26-B016R Franchised Vendor Spaces (2026-2027)

The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-724-7354
www.charleston-sc.gov
Bid Number: 26-B016R Bids will be received until: September 10, 2026 at 11:30 a.m.
Bid Title: 2026-2027 Franchised Street Vendor Spaces
Mailing Date: August 20, 2026 Direct Inquiries to: Robin B. Robinson
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid
submission.
IMPORTANT
1. This solicitation does not commit the City of Charleston to award a contract, to pay any
costs incurred in the preparation of applications submitted, or to procure or contract for the
services. The City reserves the right to accept or reject any, all or any part of any Bid
received as a result of this Solicitation, or to cancel in part or in its entirety this Solicitation
if it is in the best interest of the City to do so. The City shall be the sole judge as to whether
Bids submitted meet all requirements contained in this solicitation.
2. This solicitation seeks proposals responding to the Specifications for a 2026-2027
Franchised Street Vendor Spaces. This solicitation does not commit the City of
Charleston to award a contract, to pay any costs incurred in the preparation of applications
submitted, or to procure or contract for the services. The City reserves the right to accept or
reject any, all or any part of any Bid received as a result of this Solicitation, or to cancel in
part or in its entirety this Solicitation if it is in the best interest of the City to do so. The City
shall be the sole judge as to whether Bids submitted meet all requirements contained in this
solicitation.
3. Bidder may mail, or hand-deliver response to the Procurement Division. Bids delivered
to any other location will not be accepted. Do Not Fax in the Bid response. Please show
the solicitation number on the outside of any mailing package. The City of Charleston
assumes no responsibility for unmarked or improperly marked envelopes. If directing any
other correspondence to the Procurement Division not related to the solicitation, please do
not include the solicitation number on the envelope. If the Bidder chooses not to respond to
this solicitation, it is recommended to return the "No Bid Response Form" to our office.
4. DEADLINE FOR SUBMISSION OF OFFER: Any Bid or offer received after the
Procurement Director of the governmental body or his designee has declared that the time
set for opening has arrived, shall be rejected unless the offer has been delivered to the
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designated purchasing office or the governmental bodies' mail room which services that
purchasing office prior to the Bid opening.
5. Questions regarding this solicitation must be submitted to Robin B. Robinson in writing no
later than 12:00pm (noon) on August 31, 2026. Questions may either be faxed to 843-
724-7354 or emailed to Robin B. Robinson at robinsonr@charleston-sc.gov.
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NO BID RESPONSE FORM
Bid Number: 26-B016R Bids will be received until: September 10, 2026 at 11:30 a.m.
Bid Title: 2026-2027 Franchised Street Vendor Spaces
Mailing Date: August 20, 2026 Direct Inquiries to: Robin B. Robinson
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must sent in if not sending
in a submission.
To submit a "No Bid" response for this project, this form must be completed for your company to
remain on our Bidder's list for commodities/services referenced. If you do not respond, your name
may be removed from the Bidder's list.
Please check statement(s) applicable to your "No Bid" response
Specifications are restrictive; i.e. geared toward one brand or manufacturer only (explain
below).
Specifications are ambiguous (explain below).
We are unable to meet specifications.
Insufficient time to respond to the solicitation.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your vendor list for this commodity/service.
Other (specify below).
Comments: ________________________________________________________________
_________________________________________________________________
__________________________________________________________________
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Bid Number: 26-B016R Bids will be received until: September 10, 2026 at 11:30 a.m.
Bid Title: 2026-2027 Franchised Street Vendor Spaces
Mailing Date: August 20, 2026 Direct Inquiries to: Robin B. Robinson
CERTIFICATE OF FAMILIARITY
The undersigned, having fully familiarized himself with the information contained within this entire
solicitation and applicable amendments, submits the attached Bid, and other applicable information
to the City, which I verify to be true and correct to the best of my knowledge. I further certify that
this Bid response is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a Bid for the same materials, supplies, equipment or services
in all respects, fair and without collusion or fraud. I agree to Bid by all conditions of this
solicitation and certify that I am authorized to sign this Bid. I further certify all prices submitted
shall remain effective for a minimum period of ninety (90) days, unless otherwise stated.
