24030B Instructional Supplies Services

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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Company _____________________________________
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1.0 SCOPE OF SERVICES
This proposal is intended to be used to provide Region 20 Purchasing Cooperative members with their
requirements for Instructional Supplies and Services, for the period November 1, 2026 through October 31, 2027
with a one-year option to renew through October 31, 2028. To allow maximum variety and diversity of material,
this contract will be multiple awarded.
2.0 SPECIAL CONDITIONS
a) All items purchased will be the latest edition unless otherwise requested.
b) Vendor(s) must provide a "return policy" with proposal response.
c) Supplies quoted must be new with original manufacturer warranty and packaging. Individual packaging
shall be labeled showing the name of the manufacturer, brand name, name of product, quantity of
contents & complete directions for use. Labels & labeling shall conform to all federal regulatory
requirements for goods in interstate commerce and containers shall meet DOT requirements. Shipping
packaging/cases shall be marked to show name of supplier, name & address of receiving agency and
agency purchase order number, and must be delivered with material safety data sheets where required.
d) Region 20 Purchasing Cooperative will not be responsible for any material being delivered or services
performed without a purchase order, signed by an authorized representative of Region 20 Purchasing
Cooperative. No valid orders will be submitted without a Region 20 Purchasing Cooperative purchase
order and shall not be accepted by the vendor without a purchase order number.
e) Supplies will be purchased as needs arise and funding allows.
f) New products or products in the same commodity class, not covered in the original proposal, may be
added to this contract under equal pricing terms and conditions at the discretion of Region 20 Purchasing
Cooperative.
g) This proposal shall be awarded to the successful vendor(s) by confirmation letter. Contracts for purchase
shall be put into effect by means of purchase order(s) executed by Region 20 Purchasing Cooperative
members after this proposal has been awarded.
h) This proposal is intended to hold firm prices and discounts for a period of one year, discounts must also
be held firm through any renewal terms. In the event this proposal expires before another proposal is
awarded, the vendors shall extend the contract on a month-to-month basis, for a maximum of 3 months,
by mutual agreement.

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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3.0 GENERAL TERMS
a) All contracts and agreements between vendors and Region 20 Purchasing Cooperative members shall
strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by
the American Law Institute in the National Conference of Commissioners on uniform state laws.
Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales.
b) Vendors are advised that Region 20 Purchasing Cooperative contracts are subject to all legal
requirements provided for in the Texas Education Code, Subchapter B, Section 44.031 and/or applicable
state and federal statutes. Any proposal after being awarded becomes subject to the Open Records Act,
Article 6252-17a VTCS.
c) Region 20 Purchasing Cooperative reserves the right to all warranties, express and implied.
d) All parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar
County, Texas, and that the laws of the State of Texas shall govern the rights of the parties and the
validity and interpretation of any purchase order, contract, or service agreement that shall arise from and
include this proposal.
e) Patented or copyright protected items: Vendor agrees to protect Region 20 Purchasing Cooperative from
recourse and all claims arising from rights under patent, copyright, trademark or application
infringement.
f) Award(s) resulting from this request are not exclusive agreements to purchase. Region 20 Purchasing
Cooperative reserve the right and option, without penalty, to purchase like materials and services from
other legal sources when and if such purchases, in the opinion of Region 20 Purchasing Cooperative, are
necessary and in the best interest of Region 20 Purchasing Cooperative.
g) It is understood and agreed that Region 20 Purchasing Cooperative members reserves the right to make
minor modifications to conditions of this proposal due to unforeseen circumstances, by mutual
agreement with selected supplier, both at the time of acceptance of this quotation offer as so modified,
and subsequent thereto.
h) Some orders may require special handling or delivery to another location. These will be negotiated with
the vendor(s) awarded, i.e. individual packaging, multiple deliveries, palletizing, delivery location.
i) Substitutions are not acceptable without prior approval of Region 20 Purchasing Cooperative. If items
under contract are discontinued or become unavailable from any manufacturer during the duration of the
contract, Region 20 Purchasing COOPERATIVE reserves the right to require the contractors to offer
substitutes. Region 20 Purchasing COOPERATIVE reserves the right to accept or reject substitutes, and
in the case of rejections Region 20 Purchasing COOPERATIVE may cancel the item or items in
question.
j) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement
upon 30 days written notice of such termination.
k) TERMINATION FOR CAUSE. The District may at its option immediately terminate this agreement by
giving 30 day written notice of termination to the Contractor on the occurrence of any of the following.
