Aviation Fuel and Fueling Equipment for University

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028965
Email: payables@olemiss.edu Coll.Number 1266
Date 04/01/2026
Vendor Address
RequisitionNo. 10205079
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 04/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1of 3
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1266
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
NO LATER THAN 1:00 PM, THURSDAY, APRIL 23, 2026.
BIDS MAY BE SUBMITTED ELECTRONICALLY BY FOLLOWING
INSTRUCTIONS AT THIS LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids.
THIS IS OUR PREFERRED METHOD OF SUBMISSION.
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
Any questions regarding this Bid File should be directed to
Director of Procurement Services by email: bids@olemiss.edu
and be received no later than 3:00 pm CT, April 10, 2026. All
emails must
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028965
Email: payables@olemiss.edu Coll.Number 1266
Date 04/01/2026
Vendor Address
RequisitionNo. 10205079
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 04/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 3
Item Material/Description Quantity UM UnitPrice Amount
reference Bid File 1266 - Aviation Fuel and Fueling Equipment
for University-Oxford Airport in the subject line of the email.
Any responses deemed necessary by UM will be issued as an
addendum to this Bid File. Any unauthorized contact shall not be
used as a basis for responding to this Bid File and may result in the
disqualification of the proposer's submittal.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED. TO REGISTER AS A VENDOR
WITH UM, PLEASE VISIT https://olemiss.edu/procurement/vendors/
AND FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR BID DOCUMENTS.
PLEASE MAKE SURE ALL DOCUMENTS INCLUDE YOUR
CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.). ADDITIONALLY, BIDS FOR COMMODITIES SHOULD
INCLUDE SIGNED COMPANY DOCUMENTS WITH EXACT
DESCRIPTION AND COST OF WHAT IS BEING BID. PLEASE
LIST ALL ITEMS/SERVICES THAT WILL BE PROVIDED EVEN IF
THERE IS NO CHARGE FOR A PARTICULAR ITEM/SERVICE.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028965
Email: payables@olemiss.edu Coll.Number 1266
Date 04/01/2026
Vendor Address
RequisitionNo. 10205079
NAME: Buyer/Phone PurchasingDept./662-915-7448
STREET ADDRESS: Biddueon 04/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 3
Item Material/Description Quantity UM UnitPrice Amount
WEBSITE: https://olemiss.edu/procurement/.
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY.
0001 INVITATION FOR BID: AVIATION FUEL AND FUELING 1 each
EQUIPMENT FOR THE UNIVERSITY-OXFORD AIRPORT
BID FILE 1266
SEE THE ATTACHED SEVEN (7) PAGE DOCUMENT FOR
VENDOR AND PRODUCT SPECIFICATIONS AND BID
SUBMISSION SHEET.
PLEASE REVIEW, SIGN, AND SUBMIT THE ATTACHED
MANDATORY ADDENDUM TO CONTRACTS WITH YOUR BID
SUBMISSION.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Invitaon for Bids
Aviaon Fuel and Fueling Equipment
for the University-Oxford Airport
Bid File 1266
Issue Date
April 1, 2026
Bid Due Date
April 23, 2026
The University-Oxford Airport
1 Airport Road
Oxford, MS 38655
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Scope
The University-Oxford Airport (KUOX) is accepng sealed bids for Aviaon Fuel and Fueling
Equipment. The Term of the award will be for five years from the date of execuon. It is
the intent of this specificaon to describe the minimum requirements for supplying Aviaon
Fuel (bulk) Type 100LL and Jet A and related technical and support services to the University-
Oxford Airport, Oxford, MS 38655. Said fuel is being supplied to the University for sale as
retail fuel at the airport. All fuel products proposed in this RFP must conform to all
applicable federal, state and local polluon control regulaons. The terms "Airport",
"University-Oxford Airport", "The Airport at Ole Miss", and "The University of Mississippi"
are used interchangeably in this document.