________________________________ ________________________________
Company Name Authorized Signature
As registered with the IRS
______________________________________ ______________________________________
Correspondence Address Printed Name
______________________________________ ______________________________________
City, State, Zip Title
______________________________________ ______________________________________
Email Address Telephone Number
_____________________________________ _____________________________________
Toll-Free Number (if available) Fax Number
_____________________________________ ______________________________________
Remittance Address Date
_____________________________________ ______________________________________
City, State, Zip Federal Tax ID (FEIN)/SS Number
______________________________________
SC Sales Tax Number
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General Information
The City of Charleston, South Carolina is soliciting vendors for the 2026-2027 Franchised Street
Vendor Spaces.
Procurement Process
This is an Invitation for Bid. It is the intent of the City to award a franchise to the highest
responsive qualified bidder for each space subject to bid specifications. The City reserves the right,
in its sole discretion, to reject all submissions, reissue a subsequent solicitation, terminate,
restructure or amend this procurement process at any time. The final selection and contract
negotiation rests solely with the City.
Questions
Every effort has been made to insure that all information needed by the Bidder is included herein;
however, questions are allowed and encouraged to clear up any information as described herein, etc.
The City Will Not Accept telephone calls or visits regarding this Solicitation. All questions shall
be in writing and addressed to: Robin B. Robinson, City of Charleston, Procurement
Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or email to:
robinsonr@charleston-sc.gov. Written Questions may also be faxed to: 843-724-7354. All
questions must be received before 12:00pm (noon) on August 31, 2026. No interpretation shall be
binding upon the City unless in writing from the City's Corporate Counsel.
Oral Statements
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or
specifications stated in the resulting contract. The City of Charleston shall not be legally bound by
any amendment or interpretation that is not in writing.
Contractor Solely Responsible for Performance
Vendor shall be responsible for the performance of the services required by the contract. Vendor is
an independent contractor and does not act as the City's agent or employee.
Disqualification of Bidders
Bidders may be disqualified for any of the following reasons:
* Reason to believe collusion exists among the Bidders
* The Bidder is involved in any litigation against the City
* The Bidder is in arrears on any existing contract or has defaulted on a previous contract with
the City
* Lack of financial stability
* Failure to perform under previous or present contracts with the City
* Is currently debarred by the State of South Carolina Procurement Services
Suspension and Debarment
The Bidder certifies, by submission of this proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal, state or local agency. Where the Bidder is unable to
certify to any of the statements in this certification, such Offeror shall attach an explanation to this
proposal.
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Vendor's Duty to Inspect and Advise and Declare All Costs
Each Vendor shall become fully acquainted with the City's requirements and the scope of
commodities and/or services to be provided. Vendor shall have a duty to request any information
from the City as it deems necessary to prepare their submittal. No change order will be granted or
additional compensation permitted if based upon information the Vendor knew or should have
known as part of the Vendor's duty to become acquainted with the City's circumstances and
requirements.
Receipt of Bids
Bids must be submitted to and received by the City no later than the date and time specified within
this solicitation. Bidders mailing proposals should allow a sufficient mail delivery period to insure
timely receipt September 10, 2026 at 11:30 a.m. of their proposal by the City. Bids received after
the scheduled due date and time will not be considered.
Number of Bids to be Submitted
Each Vendor must submit one (1) Unbound Original (please use a paper clip or binder clip).
Only original documents will be accepted; faxed or electronically mailed versions will not be
accepted. The Vendor must mark on the envelope or wrapping containing the bid, the solicitation
identification number specified in the solicitation and note "Original" on the original bid.
Required Forms And Signature Pages
Offerors shall include as an appendix, all ancillary forms required in this Invitation for Bid (IFB).