(a) The willful breach of this Agreement by the Contractor in the course of engagement, unless by
the District.
(b) The habitual neglect by the Contractor of its duties, unless waived by the District.
l) The Contractor may at its option immediately terminate this agreement by giving written notice of
termination to the District on the occurrence of any of the following.
m) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by
or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for
any contract of a school district, or any person associated therewith, as an inducement for the award of
a subcontract or order.
n) RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants and
Contracts.

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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o) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor
agrees to be compliant with the Clean Air Act and the Federal Water Pollution Control Act and their
implementing regulations.
p) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the
Energy Policy and Conservation Act pertaining to mandatory standards and policies relating to energy
efficiency contained in the state energy conservation plan.
q) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is
debarred or suspended from receiving federal funds.
r) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI-LOBBYING
AMENDMENT). The Contractor certifies that it has not and will not use any federal funds to
lobby. If non-federal funds are used to lobby, the contractor must complete the Disclosure of Lobbying
and forward the disclosure to the next tier, who must forward it through each tier to the federal awarding
agency.
s) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain
copyright for the Texas Education Agency (TEA) and for the federal government (if a federally funded
contract) unless otherwise negotiated in writing with TEA. Pursuant to the provisions in 2 CFR
200.315, title to intangible property vests in the District as long as such property is used for authorized
purposes. However, TEA and the federal awarding agency reserve a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize
others to do so.
t) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor
certifies that it is compliant with section 6002 of the Solid Waste Disposal Act and its implementing
regulations. 2 CFR 200.322.
u) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of
$150,000, a Cooperative member may be required to negotiate profit as a separate element of the price;
2 CFR 200.323(b).
v) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.
w) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of
$2,000, vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5). Vendor further agrees to that it
shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3).
x) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in
excess of $100,000 that involve the employment of mechanics or laborers, vendor agrees to comply with
40 USC 3702 and 3704 as supplemented by Department of Labor regulations (29 CFR Part 5).
y) NON-COLLUSION STATEMENT. The vendor affirms that he/she *is duly authorized to execute a
contract, that this company, corporation, firm, partnership or individual has not prepared this proposal in
collusion with any other Proposer, and that the contents of this proposal as to prices, terms or conditions
of said proposal will not be communicated by the undersigned nor by any employee or agent to any other
person engaged in this type of business prior to the official opening of a proposal. The proposer also
affirms that they have not given; offered to give, do not intend to give at any time hereinafter any
economic opportunity, future employment, gift, loan, gratuity, specified discount, trip, favor, or service
to a private service in connection with this contract.
z) RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative
members for any contract resulting from this procurement process, the vendor certifies that it will
comply with the record retention requirements detailed in 2CFR 200.333. The vendor further certifies
that vendor will retain all records as required by CFR 200.333 for a period of three years after grantees
or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable,
and all other pending matters are closed.

