Avigilon Security Cameras

Agency:	Lexington County School District One
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 561621 - Security Systems Services (except Locksmiths)
Posted Date:	Apr 10, 2024
Due Date:	Apr 24, 2024
Solicitation No:	BT2024.5
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Lexington County School

District One

Solicitation Number: BT2024.5

Date Issued: 04/10/2024

Procurement Officer: Melissa Saul

INVITATION FOR BIDS

Phone: (803) 821-1181

E-Mail Address: msaul@lexington1.net

DESCRIPTION: Furnish, Deliver, and Install Avigilon Security Cameras

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation

Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESSES BELOW:

PHYSICAL/MAILING ADDRESS:

Lexington School District One

Attn: Procurement Services

100 Tarrar Springs Road

Lexington, South Carolina 29072

SUBMIT OFFER BY (Opening Date/Time) 4/24/2024, 3:00 PM ET (See "Deadline For Submission Of Offer"

provision)

QUESTIONS MUST BE RECEIVED BY: 4/17/2024, 4:30 PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Original

CONFERENCE TYPE: N/A

DATE & TIME: N/A

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

AWARD &

Award will be posted at the Physical Address above on 04/29/2024. The award, notice of this

AMENDMENTS solicitation, any amendments, and any related notices will be posted at the following web address:

https://www.lexington1.net/Page/4030.

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be

bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar

days after the Opening Date. (See "Signing Your Offer" provisions.)

NAME OF OFFEROR:

OFFEROR'S TYPE OF ENTITY:

(Check one)

(full legal name of business submitting the offer)

AUTHORIZED SIGNATURE:

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE:

(business title of person signing above)

PRINTED NAME:

DATE SIGNED:

(printed name of person signing above)

Email Address:

____ Sole Proprietorship

____ Partnership

____ Corporate entity (not tax-exempt)

____ Tax exempt corporate entity

____ Government entity (federal, state, or local)

____ Other _________________________

(See “Signing your Offer” provision)

INSTRUCTIONS REGARDING OFFEROR’S NAME: Any award issued will be issued to, and the contract will be formed with, the entity identified as the

Offeror. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the

branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

TAXPAYER IDENTIFICATION NO.

(If you are a corporation, identify the state of incorporation.)

(See "Taxpayer Identification Number" provision)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and

principal place of business)

contract related notices should be sent.) (See "Notice" clause)

Area Code:

Number:

Extension: Facsimile:

E-Mail Address:

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be

(See "Payment" clause)

sent) (See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address

____Order Address same as Home Office Address

____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offeror acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to

Solicitation" Provision)

Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

No.

Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%) _____Calendar Days (%)

MINORITY PARTICIPATION

Please answer the following question:

Are you certified as a MOB/WOB (minority-owned business/woman-owned business) by the State of South

Carolina? ☐ Yes ☐ ☐No

If yes, provide certification number: ____________________________.

BT2024.3 Page 3 of 24

I. SCOPE OF SOLICITATION

OVERVIEW: Lexington County School District One is soliciting bids from qualified offerors to establish a Districtwide Term

Contract for Avigilon Camera equipment, supplies, installation and service calls as listed herein and in accordance with all

requirements stated herein.

ACQUIRE SERVICES & SUPPLIES / EQUIPMENT: The purpose of this solicitation is to acquire services and supplies or

equipment complying with the enclosed description and/or specifications and conditions.

MAXIMUM CONTRACT PERIOD -– ESTIMATED: May 9, 2024 through May 8, 2029. Dates provided are estimates only. Any

resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract – Effective Date /

Initial Contract Period".

The initial contract term is one year with four optional one-year renewals. The potential maximum contract period is five

years.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and

prospective Offerors should monitor the following web site for the issuance of Amendments:

https://www.lexington1.net/Page/4030. (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing

and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page

Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this

solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AWARD NOTIFICATION: Notice regarding an award or intent to award a contract will be posted at the location specified on the

Cover Page. The date and location of posting will be announced at opening. If the contract resulting from this Solicitation has a total

or potential value in excess of fifty thousand dollars but less than one hundred thousand dollars, notice of award of a contract will be

posted and such notice will be sent to all bidders responding to the solicitation. If the contract resulting from this Solicitation has a

total potential value of one hundred thousand dollars or greater, a notice of award will be posted and sent to all Offerors responding

to the Solicitation. Any award will not be effective until the calendar day (including weekends and holidays) immediately following

the seventh business day after such notice is given.