Required forms include, but are not limited to the following:
* IFB Cover Page
* Certificate of Familiarity
* Any Addenda
Bid Format
Bids are to be prepared in a manner designed to provide the City with a straightforward presentation
of the Bidder's capability to satisfy the requirements of this solicitation. All copies shall be bound
in a single volume(s) and all documentation submitted with the bid should be bound in the
respective volume(s), where practical.
a) All bids should be clearly marked "26-B016R, 2026-2027 Franchised Street Vendor
Spaces" and submitted in a sealed envelope.
b) Bids must be submitted by mail or hand delivered to Robin B. Robinson, City of
Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401.
c) Proposals must be received in the City's Procurement Office no later than 11:30am on
September 10, 2026. Late proposals will not be accepted for any reason.
d) No more than one bid may be submitted by any Vendor.
e) The bid must be signed by an official authorized to contractually bind the Vendor.
f) All forms from this solicitation requiring signature must be included in the bid.
Confidentiality
The contents of this Solicitation shall not be discussed with anyone outside of the Bidder's
organization. Any issues regarding confidentiality should be directed to the Point of Contact. Any
breach of this confidentiality requirement will result in immediate disqualification of your
organization from further consideration pursuant to the award of any resulting contract.
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Term of Contract
The initial term of the Agreement shall be for one (1) year.
Basis for Award
The City will base its recommendation on the bid submitted and if it is responsive and responsible.
The City reserves the right to inspect the Bidder's physical premises prior to award to satisfy
questions regarding the Bidder's capabilities.
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Scope
The City of Charleston is accepting sealed bids for the franchising of seven (7) designated
vendor spaces within the City from which the sale of food, drink, or reading material sold in
conjunction with the sale of food or drink from stationary vehicles, carts or devices may be had.
The 7 available vendors spaces are as follows:
Vendor Vending Space Location
Space No.
1 East Bay & Gillon
2 Broad & Meeting
4 Concord & Cumberland
5 Glebe & George
7 Meeting & John
8 Meeting & Ann
9 King & Spring
A map of the vendors spaces is below.
Bidders will be required to comply with all provisions of Article V of Chapter 17 of the
Code of the City of Charleston.
Minimum bids for each of the 7 designated vendor spaces to be franchised have been established
and are set forth on the bid form.
If any space receives no bids, it shall no longer be available for vending.
No spaces will be available on a first come, first serve basis.
Each vendor space must offer different and distinct products; the City will not award
franchise agreements to any bids that offer the same or similar products.
The successful bidder will be required to execute a Franchise Agreement with the City,
which is included below.
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2026-2027 Map of Street Vendor Spaces
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FRANCHISE AGREEMENT
STREET VENDOR SPACES 2026-2027
This FRANCHISE AGREEMENT, effective the last date signed below, is between the CITY OF
CHARLESTON, South Carolina ("Franchisor"), and ("Franchisee") for the
following vendor spaces (the "Franchised Spaces" and individually the "Franchised Space"):
Check Space Location
one or No.
more
1 East Bay & Gillon
2 Broad & Meeting
4 Concord & Cumberland
5 Glebe & George
7 Meeting & John
8 Meeting & Ann
9 King & Spring
Background
A. On June 11, 2026, the City of Charleston's Traffic and Transportation Committee recommended the
franchising of certain public spaces dedicated for the sale of food, drink or reading material
pursuant to Section 17-121 of the City Code of the City of Charleston (the "Vendor Spaces" and
individually the "Vendor Space").
B. On August 18, 2026, the City of Charleston's Ways and Means Committee approved the issuance of a
bid for seven (7) Vendor Spaces, and after advertising for, and receipt of sealed bids, on September 22,
2026, City Council approved that the Franchised Space(s) be awarded to Franchisee under this
Franchise Agreement.
NOW, THEREFORE, for and in consideration of the mutual promises, covenants and conditions set
forth herein, and in further consideration of the sum of set forth below, the receipt and sufficiency of
which are hereby acknowledged by the Franchisor, it is agreed as follows:
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