25-B025R Fire Station 9 Roof Replacement
| Agency: | City of Charleston |
|---|---|
| State: | South Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Nov 5, 2025 |
| Due Date: | Nov 26, 2025 |
| Solicitation No: | 25-B025R |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-B025R
|
| Bid Title: |
25-B025R Fire Station 9 Roof Replacement
|
| Category: | Procurement Bids |
| Status: | Open |
|
Attachment Preview
The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-720-3872
www.charleston-sc.gov
Bid Number: 25-B025R Bids will be received until: November 26, 2025 @ 11:30am
Bid Title: Fire Station 9 Roof Replacement
Non-Mandatory Pre-Bid Meeting: 9:30am on November 13, 2025 at Fire Sta. 9, 1451 King Street
Mailing Date: November 5, 2025
Direct Inquiries to: Robin B. Robinson
Vendor Name:
FEIN/SS#:
Vendor Address:
City – State – Zip:
Telephone Number:
Fax Number:
Minority or Women Owned Business:
Are you a certified Minority or Women-Owned business in the State of South Carolina? Yes No
If so, please provide a copy of your certificate with your response.
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for
the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all conditions
of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid submission.
IMPORTANT
1. This solicitation seeks proposals responding to the Scope of Work for a Fire Station 9 Roof
Replacement. This solicitation does not commit the City of Charleston to award a contract,
to pay any costs incurred in the preparation of applications submitted, or to procure or
contract for the services. The City reserves the right to accept or reject any, all or any part
of any Bid received as a result of this Solicitation, or to cancel in part or in its entirety this
Solicitation if it is in the best interest of the City to do so. The City shall be the sole judge as
to whether Bids submitted meet all requirements contained in this solicitation.
2. Bidder may mail, or hand-deliver response to the Procurement Division. Bids delivered
to any other location will not be accepted. Do Not Fax in the Bid response. Please show
the solicitation number on the outside of any mailing package. The City of Charleston
assumes no responsibility for unmarked or improperly marked envelopes. If directing any
other correspondence to the Procurement Division not related to the solicitation, please do
not include the solicitation number on the envelope. If the Bidder chooses not to respond to
this solicitation, it is recommended to return the “No Bid Response Form” to our office.
3. DEADLINE FOR SUBMISSION OF OFFER: Any Bid or offer received after the
Procurement Director of the governmental body or his designee has declared that the time
set for opening has arrived, shall be rejected unless the offer has been delivered to the
designated purchasing office or the governmental bodies’ mail room which services that
purchasing office prior to the Bid opening. [R.19-445.2070(H)]
4. Questions regarding this solicitation must be submitted to Robin B. Robinson in writing no
later than 11:00am on November 14, 2025. Questions may either be faxed to 843-720-
3872 or emailed to Robin B. Robinson at robinsonr@charleston-sc.gov.
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General Information
The City is seeking qualified vendors that can provide roof replacement services for the Charleston
Fire Department Station 9.
There will be a Non-Mandatory Pre-Bid Meeting at 9:30am on November 13, 2025 at Fire
Station 9, 1451 King Street.
Procurement Process
This is an Invitation for Bid. The City will award to the lowest responsive, responsible bidder that
meet the needs of this solicitation. The bids will be opened and an award is made to the lowest
responsive and responsible bidder. Any contract the City chooses to negotiate with the awarded
vendor shall contain, at a minimum, the term and conditions (or substantially the same term and
conditions) as hereinafter stated. The City reserves the right, in its sole discretion, to reject all
submissions, reissue a subsequent solicitation, terminate, restructure or amend this procurement
process at any time. The final selection and contract negotiation rests solely with the City.
Questions
Every effort has been made to insure that all information needed by the Bidder is included herein;
however, questions are allowed and encouraged to clear up any information as described herein, etc.
The City Will Not Accept telephone calls or visits regarding this Solicitation. All questions shall
be in writing and addressed to: Robin B. Robinson, City of Charleston, Procurement
Division, 2 George Street, Suite 3600, Charleston, South Carolina 29401, or email to:
robinsonr@charleston-sc.gov. Written Questions may also be faxed to: 843-720-3872. All
questions must be received before 11:00am on November 14, 2025. No interpretation shall be
binding upon the City unless in writing from the City’s Corporate Counsel.
Oral Statements
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or
specifications stated in the resulting contract. The City of Charleston shall not be legally bound by
any amendment or interpretation that is not in writing.
Contractor Solely Responsible for Performance
Vendor shall be responsible for the performance of the services required by the contract. Vendor is
an independent contractor and does not act as the City’s agent or employee.