UOX Overview
The University-Oxford Airport(UOX) is a public-use, general aviaon airport owned and operated
by the University of Mississippi. We have a staff of ten FTEs along with several part-me/seasonal
employees that support our operaon. The airport includes a 5600' runway and 32 privately-
owned hangars. We pride ourselves on providing a safe environment and a superior customer
service experience for our tenants and visitors.
UOX Stascs
Historical Fuel Sales
Product FY 23 FY 24 FY 25
100LL AvGas 32,875 41,756 45,262
Jet A 539,220 520,966 547,924
Fuel Farm
The fuel farm consists of:
One 10,000 gallon 100LL tank with pump
One 10,000 gallon Jet-A tank with pump
One 25,000 gallon Jet-A tank
MINIMUM REQUIREMENTS
To be considered for selecon as the Airport's Aviaon Fuel Provider, The BIDDER/SUPPLIER must
be able to support the following minimum requirements:
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* The Supplier must be a naonally recognized name brand and have been in the aviaon
fuel distribuon business for at least 10 years. Must be licensed and in good standing in
the state of Mississippi.
* The Supplier must currently provide or have successfully completed a 5-year term of 3
accounts of similar size and stature to the AIRPORT.
* The Supplier must be a refiner or marketer of both Jet A and Avgas and must meet the
Associated Society for Tesng and Materials (ASTM) and Federal Government standards
for both Jet A, Avgas 100LL.
* Supplier must be commited to supply the AIRPORT with its requirements for aviaon
fuels based on its historical gallons sold. Fuel purchases can and do vary. The amounts
listed previously is for reference purposes only and DOES NOT guarantee the volume of
actuals to be purchased.
* Supplier shall provide ordering and delivery capability 24 hours a day, 7 days a week.
Supplier shall be able to provide delivery within 72 hours of order being placed.
* Supplier shall provide transion plan on replacement of current refuelers upon
commencement date.
* The AIRPORT requests a full maintenance opon (excludes normal wear and tear), to
include all filters, filter changes, annual meter calibraon and support soware program
as it relates to the chassis.
Experience and References
Supplier must have a minimum of five (5) years' experience in providing aviaon fuel and related
services to similar sized airports. Suppliers are to provide a minimum of three (3) references
from currently serviced airports.
Product Specificaons
* Jet Fuel: Jet- A fuel received shall meet or exceed ASTM D-1655 specificaons, latest
revision.
* 100LL: Fuel received shall meet or exceed ASTM D-910 specificaons, latest revision and
shall be of the Aviaon Gasoline type, 100 Octane, Low Lead (Avgas 100LL).
* Fuel must be free from contaminants (water, sediment, etc.). Supplier must provide
Specificaons Sheets and Technical Informaon regarding products delivered upon
request.
* Deliveries will normally be at full transport amounts.
* All freight charges shall be a separate line item on each delivery invoice.
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* A weekly pricing noficaon will be provided to the Airport Manager. The weekly price
bid shall include all taxes. Invoices shall show the breakdown of all taxes included in the
price paid per gallon.
Equipment Specificaons
* Monthly Rental or Lease of Two 3,000 - 5,000 gallon Jet-A Refuelers, stainless steel
* Monthly Rental or Lease of One 1,000 gallon Avgas 100LL Refueler, stainless steel
* Refuelers must be model 2016 or newer
* The AIRPORT requires an addional Jet-A refueler of comparable size be provided for the
months of September through December for football season.
* All refuelers must meet ATA 103, NFPA 407, federal, state, and local regulaons as it
pertains to aircra refuelers.
* Provider shall provide inial training on newly supplied equipment
* Provide substute aviaon and jet refuelers to the Airport if needed, in case of
emergency.
* Back up camera and alarms
* TCS meters
* Roll printer installed in cab of truck
* Cloud connecon modem cable
* Fuel recirculaon/botom load connecon on back le side
* 300 GPM pumping system
* 3 reels to include 1 single point single wrap and 2 over wing reels (Jet-A trucks)
* Dash fan installed in truck cab
* 2-way radio connecon cable
* Rotang beacon
* Tank dome hatch must be able to lock.
Credit Card Processing
* Supplier shall accept state and federal government issued credit cards.
