B26-FMB01 Food and Meat

Agency:	Oswego Boces
State:	New York
Type of Government:	State & Local
NAICS Category:	311999 - All Other Miscellaneous Food Manufacturing 424470 - Meat and Meat Product Merchant Wholesalers 722310 - Food Service Contractors
Posted Date:	Apr 11, 2025
Due Date:	May 16, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

When submitting a sealed bid, please be sure to put the bid title and bid number on the

outside envelope being mailed. Please attach a completed W9 to your bid response.

Vendor: ______________________

Contact: ______________________

Address: ______________________

______________________

Phone: ______________________

Fax: ______________________

E-Mail: ______________________

CENTER FOR INSTRUCTION, TECHNOLOGY & INNOVATION (CiTi)

FORMERLY OSWEGO COUNTY BOCES

179 COUNTY ROUTE 64

MEXICO, NY 13114

www.citiboces.org/cooperativepurchasing

DATE OF BID OPENING: May 16, 2025, at 2:00 p.m.

DATE OF BID AWARD: July 9, 2025

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the

Zoom platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of

the opening date and time to: CooperativeBids@CiTiboces.org. Bidders and members of the public who wish to join the bid opening

in-person must follow all visitor policy guidelines when present on CiTi property.

BID INSTRUCTIONS

AND SPECIFICATIONS

FOR THE SUPPLY OF:

FOOD/MEAT/BEVERAGES

BID NUMBER B26-FMB01

FOR THE MONTHS OF

August 2025

September 2025

October 2025

November 2025

December 2025

January 2026

TO BE PURCHASED BY THE FOLLOWING SCHOOL DISTRICTS:

APW CENTRAL SCHOOL DISTRICT

CENTRAL SQUARE CENTRAL SCHOOL DISTRICT

CENTER FOR INSTRUCTION, TECHNOLOGY AND INNOVATION (CiTi)

FULTON CITY SCHOOL DISTRICT

HANNIBAL CENTRAL SCHOOL DISTRICT

MEXICO ACADEMY AND CENTRAL SCHOOL

NORTH ROSE WOLCOTT CENTRAL SCHOOL DISTRICT

OSWEGO CITY SCHOOL DISTRICT

PHOENIX CENTRAL SCHOOL DISTRICT

PULASKI ACADEMY AND CENTRAL SCHOOL

SANDY CREEK CENTRAL SCHOOL DISTRICT

WAYNE CENTRAL SCHOOL DISTRICT

Cooperative CiTi Bid

Do Not Separate these Sheets

Holly Cheeley, Bid Specialist

CooperativeBids@CiTiboces.org

179 County Route 64, Mexico, NY 13114

315-963-4414

Rev: 4/9/25

CiTi

COOPERATIVE BID

INSTRUCTIONS TO BIDDERS

FOOD/MEAT/BEVERAGES BID, NUMBER B26-FMB01

1. This is a cooperative bid involving the Center for Instruction, Technology & Innovation (CiTi), and

the districts of: APW Central Schools, Central Square Central Schools, Fulton City Schools,

Hannibal Central Schools, Mexico Academy and Central School, North Rose Wolcott Central

School, Oswego City Schools, Phoenix Central Schools, Pulaski Academy and Central School,

Sandy Creek Central School District and Wayne Central Schools.

2. Sealed bids and electronic bid submissions (via BidNet Direct) for furnishing and delivery of items

as required and as set forth in these specifications prepared by CiTi are sought at this time.

3. Copies of the specifications may be obtained at the Business Office of the CiTi, 179 County Route

64, Mexico, New York 13114, by calling (315) 963-4414, by emailing

CooperativeBids@CiTiboces.org, or at the website address:

www.citiboces.org/cooperativepurchasing Bid specifications can also be found online at BidNet

Direct:

4. ALL questions with regard to this bid MUST be submitted in writing. Please email the bid

questionnaire form that is attached as part of this bid proposal to the attention of the Bid Specialist

at: CooperativeBids@CiTiboces.org

5. No questions will be entertained by any other means. All questions must be submitted at least 10

business days prior to the official bid opening. Questions received after this time may not be

addressed.

6. Delivery is to be made as per the Delivery Schedule included in this bid packet.

7. Each participating School District or agency will prepare its own individual Purchase Order for its

respective share of the bid. Estimated quantities listed on the bid are from Schools listed as active

participants.

8. Invoices shall be presented to each School District and CiTi for the quantities so ordered.

9. Each proposal shall state a certain sum for each item bid upon and for the total of all items bid upon.

The proposal as presented shall remain valid for a period of sixty (60) days from the date of bid

opening for the purpose of making the award. Once awarded the bid pricing is valid for the duration

of this six-month agreement, from August 2025 through January 2026.

