
one copy of the Previous Customer Reference Worksheet in the bid
package. Bidders are required to copy the form to meet this requirement.
* Evaluation of Bids
The BPUB will evaluate bid submittals according to the following general criteria:
1. Responsibility - The vendor must be a person, firm or corporation that has the
capability to perform all of the requirements herein and who is a manufacturer, or
who is representing manufacturers that have an operating manufacturing plant
adequate to assure delivery of all product within the time specified under this
Contract; has adequate engineering and service personnel to satisfy any engineering
or service problems that may arise during the warranty period; and has the necessary
facilities and financial resources to complete the contract within the required time.
B033-26 Re-Bid Road Service to include Automobile Tires 4

2. Responsiveness - Bids will be examined to ensure that the bidder has submitted both
the required documentation and is responsive to the technical specifications.
3. Bid Sheets Preparation/Instructions to Bidders - Vendors must submit bid pricing
using Attachment, Bid Pricing Form. "Unit Price" is the bid price for each item.
"Extended Price" is the extension of the estimated quantities multiplied by the "Unit
Price". Each line-item extended price is to be entered in the space provided. Bidders
are cautioned to check bid price entries for correctness of unit prices, extended prices
and total prices.
* Determining Factors for Award
1. Net price on bid items; lowest responsive, responsible overall bid total
2. Stock availability
3. Reputation of brand names offered
4. Reputation of the bidder
5. Delivery
6. Safety record will be considered when determining the responsibility of the
7. Local preference and acceptable cash discounts will be applied to the bid prices to
determine the apparent low bidder
*NOTE: the listing above is in no particular order of importance; please use only as reference.
* Contract with Vendor/Entity Indebted to BPUB
It is a policy of the BPUB to refuse to enter into a contract or other transaction with an
individual, sole proprietorship, joint venture, Limited Liability Company or other entity
indebted to BPUB.
* Vendor ACH (Direct Deposit) Services
The BPUB has implemented a payment service for vendors by depositing the payment
directly to the vendor's bank account. Successful vendor(s) will be required to receive
payments directly through Automated Clearing House (ACH) in lieu of a paper check.
Vendor must agree to receive payment via ACH (Direct Deposit).
* Tax Identification Number (TIN)
In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign
vendor, will be required of all vendors doing business with the Brownsville PUB. If a W9 or
W8 form is not made available to Brownsville PUB, the first payment will be subject to
income tax withholding at a rate of 28% or 30% depending on the U.S. status and the source
of income as per IRS Publication 1220. The W9 or W8 form must be included with bid
response. Attached are sample forms.
B033-26 Re-Bid Road Service to include Automobile Tires 5

* Taxes
The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and
Local taxes. Do not include tax. If it is determined that tax was included, it will not be
included in the tabulation or any awards. Tax exemption certificates will be furnished upon
request.
* Signing of Bid
Failure to sign bid will disqualify it. Person signing bid should show title or authority to
bind their firm to a contract.
* EEOC Guidelines
During the performance of this contract, the contractor agrees not to discriminate against any
employee or applicant for employment because of race, national origin, age, religion, gender,
marital or veteran status or physically challenged condition.
* As Needed Basis
Quantities are estimated for an annual supply. The Brownsville Public Utilities Board has
the right to increase or decrease quantities as deemed necessary.
* Award of Contract
BPUB expects to make awards based on the following Option: Road Service to include
Automobile tires.
* Contract and Purchase Order
The services shall be performed in the City of Brownsville and surrounding area. A contract
for the road service to include automobile tires will be placed into effect by means of a
purchase order issued by Brownsville Public Utilities Board after tabulation and final
approval by the Board.
* Brownsville Public Utilities Board Rights
If only one or no bid is received by "submission date", the BPUB has the right to
o
reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks
from original submission date.
The right to reject any/or all bids and to make awards as they may appear to be
o
advantageous to the Brownsville Public Utilities Board. The bidder must indicate
"all or none" in the bid if the above-stated condition is not acceptable.
The right to hold bid for 90 days from submission date without action, and to
o
waive all formalities in bidding.
B033-26 Re-Bid Road Service to include Automobile Tires 6

The right to extend the total bid quote beyond the original 90-day period prior to
o
an award if agreed upon in writing by both parties and if low bid holds firm.
The right to terminate all or any part of the undelivered portion of any order
o
resulting from this solicitation within thirty (30) days written notice; upon default
by the Vendor, for delay or non-performance by the Vendor, or if it is deemed in
the best interest of the Utilities for convenience.
In bid, stipulate whether an increase or decrease in quantities will affect bid price.
o
* Corrections
Any interpretation, correction, or change to the invitation to bid will be made by
ADDENDUM. Changes or corrections will be issued by the Brownsville PUB Purchasing
Department. Addenda will be emailed to all who have returned the Bid
Acknowledgement form. Addenda will be issued as expeditiously as possible. It is the
responsibility of the vendors to determine whether all addenda have been received. It will be
the responsibility of all respondents to contact the Brownsville PUB prior to submitting a
response to the invitation to bid to ascertain if any addenda have been issued, and to obtain
any all addenda, execute them, and return addenda with the response to the invitation to bid.
Addenda may also be posted on BPUB's web page.
* Insurance Requirements
Brownsville PUB, in its sole discretion, may require at Vendor's expense certain insurance
guaranteeing performance and payment of the services to be provided hereunder and may
require at Vendor's expense to maintain in force certain types of insurance during the time
services are being performed and to name Brownsville PUB together with their board
members and employees as additional insureds on all required insurance policies except
worker's compensation. Insurance must be underwritten by companies acceptable to
Brownsville PUB and authorized to do business in the State of Texas. Insurance
Certificate(s) shall provide for 30 days advance notice to Brownsville PUB of any policy
cancellation. True and correct copies must be filed with Brownsville PUB prior to the
commencement of performing service hereunder.
* Vendor shall carry insurance in the following amounts:
1. Comprehensive General Liability
a. Bodily Injury $1,000,000 each occurrence
b. Property Damage $1,000,000 each occurrence
2. Personal Injury Coverage $1,000,000
3. Worker's Compensation As required by Law
4. Comprehensive Automobile Liability Insurance (applicable to owned, non-owned
and hired vehicles)
B033-26 Re-Bid Road Service to include Automobile Tires 7

