B041-24 Annual Supply of Water Wastewater Inventory

Agency:	Brownsville Public Utilities Board
State:	Texas
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems 221320 - Sewage Treatment Facilities 237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Apr 15, 2024
Due Date:	May 8, 2024
Solicitation No:	B041-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP Number:

B041-24

RFP Status:

Open

Start Date:

April 15, 2024

Close Date:

Wednesday May 8th, 2024 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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LEGAL NOTICE

AND

INVITATION TO BID

B041-24

The Brownsville Public Utilities Board (BPUB) will accept sealed bids for Annual Supply of

Water/Wastewater Inventory Materials, until 5:00 PM, May 8, 2024, in the BPUB Purchasing

Office, 1155 FM 511, Olmito, Texas. Bids received after this time will not be considered.

Bids will be publicly opened and read aloud on May 9, 2024 at 10:30 AM. Bidders can request a

copy of the bid tabulation by emailing riflores@brownsville-pub.com. Bidders can call (956) 214-

6020 on May 9, 2024 at 10:30 AM to listen to the bid opening.

Detailed specifications may be obtained at the following website https://www.brownsville-

pub.com/rfp_status/open/

The bid document shall be enclosed in a sealed envelope and shall be plainly marked on the

outside of the envelope and on any carrier’s envelope: "SEALED BID FOR ANNUAL

SUPPLY OF WATER/WASTEWATER INVENTORY MATERIALS (B041-24), MAY 8, 2024,

5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155 FM 511

Olmito, Texas 78575.

BPUB will not be responsible in the event that the U.S. Postal Service or any other courier system

fails to deliver the sealed bids to BPUB, Purchasing Office by the given deadline above. No bids

will be accepted via facsimile or electronic transmission.

BPUB reserves the right to reject any or all bids and to waive irregularities contained therein and

to accept any bid deemed most advantageous to BPUB.

BY: Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 - Phone

Please submit this page upon receipt.

Acknowledgement Form

B041-24 Annual Supply of Water/Wastewater Inventory Materials

For any clarifications, please contact Rick Flores at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6368 or (956) 983-6364 e-mail: riflores@brownsville-

pub.com

Please e-mail this page upon receipt of the bid legal notice. If you only received the legal notice

and you want the bid package mailed, please provide a method of shipment with account number

in the space designated below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) Yes, I will be able to send a bid; please mail the bid package using the carrier &

account number listed below:

Carrier:

Account:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and

return this form via email to: riflores@brownsville-pub.com. This will ensure you

remain active on our vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

Fax:

E-mail: _________________________________________________________________

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions and technical specifications should be directed to:

Rick Flores, Buyer

(956) 983-6368

or Diane Solitaire, Purchasing & Materials Manager

(956) 983-6366

• Tentative Time line

1. April 15, 2024 to May 8, 2024 - Vendors work on bid.

2. May 8, 2024 before 5:00 PM - Vendor must submit bid document sealed in an envelope

to:

Diane Solitaire, Purchasing

1155 FM 511

Olmito, Texas 78575

Bid B041-24 Annual Supply of Water/Wastewater Inventory Materials

Due May 8, 2024 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. BPUB will not be held responsible for missing, lost or late mail. BPUB will

not accept facsimile or electronic transmission of sealed bids.

3. April 30, 2024 - Last day to submit questions

4. May 9, 2024 - Open bids at 10:30 AM

5. May 9, 2024 – May 20, 2024 - Evaluate bids

6. May 22, 2024 – Provide Final Recommendation

7. June 10, 2024 - Send to Utilities Board for approval

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive- it

is intended to indicate type and quality desired. Brands of like nature and quality will be

considered. All Brass items must be made in the USA, no exceptions. BPUB will accept

brass products manufactured only from Mueller, Ford or James Jones.

If bidding on other than referenced specifications, please provide complete descriptive

information of said article.

Please note on the following: 24” & 32” Manhole Ring w/Cover and Gasket Seal must be

PAMREX Brand “ONLY”. Leak, Collar, Tap, Repair Clamps, and Transition Couplings

must be Smith-Blair Brand “ONLY”.

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Price shall remain in effect for a period of one (1) year from issuance

of purchase order.

All fields (UNIT PRICE, TOTAL PRICE, & EST. DELIVERY IN DAY, MANUFACTURER,

PART #) in the specification pages must be filled. The data must be complete to identify the

bidding brand.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to BPUB upon request to make adjustments and/or assist with coordination of all

transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Stock availability

3. Reputation of brand names offered

4. Reputation of the bidder

5. Time and conditions of delivery

6. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

*NOTE: the listing above is in no particular order of importance; please use only as reference.

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to

BPUB.

• Vendor ACH (Direct Deposit) Services

BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor

must agree to receive payments via ACH (Direct Deposit).

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign

vendor, will be required of all vendors doing business with the BPUB. If a W9 or W8 form is

not made available to BPUB, the first payment will be subject to income tax withholding at a

rate of 28% or 30% depending on the U.S. status and the source of income as per IRS

Publication 1220. The W9 or W8 form must be included with bid response. Attached are

sample forms.

• Taxes

BPUB is exempt from Federal Excise Tax, State Tax and Local taxes. Do not include tax in the

bid. If it is determined that tax was included in the bid, it will not be included in the tabulation

or any awards. Tax exemption certificates will be furnished upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to

bind their firm to a contract.

• EEOC guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status or physically challenged condition.

• As needed basis

Quantities are estimated for an annual supply. BPUB has the right to increase or decrease

quantities as deemed necessary. Material will be received in releases upon request and be

billed as such. A release, must be ready for immediate shipment to BPUB.

• Contract and Purchase Order

The water/wastewater inventory materials shall be delivered FOB BPUB, 1155 FM 511,

Olmito, Texas 78575 or 1495 Robinhood Drive, Brownsville, TX 78521. A contract for the

water/wastewater inventory materials will be placed into effect by means of a purchase order

issued by BPUB after tabulation and final approval by the BPUB Board of Directors.

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