10. Purchases made by CiTi and the cooperating districts are not subject to any Sales or Federal Excise

Tax, because they are governmental agencies.

11. The bidder shall state the amount of discount that will be allowed in the School Districts and CiTi

for payment terms less than 30 days. In the absence of such a stated discount, payment will be made

approximately thirty (30) days after receipt of materials and invoice.

12. Payment for a partial shipment will be made upon receipt of the invoice for the items delivered.

Rev: 4/9/25

13. The following three (3) forms are included herein and form a part of this bid proposal: 1. Bid

Proposal Certifications (Non-Collusion Bidding Certification and Conflict of Interest Certification).

2. Exceptions or Limitations/Acknowledgement of Terms and Conditions. 3. Iran Divestment Act

Certificate of Compliance. Failure to fully execute these three (3) statements will constitute grounds

for rejection of a bid submission.

14. Each Proposal is to be made on the attached Excel Bid Forms. The format of the bid forms may

not be altered.

Accepting Sealed OR Electronic Bid Submissions:

15. SEALED BIDS must be received via mail, postal or shipping carrier at: CiTi, 179 County Route 64,

Mexico, NY 13114 until, but not later than 2:00 p.m. May 16, 2025. Sealed bid envelopes can also

be hand-delivered to CiTi’s Receiving Department (Green Steel Building across the road from main

CiTi Campus in Mexico). CiTi’s Receiving Department is open Monday – Friday 7:00 a.m. to 3:00

p.m.

16. ELECTRONIC BIDS must be submitted via BidNet Direct no later than 2:00 p.m. May 16, 2025.

This is the ONLY manner in which electronic submissions will be accepted.

17. Emailed or faxed bid responses are not acceptable.

18. CiTi reserves the right to reject any or all bids and to re-advertise.

19. CiTi reserves the right to waive any informalities on bids received and to accept reasonable

substitutes for specified items as long as such substitutions in no way affect the performance of the

item for which the bid has been requested. It is the responsibility of the bidder to notify CiTi when

such substitutions are offered.

20. All bids are to be on the basis of delivery prepaid to destination.

21. Notice of Award shall be made to the successful bidder within sixty (60) days from the date of the

bid opening.

22. Each item on the Bid containing a Chemical Substance must be accompanied by a MATERIAL

SAFETY DATA SHEET when delivered to each School District. Failure to include these requisite

data sheets will prohibit the processing of payment.

23. The words "Or Equivalent" shall be considered as added to each specification, unless otherwise

specified.

24. Express Mailings: All express envelopes must be clearly marked with the words “Sealed Bids

Enclosed” on the front of the outside envelope. This is important in assuring that the bid is

delivered properly. The sealed bid envelope must be included in the express envelope.

25. Failure to adhere to these instructions will constitute grounds for rejection of the bid.

Rev: 4/9/25

COOPERATIVE FOOD/MEAT/BEVERAGES BID

BID NUMBER B26-FMB01

SPECIAL CONDITIONS

1. The CiTi Receiving Department (located at 179 County Route 64, Mexico) will receive sealed bid

submissions for Food/Meat/Beverages until 2:00 p.m. May 16, 2025. BidNet Direct will accept

electronic bid submissions for Food/Meat/Beverages until 2:00 p.m. May 16, 2025.

In the event that the CiTi Business Office is closed due to unforeseen circumstances, the bid

deadline will be extended to the next business day when CiTi is open for business. The time of day

will remain 2:00 p.m.

2. A public bid opening will take place on May 16, 2025, at 2:00 p.m.

3. All public bid openings hosted by CiTi are made available virtually via the Zoom platform. Bidders and

members of the public can join the live bid opening virtually by sending an email request in advance of

the opening date and time to: CooperativeBids@CiTiboces.org. Bidders and members of the public who

wish to join the bid opening in-person must follow all visitor policy guidelines when present on CiTi

property.

4. For Sealed Bid Submissions: Bidders must supply signed hard copies of their completed bids in a

sealed envelope marked with the name of the bidder and the bid number on the front of the envelope to

the address listed in the manner specified within the Bid Documents. CiTi also strongly encourages the

submission of the bid pricing (in excel format) on either a CD or flash drive along with the signed

hard copies of all the required bid documents. Please refer to the “Instructions for the Submission

of the Vendor Response Sheet” for information on how to properly fill out the forms.

5. The CD or Flash Drive must be clearly labeled with the name of the bid, the bid number, and the

bidder’s name. Bid CDs or Travel Drives that are not clearly labeled may be rejected.