* Supplier shall accept and process aviaon cards including but not limited to AirCard,
AVCARD, and MulService.
* Supplier shall accept other general use credit cards such as, but not limited to, Visa,
MasterCard, Discover, and American Express. General use cards are defined as:
Recognized name brand cards carried by the general public and used for a variety of
purchases other than aviaon.
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* Supplier's credit card processing service shall provide for normal airport related charges
in addion to fuel and must be processed at the same fee charge rate as fuel purchases.
* Supplier must provide toll-free credit card authorizaon service.
* Supplier shall reimburse The University of Mississippi for credit transmitals by direct
deposit to the University's bank account of record within two days of receipt.
* The University of Mississippi reserves the right to ulize independent credit card
processing providers separate from this contract for purchases at any me if deemed to
be in the best interest of the Airport.
Delivery & Supply
* Supplier must be able to supply the Airport with its requirements for aviaon fuels for at
least five years.
* Supplier shall provide ordering capability 24 hours a day, 7 days a week.
* Deliveries may be made on normal Airport operang days between the hours of 8:00
a.m. and 5:00 p.m. The Airport is open daily (excluding various holidays) from 7:00 a.m.
to 7:00 p.m.
* Orders and deliveries will be made on an "as needed" basis. Proposer shall be able to
provide delivery within 72 hours or less of ordering.
* The preferred primary supply terminal is Memphis, TN. Supplier will indicate the primary
locaon of supply and describe its conngency plan in case of interrupted fuel delivery
from the primary delivery point. A minimum of one alternate supply locaon / plan must
be idenfied. SUBMITION
Pricing
The Supplier will be able to provide the AIRPORT pricing for both Jet A and Avgas based on the
following condions.
* Pricing must include a primary and secondary terminal
* Round all prices to the 5th decimal place.
* Weekly pricing must be sent to AIRPORT on the first business day of each week.
* Please describe your fuel ordering process.
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Bid Sheet
This Bid Sheet must be completed in order for your submission to qualify as acceptable. The
Airport is requesng that the proposed pricing below be guaranteed for five years from the date
of execuon of the agreement on behalf of The University of Mississippi. The Secondary Terminal
will be the best recommendaon from the Supplier.
____________________ Mississippi Distributor's Permit Number
Jet-A Price (based on Memphis Terminal + differenal for week of March 23, 2026)
__________ Base Jet-A Price w/addive, per gallon including freight and fuel surcharges
Jet-A Price (based on Secondary Terminal + differenal for week of March 23, 2026)
__________ Base Jet-A Price w/addive, per gallon including freight and fuel surcharges
100LL Price (based on Memphis Terminal + differenal for week of March 23, 2026)
__________ Base Jet-A Price w/addive, per gallon including freight and fuel surcharges
100LL Price (based on Secondary Terminal + differenal for week of March 23, 2026)
__________ Base Jet-A Price w/addive, per gallon including freight and fuel surcharges
Jet-A Refueling Equipment Price
__________ Truck 1 (3,000 - 5,000 gallon capacity)
__________ Truck 2 (3,000 - 5,000 gallon capacity)
__________ Truck 3 (SEASONAL) (3,000 - 5,000 gallon capacity)
100LL Refueling Equipment Price
__________ Truck 1 (1,000 gallon capacity)
Credit Card Processing
__________ Credit Card Processing Fee Percentage (provide explanaon if ranges are used)
Note: All prices are U.S. Dollars
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Bid Sheet (cont.)
List and atach references where you have a minimum of five 5 years' experience in providing
aviaon fuel and related services to airports in Mississippi.
____________________________________
____________________________________
____________________________________
Do you meet the Minimum Requirement Criteria as set forth in this Invitaon to Bid?
Y or N
Please atach your plan for maintenance of refueler equipment and training of Airport staff and
any associated pricing.
_______________________________________________
Company Name
_______________________________________________
Authorized Representave Name (Print)
_______________________________________________
Authorized Representave Name (Signature)
_______________________________________________
Date
_______________________________________________
Phone Number
_______________________________________________
E-mail
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