a. Bodily Injury $50,000 each person, $500,000 combined single limit each
occurrence
b. Property Damage $1,000,000 each occurrence
All insurance in the above amounts shall name both Vendor and Brownsville PUB as insured.
Certificates showing that Vendor has and continues to protect itself and Brownsville PUB by
means of such insurance shall be provided to the Brownsville PUB upon request at any time
during contract period.
BPUB requires that companies affording insurance coverage have a rating of A-or better and a
Financial Size Category rating of VII or better, as rated in the A.M. Best Key Rating Guide for
Property and Casualty Insurance Companies.
An original completed Certificate of Insurance stating the types of insurance and policy limits
provided by the Vendor must be received prior to commencement of any work. The original
Certificate(s) of Insurance shall be delivered to the BPUB and must be completed by an agent
authorized to bind the named underwriter and their company to the coverage and limits.
The Vendor shall also require all subcontractors performing work on the project or who
may enter upon the work site to maintain the same insurance requirements listed above.
If Vendor fails to maintain the aforementioned insurance, BPUB may obtain such insurance, and
deduct and retain the amount of the premiums for such insurance from any sums due under the
agreement; however, procuring of said insurance by BPUB is an alternative to other remedies the
BPUB may have, and is not the exclusive remedy for failure of Vendor to maintain said
insurance or secure such endorsement. BPUB shall also have the right to order Vendor to stop
work and/or withhold any payment(s) that becomes due to Vendor until Vendor complies with
the requirements hereof.
It is agreed that Vendor's insurance shall be deemed primary with respect to any insurance
carried by BPUB for liability arising out of operations under this Agreement.
The BPUB retains the right to request an increase (for good cause and upon reasonable notice to
Vendor), or reduce the amounts, or alter the types of insurance to be required by the BPUB.
NOTE: CERTIFICATE OF INSURANCE NOTING BPUB REQUIREMENTS MUST BE
SUBMITTED TO BPUB PRIOR TO COMMENCING WORK.
B033-26 Re-Bid Road Service to include Automobile Tires 8

* Location and Delivery
The Vendor agrees to provide services to various locations in and around Brownsville, Texas
only upon receipt of a duly signed and approved purchase order/release issued by BPUB.
Services provided without such documentation shall be at the vendor's risk.
The Vendor will be responsible for all costs associated with road service repairs and automobile
tires. In the event of special or expedited orders where incremental transportation or shipping
fees are incurred by Bidder, those incremental freight charges shall be added as a separate line
item to the invoice submitted.
The successful Bidder shall authorize immediate replacement of any item that has been damaged
in transit.
Special Instructions:
IF YOU ARE NOT BIDDING ON THE SPECIFIED BRAND NAME AND PART
NUMBER, PLEASE PROVIDE US WITH THE "CUT SHEET" FROM THE
PRODUCT YOU ARE SUBMITTING.
Services/materials must be provided as requested and be billed as such. The noted
quantities are based on an annual usage, the Purchase Order quantities are subject to BPUB's
right to increase or decrease as deemed necessary. Stipulate below, if an increase or decrease in
quantity affects price:
(_____) Yes, an increase or decrease in quantity affects price
(_____) No, an increase or decrease in quantity will not affect price.
This contract shall be for a period of twelve (12) months beginning from the date of purchase
order, and price shall remain firm throughout term of contract.
Company Name:
Authorized Company Representative:
Print
Authorized Company Representative:
Signature (Failure to sign will disqualify bid)
Company Address:
Telephone #:
E-mail: __________________________________________________
B033-26 Re-Bid Road Service to include Automobile Tires 9

Statement of Work
General
1. Road services must be available 24 hours, 7 days a week, 365 days a year (including
Holidays)
2. Road services to include tire mounting/dismounting and flat tire repairs
3. Where feasible, tire balancing must be performed
4. Service calls to be provided within 1 hour of notification from the BPUB. If it will take
more than one (1) hour to respond, BPUB must be notified.
5. All passenger and light truck tires to be patched internally (no plugs)
6. All repairs and services shown to be defective due to poor workmanship should be
covered at the contractor's expense.
7. All workmanship to be warranted for one (1) year separate from parts/materials
manufacturer warranty. Parts/materials warranties shall be handled by installing
contractor.
8. The BPUB shall have the option to supply contractor with the tires.
B033-26 Re-Bid Road Service to include Automobile Tires 10