B24-FD-PW-103005-500404 - DESIGN SERVICES FOR FIRE STATION 7

Agency:	City of Lake Havasu City
State:	Arizona
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541310 - Architectural Services 541330 - Engineering Services
Posted Date:	Jan 11, 2024
Due Date:	Feb 7, 2024
Solicitation No:	B24-FD-PW-103005-500404
Bid Source:	Please Login to View Page
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Lake Havasu City, Arizona

PUBLIC SAFETY – FIRE DEPARTMENT

REQUEST FOR STATEMENTS OF QUALIFICATIONS

RFSQ B24-FD-PW-500404

DESIGN SERVICES FOR FIRE STATION 7

Site Location

3846 SLOOP DRIVE

RFQS PROPOSAL CONFERENCE

JANUARY 25, 2024

10:00 a.m. / Arizona Time

DEADLINE FOR QUESTIONS

JANUARY 29, 2024

3:00 p.m. / Arizona Time

STATEMENT OF QUALIFICATIONS DUE DATE: FEBRUARY 7, 2024

No Later Than 3:00 p.m., Arizona Time

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REQUEST FOR STATEMENTS OF QUALIFICATIONS (RFSQ)

DESIGN SERVICES FOR FIRE STATION 7

RFSQ B24-FD-PW-500404

CIP PROJECT #103005

LAKE HAVASU CITY, ARIZONA

RFSQ DUE DATE: February 7, 2024, at 3 p.m., Arizona Time

Lake Havasu City is interested in receiving Statements of Qualifications (SOQs) from

qualified design firms to provide design services as the Design Firm for the Fire Station 7

project.

Statements of Qualifications submitted must address, at a minimum, all issues brought

forth in this Request for Statements of Qualifications (RFSQ).

SECTION I - PROJECT DESCRIPTION

1. Lake Havasu City desires the design of Station 7, a new fire station of approximately

12,000 square feet. The structure is intended to provide services for fire and EMS

operations, which at a minimum shall include, but not be limited to:

• Housing a minimum of 6 firefighters, with appropriate living accommodations and

support spaces

• Housing a minimum of 6 firefighting/medical apparatus

• Storage of firefighting equipment and gear

• Facilitating required fire support mechanical operations for equipment cleaning and

drying

• Incorporating energy efficient utilities

• Accommodate physical fitness activities for the firefighters

SECTION II - SCOPE OF WORK

1. The selected design team, in coordination with the city, will guide the design of the new

fire station. The project will include a standard fire station of approximately 12,000 square

feet of building area, apparatus bays, typical onsite parking, drainage, lighting,

landscaping, including signage and improvements to the street frontage at both

McCulloch Blvd. and Sloop Dr.

2. A conceptual site plan (provided with and without surrounding streets) is found in

Exhibit A. This is conceptual only and the selected Firm is not obligated to use it. The

conceptual fire station includes 6 bays at about 5,895 sq ft, approximately 4,580 sq. ft. of

dorms, kitchen, restrooms, office space, fitness room, decontamination, storage, and fire

support areas. Communications and IT infrastructure should also be included. Concrete

aprons and parking are proposed, as depicted in the conceptual site plan. Typical

landscaping and a flagpole are to be included.

3. The fire station is considered an “essential services facility” and will include electrical

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power generator support for the entire building and site.

4. The selected design team will be required to integrate sustainable strategies and

features into the design to minimize the energy consumption of the fire station; conserve

resources; minimize adverse effects to the environment, and improve occupant

productivity, health, and safety.

1. Preconstruction Services (Phase 1):

• Schedule Development

• Design Development

• Assist negotiating Preconstruction Fees and Guaranteed Maximum Price (GMP)

Proposal for the subsequent CMAR contract

2. Design Completion & Construction Services (Phase 2):

• Design to 100%

• Construction Supervision

• Progress Schedule Reporting

• Punch Lists (Architectural, Structural, Mechanical/Electrical/Plumbing, Technology)

• Project Closeout

SECTION III – PROJECT GOALS

1. Goal #1: Efficient and Effective Design. The design firm will provide designs that

maximize the square footage available to meet the needs of the Lake Havasu City Fire

Department so the station can effectively serve the community. Designs will:

a. Include the functions and amenities in an efficient workspace including office spaces

within the limited footprint of the building and incorporate as many additional amenities

as the budget allows.

b. Provide comfortable spaces for staff that provide both the livable benefits while also

providing for health benefits, such as exercise facilities, and incorporate best practices

from the “Healthy In/Healthy Out” based on industry standards.

c. Create functional and comfortable public spaces and buildings. The Design shall fit into

and enhance the surrounding community areas.

d. Allow for easy long- and short-term maintenance and upkeep

2. Goal #2: Maximize Efficiency of Phasing Plan and Schedule. The design firm will

develop design and construction phasing plan and schedule that will:

a. Maximize the efficiencies of designing and constructing similar stations through the use

of repetitive design submissions, equipment submittals, and maintenance and operations

requirements developed on prior fire station projects completed by the team.

b. Create a reliable schedule that achieves completion of the project as soon as

practicable.