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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aa) COMPLIANCE WITH TEXAS GOVERNMENT CODE 2252 and 2270 - I, the vendor, am in
compliance with all applicable provisions of Government Codes 2252 & 2270. This code requires
vendors agree to NOT boycott Israel or do business with companies that boycott Israel. In addition
vendor cannot do business with Iran, Sudan or a known terrorist organization. By submitting a response
to the proposal, vendor certifies compliance with this code
bb) BUY AMERICAN ACT. Vendor certifies that vendor is in compliance with all applicable provisions of
the Buy American Act. Purchases made in accordance with the Buy American Act must still follow the
applicable procurement rules calling for free and open competition.
cc) LEGAL REMEDIES. Contracts for more than the simplified acquisition threshold currently set at $150,000 which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms, and provide such sanctions and penalties as
appropriate. Pursuant to Federal Rules (A) above, when federal funds are expended by Cooperative and all
Cooperative members, Cooperative and all Cooperative members reserves all rights and privileges under the
applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.
a) Compliance with Texas Education Code Chapter 28: Pursuant to Texas Education Code Chapter 28, as amended, Vendor
verifies that any and all training services offered and prepared by Vendor are in compliance with those requirements as
set out in Section 28.002.
TEC 28.0022 explicitly prohibits employees of a state agency, school district, or open-enrollment charter school
from teaching, instructing, or training any administrator, teacher, or staff member of a state agency, school
district, or open-enrollment charter school to adopt any of the following concepts:
(1) One race or sex is inherently superior to another race or sex;
(2) An individual, by virtue of the individual 's race or sex, is inherently racist, sexist, or
oppressive, whether consciously or unconsciously;
(3) An individual should be discriminated against or receive adverse treatment solely or partly because of the
individual 's race or sex;
(4) An individual 's moral character, standing, or worth is necessarily determined by the
individual's race or sex;
(5) An individual, by virtue of the individual 's race or sex, bears responsibility, blame, or guilt for actions
committed by other members of the same race or sex;
(6) Meritocracy or traits such as a hard work ethic are racist or sexist or were created by members of
a particular race to oppress members of another race;
(7) The advent of slavery in the territory that is now the United States constituted the true founding of
the United States; or
(8) With respect to their relationship to American values, slavery and racism are anything
other than deviations from, betrayals of, or failures to live up to the authentic founding
principles of the United States, which include liberty and equality.
dd) In the event any questions or concerns arise regarding the content of what you are distributing and/or
presenting and whether it may incorporate one of the above statutorily prohibited concepts, please submit
your instructional and/or training materials to the member district, at least fifteen (15) days prior to
distributing and/or presenting the material to allow the Service Center adequate time to review and offer
possible adjustments and suggestions to bring the materials into compliance with TEC 28.002
ee) The 83rd Texas Legislature passed House Bill 462 (HB462) which prohibits the adoption and/or use of the
Common Core Standards at the state, regional, and local level. Services provided through and by ESC-20 are
aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the
State Board of Education. The Contractor agrees to refer only to the Texas Standards and refrain from
referencing or using material aligned with the Common Core Standards while performing work for the
Center.

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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ff) WHEREAS, the 87th Texas Legislative Session provided guidance to Education Service Centers in House
Bill 3979. Effective September 1, 2021, Texas Education Code Section 28.002(h-4) is amended to prohibit a
state agency, school district, or open-enrollment charter school from accepting private funding for the
purpose of developing a curriculum, purchasing or selecting curriculum materials, or providing teacher
training or professional development for a course described by Subsection (h-3)(3). As such, this section, as
amended, is incorporated for all purposes into this Memorandum of Understanding as if reproduced in its
entirety.
gg) In accordance with Texas Education Code 8.0531 and notwithstanding any other provision of Texas
Education Code Chapter 8 Subchapter A or Section 8.001(c), the instructional lessons developed as part of a
curriculum management system by a regional education service center, acting alone or n collaboration with
one or more other regional education service center, shall be subject to the same review and adoption process
as outlined in Section 31.022.