6. For Electronic Bid Submissions: Bidders must supply a signed photocopy of the bid forms and a

completed vendor response sheet (in excel format) via BidNet Direct. Please refer to the “Instructions

for the Submission of the Vendor Response Sheet” for information on how to properly fill out the

forms.

7. This will be awarded in a line by line, subcategory or aggregate manner. Award will be based on

the final comparison of all bids, awarded based on lowest, responsive, responsible bidder. The

CiTi Board determination for award will best promote the public interest and serve in the best

interest of the participants.

CiTi reserves the right to reject all or part of any bid submitted and may, if in the best interest of

CiTi, change the award basis. Bids will be considered only from bidders whose financial

resources, technical ability, and experience are commensurate with the services to be performed.

8. Out of Stock Items – After receipt of an order, the vendor agrees to call the district within three

working hours, concerning any out-of-stock items. Substitutions for out-of-stock items may not be

made without advance approval by the district. If a district is forced to purchase out of stock items or

items not meeting specifications from another vendor, the difference must be paid by the original

vendor. Districts will notify the Vendor before using this “buy against” clause.

Rev: 4/9/25

9. Damaged Products – During the scheduled delivery times, the vendor agrees to remove all damaged

cases that are visible and all products that are found damaged upon opening, or products that do not

meet specifications.

Goods not removed by the vendor, as stated, will be regarded as abandoned and the district shall have

the right to dispose of them as its own property. This condition addresses the following concerns:

a) Damaged cases discovered during & after delivery.

b) Products that do not meet specifications.

c) Storage of such items.

d) Ownership of such items.

In any of the situations mentioned, the vendor is required to pick up damaged goods at the time of

delivery and immediately issue credit. Additionally, if the discrepancies are not noted until after

receipt of the goods, the vendor agrees to pick up the item on the next delivery. In either event, if the

vendor does not adhere to these terms, the district gains title to the property and needs only to maintain

a record of the delivery date and the can codes to be entitled to credit.

10. Can cutting – Bidder agrees to supply, upon request, representative samples of the items bid prior to

the award of the contract.

11. Complaints – Both the district and the vendor will submit all complaints in writing to the

appropriate party(s) within four (4) days of occurrence. The CiTi Cooperative Bidding Office

will maintain a file of all complaints that are submitted from both the district and the vendor.

12. Prices - The bidder shall insert the price per stated unit, bidder’s code number, and brand name, which

they propose to furnish and deliver. For each item bid, the bid price will be reflected on the invoice.

Prices must be maintained and held firm for the duration of the contract period, with the

exception of cheese. Cheese prices must be held for the 1st month of the contract; however, a price

escalation may be allowed for the 2nd month providing the vendor shows proof that his/her cost from

the manufacturer has increased. The total amount of the increase to the districts cannot exceed the cost

of the increase to the vendor. Notification and proof of increase must be given to the districts and CiTi

BOCES at CooperativeBids@CitiBOCES.org with a minimum of 2 weeks prior to the increase.

13. In all specifications that state “ONLY”, that brand will be the only product acceptable. If the bidder

would like to bid on items other than those specified, that product must be pre-approved by the districts

and added to the bid descriptions. If another brand is bid that item will be considered as a no bid item.

All products marked as “special order” will be considered as a no bid item.

14. Savings Clause – The successful bidder shall not be held responsible for any losses resulting if the

fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, floods, acts of God, or for any other acts not within the control of the successful bidder

and which by the exercise of reasonable diligence he is unable to prevent.

15. Quantities are estimated. Actual orders may be affected by occurrences such as government

subsidies or excessive “snow days”. School districts will notify vendors as soon as possible when

actual quantities change.

16. Minimum Delivery – The bidder shall place on the bid document your minimum order, or drop

charge, amount. The policy must be outlined in a proposal that is reasonable and attempt to meet the

needs of the cooperating districts and address the cost containment concerns of the bidder. Sound

judgment must be used in developing this policy. CiTi reserves the right to discuss and offer

suggestions to modify this policy. The bidder is expected to be flexible in offering this policy and

CiTi also expects being able to reach consensus on this policy. Weight will be given to this policy

in making the final vendor selection regarding this bid proposal.

Rev: 4/9/25

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title	Bid Response Date	Bid Contract Period	Bid Packet	Addendum
B26-FMB01 Food and Meat	Friday, May 16, 2025 at 2:00 p.m.	8/1/2025-1/31/2026	B26-FMB01 Bid Packet B26-FMB01 Vendor Response Sheet

B26-FMB01 Food and Meat

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also