3. Goal #3: Efficient Pricing. The design firm will aid in providing transparent pricing that

takes advantage of the efficiency of progressive design/build, including the following:

a. Create efficiencies through the standardization of design elements, such as equipment

and systems,

b. Fast track design and construction to maximize the City’s budget and minimize the

schedule; and

c. Utilize materials and equipment that are easily maintained from reliable suppliers with

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excellent warranty services.

4. Goal #4: High Functioning Team. The design firm will develop and promote a high

functioning, collaborative relationship with itself, the City, the contracted CMAR, and the

stakeholders to achieve design excellence within the City’s budget and schedule and

demonstrating exemplary design and project management.

5. Goal #5: Design for Safety. The design firm will create designs that enhance the

safety of the project in both construction and in the operation of the facility. The design

and construction process will reduce re-work and interference with operations with a goal

of no recordable incidents.

SECTION IV - STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

The design firm will be selected through a qualifications-based selection process. Firms

interested in providing design services must submit a Statement of Qualifications

(SOQ). Each SOQ will be evaluated according to the following criteria:

A. Project Understanding and Approach (35 points)

Discuss your team’s approach to providing the services in Phase I - Project

Description and Scope of Work. The team’s understanding of the goals and objectives

for the project and proposed methodology for meeting those goals and objectives.

a. Provide a comprehensive narrative statement illustrating a clear and concise

understanding of the requirements of the project

b. Identify your team’s familiarity with Lake Havasu City procedural requirements

and/or local issues pertinent to this project, which enhances your qualifications to

successfully perform Design services for this project and why your firm should be

selected

c. Describe your team’s project management approach and team organization during

design and construction phase services. Describe the system used for planning,

scheduling and estimating.

d. Discuss the major issues your team has identified on this project and how you

intend to address those issues.

B. Experience of Key Personnel and SubConsultants (25 points)

Discuss the experience and qualifications of your selected project team members for

projects of comparable character, size, budget and complexity. Describe your

approach to overall team formation and coordination of team members and provide

an organizational chart. Resumes, not to exceed two (2) pages in length per team

member should be included in the Appendix.

For each key person identified, list their length of time with the firm and at least two

(2) comparable projects in which they have played a primary role. If a project selected

for a key person is the same as one selected for the firm, provide just the project name

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and the role of the key person. For other projects provide the following:

a. Description of project

b. Role of the person

c. Project Owner (include reference contact information).

C. Experience of the Firm (25 points)

Discuss the firm's experience and qualifications by demonstrating a history of

successful design of facilities for at least five (5) facilities, of municipalities or other

agencies, similar to provided scope, including size, budget and complexity.

Provide the following information for each project:

a. Description of the project and Municipality or Agency.

b. Role of the firm

c. Team members and roles

d. Project owner (include reference contact information)

e. Provide at least three (3) general references.

D. Current Workload and The Ability of Project Team to Start Immediately (10

points)

1. List all projects awarded to your firm during the last 2 years. For each project,

provide the project description, schedule, and award date.

2. In view of the listed on-going projects, list the resources that are available to use

on this project.

E. Overall Evaluation of the Firm/Team and its Ability to Provide the Required

Services (5 points)

This is to be determined by the selection panel members. No submittal response is

required.

SECTION V - SUBMITTAL REQUIREMENTS

Firms interested in the above project should submit a Statement of Qualifications, which

includes a one-page cover letter plus a maximum length of 12 pages to address the

SOQ criteria (excluding resumes but including the organizational chart and

references). Resumes for each key team member shall be limited to a maximum length

of two pages and should be incorporated as an appendix to the SOQ. If submitting via

the e-Bid process follow the instructions below. If delivered or hand-carried submittals,

please provide one original plus six copies (total of 7), including an electronic

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B24-FD-PW-103005-500404 - DESIGN SERVICES FOR FIRE STATION 7

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