B492A FURNISH & DELIVER LUBRICANTS TO THE PVSC WAREHOUSE FOR A ONE (1) YEAR PERIOD

"Protecting Public Health and the Environment"
CONTRACT B492A
PASSAIC VALLEY SEWERAGE COMMISSION
600 WILSON AVENUE
NEWARK, NJ 07105
CONTRACT AND SPECIFICATIONS
TO
FURNISH & DELIVER LUBRICANTS TO THE PVSC WAREHOUSE FOR A ONE
(1) YEAR PERIOD

BID DOCUMENT SUBMISSION CHECKLIST
Contract B492A FURNISH & DELIVER LUBRICANTS TO THE PVSC WAREHOUSE FOR A ONE
(1) YEAR PERIOD
Item Contract Section Initial Each Item
Submitted with Bid
1. Invitation To Bid INV-1 to INV-3
2. Acknowledgment of Receipt of ACK-1
Changes to Bid Documents
3. Signature S-1
4. References R-1
5. Bid Bond or Certified Check * BB-1
6. Statement of Ownership * SO-1
7. AAC-1
Affirmative Action
Compliance*
8. Instructions To Bidders IB-1
9. Proposal P-1 TO P-3
10. Bid Item List VBL 1-5
11. Bidders Exception List BE-1
12. Contract Agreement CA-1 To CA-2
13. NJ Business Registration * BR-1
14. General Conditions GC-1 To GC-5
15. Supplemental Conditions SC-1 To SC-5
16. Disclosure of Investment DISC-IR
Activities in Iran
17. Certification Of Non- DISC-RU
Involvement in Prohibited
Activities In Russia Or Belarus
18. Specifications Spec-1To- 77
*Failure to submit these documents is a mandatory cause for the bid to be rejected. (N.J.S.A. 40A:11-23-2)
SIGNATURE: The undersigned hereby acknowledges and has submitted the above listed requirements. This sheet must be submitted with the bid documents.
Name of Bidder:
(Company Name)
By Authorized Representative:
Signature:
Print Name and Title:
Date:

CONTRACT B492A INV-1
INVITATION TO BID
Notice is hereby given that Passaic Valley Sewerage Commission will receive sealed bids until
10:00 o'clock in the morning on May 19, 2026, in the PVSC Purchasing Department,
Administration Building. At that time and place, the sealed proposals will be publicly opened,
announced and recorded via the Zoom Conferencing Application at
https://pvsc.zoom.us/j/2496333971. Bidders can also dial into the bid opening by phone at
(1+646 876 9923), access code (249 633 3971).
Proposals shall be enclosed in opaque sealed envelopes, addressed to the Passaic Valley
Sewerage Commission, 600 Wilson Avenue, Newark, New Jersey 07105, with the name and
address of the bidder plainly marked upon the outside thereof. (If forwarded by mail, the
sealed envelope containing the proposal, marked as directed above must be enclosed in
another envelope addressed as specified in the Proposal, preferably by registered mail.) (If
forwarded by express carrier or other delivery service, please be advised that access to the
PVSC is restricted to the following address: 699 Avenue P, Newark New Jersey 07105).
The outside envelope containing bids must clearly identify the bid number, contract name
and bid opening date. Failure to follow this procedure is grounds for rejection.
Security Notice: All contractors, subcontractors, contractor employees and/or
representatives entering the plant must have and must present to PVSC Security,
government issued identification such as a valid Picture Driver's License or Passport. This
applies to bid openings, pre-bid conferences and all on-premises contract work.
All bids must be made upon the blank form of proposal annexed hereto. All blank spaces must
be filled in black ink, in both words and figures, with the amounts for which the proposal is
made. The proposal must be signed by the bidder who shall include his business address.
It is the purpose of Passaic Valley Sewerage Commission not to award the contract to any bidder
who does not furnish evidence satisfactory to them that he is responsible and that he has
sufficient financial resources, ability, experience and plant to enable him to prosecute the work
successfully, and to fulfill all requirements of the contract.
Each bid must be accompanied by a certified check, or by a bid bond in an amount not less than
$500.00 enclosed in a sealed envelope, with the bid. Certified checks shall be drawn upon a
National Bank or a Trust Company doing business in the State of New Jersey, and shall be
payable to the order to of the Passaic Valley Sewerage Commission. Bid bonds shall be
prepared on the form of Bid Bond attached hereto, and shall be duly executed by the bidder as
principal and having as surety thereon, sureties or a surety company shall be licensed to do
business in the State of New Jersey, and listed in the current Federal Register, Department of the
Treasury Circular 570, "Surety Companies Acceptable on Federal Bonds.

