Aviation Telephone System & Services

Solicitation
RFP
COVER SHEET
IDENTIFICATION
Number RFP 8100 JNH3000
Enterprise Telephony and Unified Communications System
Title
Replacement and Support Services
The City of Austin is seeking a premises-based telephony solution that will
provide additional capacity and enhance the capabilities of the existing
Summary
voice platforms currently in use at the Austin-Bergstrom International
Airport (AUS).
Type Request for Proposals (RFP)
Version (Addenda) 0
AUTHORIZED CONTRACT PERSONS
Julia Herrera, Procurement Specialist III; (512) 972- 6149;
Primary
julia.herrera@austintexas.gov
Julia Finn, Procurement Supervisor; (512) 974-2835;
Secondary
julia.finn@austintexas.gov
Austin Small Minority Business Resources; (512) 974-7600;
Subcontractor Questions
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Thursday, August 27, 2026
Date and Time
2:00 PM CT
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Thursday, August 27, 2026
Date and Time
3:00 PM CT
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time Five (5) business days prior to Offer Due date.
Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
(061720)
Revised 10/26/2023

CITY OF AUSTIN Solicitation Cover Sheet
PRE-OFFER
CONFERENCE:
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time Thursday, July 30, 2026, 9:00 AM CT
3011 Employee Ave., Austin, TX 78719; Conference Room #139
Microsoft Teams Meeting
Location
Meeting ID: 292 415 234 107 225
Passcode: jY7on7Kh
The pre-offer conference will be held in person, with a TEAMS option
available for those who prefer to attend virtually. Please note: Due to
security requirements at AUS, only one authorized representative from
each company may attend in person.
Notes
A site visit will take place immediately following the pre-offer conference.
Please send the name of the person attending in person to the authorized
contract persons listed in this Solicitation Cover Sheet by 12PM on
Wednesday, July 29.
PUBLISHED:
Date Monday, July 20, 2026
Available Online https://www.austintexas.gov/page/solicitations
Austin Financial Services-Central Procurement, 721 Barton Springs Road,
Available Hardcopy
Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date
Solicitation Packet - RFP 8100 JNH3000 Includes the following:
Solicitation Cover Sheet 3 July 20, 2026
Solicitation Instructions 14 July 20, 2026
Terms and Conditions 32 July 20, 2026
Scope of Work 45 July 20, 2026
Exhibit A - Current Configuration 1 July 20, 2026
Exhibit B-Testing, Commissioning, and Acceptance Criteria 5 July 20, 2026
Exhibit C - Austin Aviation NDA Form 3 July 20, 2026
Exhibit D - Airport VPN Request Form 2 July 20, 2026
Exhibit E - Milestone Payments 2 July 20, 2026
Attachment A - Personnel List-Complete and Return 1 July 20, 2026
(061720)
Revised 10/26/2023

CITY OF AUSTIN Solicitation Cover Sheet
Attachment B-Feature Compliance Matrix - Complete and Return 1 July 20, 2026
Attachment C-Pre Offer Conference Directions 2 July 20, 2026
Pricing Submittal - Complete and Return 1 July 20, 2026
Exceptions Form-Complete and Return 2 July 20, 2026
Offer and Certifications - Complete and Return 13 July 20, 2026
NIGP CODES
COMMODITY CODES:
Code Description
91579 Telecommunication Services
(061720)
Revised 10/26/2023