hh) Equal Treatment of All Persons: Pursuant to Article I, Section 3a of the Texas Constitution, the Fourteenth
Amendment to the United States Constitution, federal and State law, and Executive Order No. GA-55,
Vendor verifies that any and all services offered and prepared by Vendor are in compliance with the
following:
(1) all conduct under this Agreement shall be administered and performed in a neutral manner without
regard to race of persons;
(2) Vendor shall not, in the specific performance of this Contract, elevate one individual person over
another, or advantage any one person over another, due to race;
(3) Vendor shall not, in the specific performance of this Contract, employ practices or engage in any
advancement of the programs known as diversity, equity and inclusion, critical race theory, affirmative
action, or other similar, divisive agendas;
(4) Vendor's staff, agents, and subcontractor that are selected and employed in the specific performance
of this Contract shall be selected and employed solely on merit and the ability to perform; and
(5) Vendor shall ensure that any subcontractor participating in the specific performance of this
Contract represent and warrant to the provisions of this Clause
ii) Biological Sex and No Preferred Pronouns: Vendor represents and warrants that it shall ensure that all actions
in specific performance of this Agreement shall comply with federal and state law and reflect that there are
only two sexes. Vendor's employees, officers, representatives, subcontractor, and agents shall not, in
performance of this Contract, present, direct, request, or suggest the use of preferred personal pronouns in
professional correspondence or presentations.
b) Executive Orders: In performance under this Agreement, ESC-20 and any Local Education Entities who
are a party hereto, as applicable, will comply, or continue to comply, with all applicable Federal and State
executive orders. These orders include, but are not limited to:
(1) Exec. Order No. 14214, 90 Fed. Reg. 9949 (2025), which prohibits schools and other educational
institutions that receive federal financial assistance from conditioning student enrollment on COVID-
19 vaccination status;
(2) Exec. Order No. 14168, 90 Fed. Reg. 8615 (2025), which prohibits the use of Federal funds in the
promotion of gender ideologies and further requires that intimate spaces (e.g., restroom) are designated
according to one's biological sex;
(3) Exec. Order No. 14190, 90 Fed. Reg. 8853 (2025), which prohibits the use of Federal funds for
direct or indirect activities or educational instruction related to discriminatory equity ideology or social
transitioning;
(4) Exec. Order No. 14201, 90 Fed. Reg. 9279 (2025), which requires Title IX of the Education
Amendments Act of 1972 be applied on the basis of biological sex, not gender identity, and prohibits
transgender-identifying athletes from participating in all-women sports teams;
(5) Exec. Order No. 14173, 90 Fed. Reg. 8633 (2025), which requires adherence to Federal anti-
discrimination laws and its materiality to the government's payment decisions and further requires
certification that a party does not operate any programs promoting DEI in a manner violative of
Federal anti-discrimination laws (which, by virtue of this assurance, the subrecipient certifies);
(6) Texas Exec. Order No. GA 55, which requires all people be treated equally, regardless of race;
and,

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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(7) Letter from Governor Greg Abbott to Chairmen and Executive Directors (Jan. 30, 2025),
which requires Texas agencies to take actions on the basis of biological sex and not gender
identity
jj) Title VI of the Civil Rights Act of 1964 (Title VI): Title VI, as amended, (prohibiting discrimination by race,
color, or national origin), the regulations effectuating its provisions contained in 34 CFR Part 100, and the provisions
of the US Department of Education's Dear Colleague Letter/Certification of April 3, 2025 pertaining to Title VI shall
be applicable to any and all services performed under this Agreement
4.0 PREPARATION OF PROPOSALS
a) PROPOSALS MUST BE MADE ON THE ENCLOSED SHEETS OR PROPOSAL MAY BE
CONSISDERED NON-RESPONSIVE.
b) The failure to adhere to accepted proposals will be deemed reason for canceling purchase commitments
and for not accepting future proposals from defaulting contractors.
c) The transfer or assignment of contracts is prohibited.
d) Region 20 Purchasing Cooperative reserves the right to award to multiple or to primary and secondary
suppliers.
e) Specifications as written meet Region 20 Purchasing COOPERATIVE's minimum standards as to the
usage, materials, and contents for our needs and requirements. Specifications received from vendors that
are different from the original requirements must meet or exceed original specifications to be considered
as equivalent. Region 20 Purchasing COOPERATIVE will be the sole judge to determine if products
quoted/tested are equal.