CONTRACT B492A INV-2
Certified checks will be returned to all except the three (3) lowest formal bidders within ten (10)
days after the formal opening of bids (Sundays and Holidays Excepted, and the remaining
checks will be returned to the unsuccessful bidders within three (3) days after the Commission
and the accepted bidder have executed the contract, or if no contract has been so executed, within
60 days after the date of the opening of bids, upon demand of the bidder at any time thereafter, as
long as he has not been notified of the acceptance of his bid.
All bidders on this contract are required to complete a "Statement of Ownership of all Owners of
10% or more of the Stock of the Corporation" found in the contract documents.
All bidders on this contract are required to hold or obtain a "New Jersey Business
Registration Certificate" as required by N.J.S.A. 52:32-44. Information on New Jersey
Business Registration
Investment Activities in Iran, Russia or Belarus
In accordance with N.J.S.A. 52:32-58 et seq., Bidder shall certify and submit with their bid
forms of Certification promulgated by State of New Jersey Division of Purchase and Property
entitled "Certification of Non-Involvement in Prohibited Activities in Iran Form" and
"Certification of Non-Involvement In Prohibited Activities In Russia Or Belarus". The
forms of Certification and appropriate list dated January 28, 2013 can be found in this contract
document and at:
https://www.nj.gov/treasury/purchase/forms/DisclosureofInvestmentActivitiesinIran.pdf and
Russia Act Notice 1.10.2024.pdf (nj.gov)
It is the responsibility of Bidder to ensure that the most up to date list issued by the
Division of Purchase and Property is attached to the Certification submitted with this Bid.
The bidder to whom the contract is awarded will be required to provide the necessary documents
as required by Public Law 1975, Chapter. 127, NJAC 17:27 Affirmative Action Compliance.
The bidder to whom the contract is awarded will be required to execute the contract within ten
(10) days (not including Sunday) from the date of the mailing of a notice from Passaic Valley
Sewerage Commission to the bidder, according to the address given by him, that the contract is
ready for signature; and in case of his failure or neglect so to do, Passaic Valley Sewerage
Commission may, at their option, determine that the bidder has abandoned the contract; and
thereupon the proposal and acceptance shall be null and void, the bid security accompanying the
proposal shall be forfeited to the Passaic Valley Sewerage Commission, and the bidder shall
additionally be liable for all damages to the Commission occasioned by such default.
The sureties or surety company must be satisfactory to the Passaic Valley Sewerage
Commission.
Passaic Valley Sewerage Commission reserves the right to reject any and all bids, or to accept
any bid should they deem it to be for their interest so to do. Passaic Valley Sewerage
Commission also reserves the right to waive any informality in any bid should they deem it to be
for their interest so to do.

CONTRACT B492A INV-3
If the contractor elects to provide the specified bid security in lieu of a performance bond, the bid
security shall become a bond for the successful bidder and will be returned to him upon
completion of the contract.
Questions and request for proposals shall be directed to the Passaic Valley Sewerage
Commission Purchasing Department, telephone number (973) 817-5705
PASSAIC VALLEY SEWERAGE COMMISSION
600 Wilson Avenue, Newark, N.J. 07105

CONTRACT B492A ACK-1
PASSAIC VALLEY SEWERAGE COMMISSION
ACKNOWLEDGMENT OF RECEIPT OF CHANGES TO BID DOCUMENTS FORM
CONTRACT B492A
FURNISH & DELIVER LUBRICANTS TO THE PVSC WAREHOUSE FOR A ONE
(1) YEAR PERIOD
Pursuant to N.J.S.A. 40A:11-23.1a, the undersigned bidder hereby acknowledges
receipt of the following notices, revisions, or addenda to the bid advertisement
specifications or bid documents. By indicating date of receipt, bidder acknowledges the
submitted bid takes into account the provisions of the notice, revision or addendum.
Note that the PVSC's record of notice to bidders shall take precedence and that failure
to include provisions of changes in a bid proposal may be subject for rejection of the
bid. If there were no revisions or addenda write NONE on the top line, sign the
acknowledgment below and submit with the bid documents.
How Received
Local Unit Reference Number
(mail, fax, Date Received
or Title of Addendum/Revision
pick-up, etc.)
Acknowledgment by Bidder:
Name of Bidder:
(Company Name)
By Authorized Representative:
Signature:
Print Name and Title:
Date:

CONTRACT B492A S-1
CONTRACT B492A
PASSAIC VALLEY SEWERAGE COMMISSION
PROPOSAL TO
Furnish & Deliver Lubricants to the PVSC Warehouse for a
One (1) Year Period
To: PASSAIC VALLEY SEWERAGE COMMISSION
The undersigned, as bidder, declares that the only persons or parties interested in this proposal as
principals are named under the bid signatures, that the proposal is made without collusion with
any other person, firm or corporation; that he has carefully examined the annexed proposed form
of contract and bond and the drawings therein referred to; and that he proposes and agrees, if this
proposal is accepted, to contract with the Passaic Valley Sewerage Commission, in the form of
the copy of the Contract deposited in the office; of the Passaic Valley Sewerage Commission, to
perform all the work described in the contract specifications in the manner and time therein
prescribed, and according to the requirements of the Engineer as therein set forth, and that he
will take in full payment therefore the following sums, exclusive of all taxes, to wit:
If this proposal shall be accepted by the Passaic Valley Sewerage Commission, and the
undersigned shall fail to contract as aforesaid, within ten (10) days (not including Sunday) from
the date of the mailing of a notice from the Passaic Valley Sewerage Commission to him,
according to the address herewith given, that the contract is ready for signature, then the Passaic
Valley Sewerage Commission may at their option determine that the bidder has abandoned the
contract and thereupon the proposal and acceptance shall be null and void, and the certified
check and the proceeds thereof for $ 500.00 dollars accompanying this proposal shall become
the property of the Passaic Valley Sewerage Commission and additionally the bidder shall be
liable to said Commission for any and all damages accruing to said Commission by reason of
said failure to default; otherwise the accompanying check shall be returned to the undersigned.
Signature of bidder with residence and business address.
Business _____________________ Residence________________________________
______________________ ________________________________
_______________________ _______________________________
Dated: ____________ Dated: ____________