Disqualification of Bidders
Bidders may be disqualified for any of the following reasons:
• Reason to believe collusion exists among the Bidders
• The Bidder is involved in any litigation against the City
• The Bidder is in arrears on any existing contract or has defaulted on a previous contract with
the City
• Lack of financial stability
• Failure to perform under previous or present contracts with the City
• Is currently debarred by the State of South Carolina Procurement Services
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Suspension and Debarment
The Bidder certifies, by submission of this proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal, state or local agency. Where the Bidder is unable to
certify to any of the statements in this certification, such Offeror shall attach an explanation to this
proposal.
Contract Negotiations
The City will make award to the responsible and responsive vendor. The terms and conditions of
the contract will be no less advantageous than the provisions of this solicitation or the Vendor’s
proposal. The City reserves the right to make a partial award or to split the award at its sole
discretion.
Vendor’s Duty to Inspect and Advise and Declare All Costs
Each Vendor shall become fully acquainted with the City’s requirements and the scope of
commodities and/or services to be provided. Vendor shall have a duty to request any information
from the City as it deems necessary to prepare their submittal. No change order will be granted or
additional compensation permitted if based upon information the Vendor knew or should have
known as part of the Vendor’s duty to become acquainted with the City’s circumstances and
requirements.
Receipt of Bids
Bids must be submitted to and received by the City no later than the date and time specified within
this solicitation. Bidders mailing proposals should allow a sufficient mail delivery period to insure
timely receipt November 26, 2025 @ 11:30am) of their proposal by the City. Bids received after
the scheduled due date and time will not be considered.
Number of Bids to be Submitted
Each Vendor must submit one (1) Unbound Original (please use a paper clip or binder clip).
Only original documents will be accepted; faxed or electronically mailed versions will not be
accepted. The Vendor must mark on the envelope or wrapping containing the bid, the solicitation
identification number specified in the solicitation and note “Original” on the original bid.
Required Forms and Signature Pages
Vendors should include as an appendix, all ancillary forms required in this Invitation for Bid (IFB).
Required forms include, but are not limited to the following:
• IFB Cover Page
• Certificate of Familiarity
• W/MBE Good Faith Effort Form and appropriate Affidavit
• Any Addenda
Bid Format
Bids are to be prepared in a manner designed to provide the City with a straightforward presentation
of the Bidder’s capability to satisfy the requirements of this solicitation. All copies shall be bound
in a single volume(s) and all documentation submitted with the bid should be bound in the
respective volume(s), where practical.
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a) All bids should be clearly marked “25-B025R Fire Station 9 Roof Replacement” and
submitted in a sealed envelope.
b) Bids must be submitted by mail or hand delivered to Robin B. Robinson, City of
Charleston, Procurement Division, 2 George Street, Suite 3600, Charleston, SC 29401.
c) Proposals must be received in the City’s Procurement Office no later than 11:30am on
November 26, 2025. Late proposals will not be accepted for any reason.
d) No more than one bid may be submitted by any Vendor.
e) The bid must be signed by an official authorized to contractually bind the Vendor.
f) All forms from this solicitation requiring signature must be included in the bid.
References/Experiences
Vendor must provide a minimum of four (4) references. Include company name, mailing address,
name of point of contact, telephone number and email address. The City reserves the right to
contact and request information from any source so named.
Confidentiality
The contents of this Solicitation shall not be discussed with anyone outside of the Bidder's
organization. Any issues regarding confidentiality should be directed to the Point of Contact. Any
breach of this confidentiality requirement will result in immediate disqualification of your
organization from further consideration pursuant to the award of any resulting contract.
Basis for Award
The City will base its recommendation on the bid submitted and if it is responsive and responsible.
The City reserves the right to inspect the Bidder’s physical premises prior to award to satisfy
questions regarding the Bidder's capabilities.
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Fire Station 9 Roof Replacement
Charleston Fire Department HQ/Station 9
1451 King St.
Charleston, SC 29401
Scope of Work:
- Thoroughly clean roofing surface
- Installation of 60 MIL TPO membrane per manufacturers specifications
o Install insulation board throughout roofing sytem
o Install termination bar, new roof drains as needed, new TPO pipe boots as needed, new pitch
pockets as needed, and new flashing around all curbs and roof penetrations
- Vendor is responsible for cleaning up job site and any needed dumpsters
- Vendor is responsible for any necessary equipment such as lifts, etc.
- Vendor to provide product specifications and warranties
Qualifications:
- Commercial Contracting License
- The City of Charleston reserves the right to review past projects of similar scope to verify
experience
- Performance Bond
Lump Sum Bid: ______________________________
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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