f) Certificate of Interested Parties (Form 1295 - must be filled out electronically with the Texas
Ethics Commission's online filing application, printed out, signed, and returned)
ESC, REGION 20 is required to comply with House Bill 1295, which amended the Texas
Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908
prohibits ESC, REGION 20 from entering into a contract resulting from this RFP with a business
entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to ESC,
REGION 20 at the time business entity submits the signed contract. The Texas Ethics
Commission has adopted rules requiring the business entity to file Form 1295 electronically with
the Texas Ethics Commission. The following definitions apply:
(1) "Business Entity" means an entity recognized by law through which business is conducted,
including a sole proprietorship, partnership, or corporation. TEX. GOV'T CODE 2252.908(1).
(2) "Interested Party" means a person:
a) who has a controlling interest in a business entity with whom ESC, REGION 20 contracts; or
b) who actively participates in facilitating the contract or negotiating the terms of the contract,
including a broker, intermediary, adviser, or attorney for the business entity. TEX. GOV'T CODE
2252.908(3).
(3) "Controlling interest" means:
a) an ownership interest or participating interest in a business entity by virtue of units, percentage,
shares, stock, or otherwise that exceeds 10 percent;
b) membership on the board of directors or other governing body of a business entity of which the
board or other governing body is composed of not more than 10 members; or
c) service as an officer of a business entity that has four or fewer officers, or service as one of the four
officers most highly compensated by a business entity that has more than four officers. TEX.
ETHICS COMM. RULE 46.3(c).
(4) "Intermediary" means a person who actively participates in the facilitation of the contract or
negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the
business entity who:

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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a) receives compensation from the business entity for the person's participation;
b) communicates directly with the governmental entity or state agency on behalf of the business entity
regarding the contract; and
c) is not an employee of the business entity. TEX. ETHICS COMM. RULE 46.3(e).
As a "business entity," all vendors must:
(1) complete Form 1295 electronically with the Texas Ethics Commission using the online filing
application, which can be found at
https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php
- All vendors must complete Form 1295, even if no interested parties exist
- In Section 2, insert "ESC, Region 20"
- In Section 3, insert the ESC, REGION 20 RFP #24030B for this proposal
(2) print a copy of the completed form (make sure that it has a computer-generated certification
number in the "Office Use Only" box)
(3) have an authorized agent of the business entity sign the form
(4) submit the completed, signed, Form 1295, with the certification of filing, with this RFP.
(5) Vendor is exempt from filling out Form 1295 if they are a publicly traded business entity,
including a wholly owned subsidiary of the business entity. If you fall into this category please
check box below to verify that you did not fill out Form 1295 and reason why.
[ ] Reason:_______________________________________
ESC, REGION 20 must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics
Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract
binds all parties to the contract. After ESC, REGION 20 acknowledges the Form 1295, the Texas
Ethics Commission will post the completed Form 1295 to its website with seven business days after
receiving notice from ESC, REGION 20.

Region 20 Purchasing Cooperative Proposal No.: 24030B
1314 Hines Avenue Proposal On: Instructional Supplies and Services
San Antonio, TX 78208 Proposal Opening: 2:00 p.m., August 6, 2026
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NOTE:
****** PLEASE READ PRIOR TO COMPLETING SECTIONS 4.0.1 ******
You should complete the following, Section 4.0.1 to indicate the source of the base pricing for your
proposal submission:
If you have available for use a WEBSITE / On-Line Pricing Catalog, which is preferred by Region 20
Purchasing Cooperative, you should complete Section 4.0.1
4.0.1 WEBSITE / On-Line Pricing Catalog
a) What is/are the Web Site address(es) for your pricing catalog(s) online?__________________
____________________________________________________________________________
b) At what intervals, if any, will the pricing structure on your website catalog(s) be updated within
the contract period of November 1, 2026 through October 31, 2027? ____________________
c) Does your website pricing catalog require registration as a user?________________________
If so, describe the registration process
___________________________________________________________________________________
______________________________________