CONTRACT B492A R-1
If the bidder can give the names and addresses of the proposed sureties or surety
company that will sign the bond, he is requested to do so below. The names will not be made
public.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The bidder is requested to state below what work of a character similar to that included
in the proposed contract he has done, and give references that will enable the Passaic Valley
Sewerage Commission to judge of his experience, skill and business standing.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

CONTRACT B492A BB-1
BID BOND
KNOW ALL MEN BY THESE PRESENTS That we, the undersigned_________________as
Principal;and____________________ Surety, are hereby held and firmly bound unto the Passaic Valley
Sewerage Commission in the penal sum of $ 1000.00 for the payment of which, well and truly to be
made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors
and assigns.
Signed this__________day of _______________
The condition of the above obligation is such that whereas the Principal has submitted to the Passaic Valley
Sewerage Commission a certain Bid, attached hereto, and hereby made a part hereof, to enter into a contract in
writing, to
FURNISH & DELIVER VARIOUS FILTERS TO THE PVSC WAREHOUSE FOR A ONE (1) YEAR
PERIOD
NOW THEREFORE,
A) If said Bid shall be rejected, or, in the alternate,
B) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form of
Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a
bond for his faithful performance of said Contract, and shall in all other respects perform the
agreement created by the acceptance of said Bid.
Then, this obligation shall be void, otherwise the same shall remain in force, and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event,
exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its
bond shall be in no way impaired or affected by any extension of the time within which the Principal may
accept such Bid; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have set their hands and seals, and such of them
as are corporations having caused their corporate seals to be hereto affixed and these presents to be signed
by their proper officers, the day and year first set forth above.
Principal: __________________ Surety: __________________
By: __________________ By: __________________
Authorized Signature Authorized Signature
__________________ __________________
Print Name Print Name
Title: __________________ Title: __________________
Seal: __________________ Seal: __________________

CONTRACT B492A SO-1
STATEMENT OF OWNERSHIP
(OWNERSHIP DISCLOSURE CERTIFICATION)
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This Statement Shall Be Included with
All Bid and Proposal Submissions
Name of Business:______________________________________________________
Address of Business:____________________________________________________
Name of person completing this form:______________________________________
N.J.S.A. 52:25-24.2:
"No corporation, partnership, or limited liability company shall be awarded any contract
nor shall any agreement be entered into for the performance of any work or the
furnishing of any materials or supplies, unless prior to the receipt of the bid or proposal,
or accompanying the bid or proposal of said corporation, said partnership, or said limited
liability company there is submitted a statement setting forth the names and addresses
of all stockholders in the corporation who own 10 percent or more of its stock, of any
class, or of all individual partners in the partnership who own a 10 percent or greater
interest therein, or of all members in the limited liability company who own a 10 percent
or greater interest therein, as the case may be.
If one or more such stockholder or partner or member is itself a corporation or
partnership or limited liability company, the stockholders holding 10 percent or more of
that corporation's stock, or the individual partners owning 10 percent or greater interest
in that partnership, or the members owning 10 percent or greater interest in that limited
liability company, as the case may be, shall also be listed. The disclosure shall be
continued until names and addresses of every noncorporate stockholder, and individual
partner, and member, exceeding the 10 percent ownership criteria established in this
act, has been listed.
To comply with this section, a bidder with any direct or indirect parent entity which is
publicly traded may submit the name and address of each publicly traded entity and the
name and address of each person that holds a 10 percent or greater beneficial interest
in the publicly traded entity as of the last annual filing with the federal Securities and
Exchange Commission or the foreign equivalent, and, if there is any person that holds a
10 percent or greater beneficial interest, also shall submit links to the websites
containing the last annual filings with the federal Securities and Exchange Commission
or the foreign equivalent and the relevant page numbers of the filings that contain the
information on each person that holds a 10 percent or greater beneficial interest."
The Attorney General has advised that the provisions of N.J.S.A. 52:25-24.2, which refer to
corporations and partnerships apply to limited partnerships, limited liability partnerships, and
Subchapter S corporations.