BID / PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a contract with

the District. Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued

to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only

one legal entity; “joint bids” are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must

notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in US

dollars, unless otherwise permitted by the Solicitation.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION:

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU

SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER

APPLICABLE LAWS.

(a) By submitting an offer, the Offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation,

communication, or agreement with any other Offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any other

BT2024.3 Page 4 of 24

Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated

solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit an offer for the

purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or proposal, and that

the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification; or

(2)(i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those principals have not

participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in this

subdivision (b)(2)(i), the term "principals" means the person(s) in the Offeror’s organization responsible for determining the prices

offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not

participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3)

of this certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a signed statement

setting forth in detail the circumstances of the disclosure.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:

(a)(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or

federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state,

or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of

embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen

property; and

(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of

the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any public

(Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary

management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary,

division, or business segment, and similar positions).

(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award, Offeror learns

that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation regarding

its inability to make the certification. The certification will be considered in connection with a review of the Offeror's responsibility.

Failure of the Offeror to furnish additional information as requested by the Procurement Officer may render the Offeror

non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good

faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to

exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when

making an award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition

to other remedies available to the District, the Procurement Officer may terminate the contract resulting from this solicitation for

default.

CODE OF LAWS AVAILABLE: The South Carolina Code of Laws is available at http://www.scstatehouse.gov/code/t11c035.php.

The District’s Procurement Code is available at

https://www.lexington1.net/cms/lib/SC50000473/Centricity/Domain/1592/Procurement_Code.pdf

COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink or typewritten.

Errors should be crossed out, corrections entered and initiated by the person signing the bid. Do not modify the solicitation

document itself including the bid schedule.

BT2024.3 Page 5 of 24

DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his designee has declared that

the time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated Procurement Office or the

District Office’s mail room which services that Procurement Office prior to the bid opening which is located at the physical address

on the first page of the solicitation.

DEFINITIONS: EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO

ALL PARTS OF THE SOLICITATION.

AMENDMENT – means a document issued to supplement the original solicitation document.

BOARD – means the Lexington School District One Board of Trustees.

BUYER – means the Procurement Officer.

CHANGE ORDER - means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,

quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract.

CONTRACT - See clause entitled “Contract Documents & Order of Precedence.”

CONTRACT MODIFICATION – means a written order signed by the Procurement Officer, directing the contractor to make

changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent of the contractor.

CONTRACTOR - means the Offeror receiving an award as a result of this solicitation.

COVER PAGE – means the top page of the original solicitation on which the solicitation is identified by number. Offerors are

cautioned that Amendments may modify information provided on the Cover Page.

DISTRICT – means Lexington County School District One.

OFFER – means the bid or proposal submitted in response to this solicitation. The terms “Bid” and “Proposal” are used

interchangeably with the term “Offer.”

OFFEROR – means the single legal entity submitting the offer. The term “Bidder” is used interchangeably

with the term “Offeror.” See bidding provisions entitled “Signing Your Offer” and “Bid/Proposal As Offer To Contract.”

PAGE TWO – means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER – means the person, or his successor, identified as such on the Cover Page.

SOLICITATION – means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR – means any person having a contract to perform work or render service to Contractor as a part of the

Contractor’s agreement arising from this solicitation.

WORK - means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to

fulfill the Contractor’s obligations under the Contract.

YOU and YOUR – means Offeror.

DRUG FREE WORKPLACE CERTIFICATION: By submitting an Offer, Offeror certifies that, if awarded a contract, Offeror will

comply with all applicable provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws,

as amended.

DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer

is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an

explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be

at the Offeror’s risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the

District’s attention.

ETHICS ACT: Ethics Certificate: By submitting an offer, the Offeror certifies that the Offeror has and will comply with, and has

not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The

following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705,

regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public

official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775,

prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks;

Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by

contractor to candidate who participated in awarding of contract. The state may rescind any contract and recover all amounts

expended as a result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the

evaluation or award of public contracts, including without limitation, change orders or task orders regarding a public contract,

contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150 to the procurement

officer at the same time the law requires the statement to be filed.

OMIT TAXES FROM PRICE: Do not include any sales or use taxes in Your price that the District may be required to pay.

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