AV Refresh Re-Bid

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
Posted Date: May 27, 2020
Due Date: Jun 17, 2020
Solicitation No: 99-MP19086
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
99-MP19086 AV Refresh Re-Bid
Urged & Cautioned Pre-Proposal Teleconference on 6/2
5/27/2020 6/17/2020 03:00 PM ET 99-

Attachment Preview

STATE OF NORTH CAROLINA
GUILFORD TECHNICAL COMMUNITY COLLEGE
Refer ALL inquiries regarding this IFB to:
Michael Perry, Senior Buyer
mdperry2@gtcc.edu
336-334-4822 x 50203
See page 2 for mailing instructions.
INVITATION FOR BIDS NO. 99-MP19086
Offers will be publicly opened: Wednesday, June
17, 2020 at 3:00 PM ET
Issue Date: Wednesday, May 27, 2020
Commodity Number: 880-11
Description: AV Refresh
Using Agency: Guilford Technical Community College
Requisition No.: 132188 & 132186
OFFER AND ACCEPTANCE
The State seeks offers for the goods, software, and/or services described in this solicitation. The State’s
acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent
Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence
as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)
Best and Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4)
Department of Information Technology Terms and Conditions of this IFB, and (5) the agreed portions of the
awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has
been made for payment of the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and
agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within
the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without
collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY, STATE & ZIP:
PRINT NAME & TITLE OF PERSON SIGNING:
TELEPHONE NUMBER: TOLL FREE TEL.
NO
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for thirty (30), days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of Guilford Technical Community College
shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR STATE USE ONLY
Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Guilford Technical Community College).
IFB/RFQ Number: 99-MP19075
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE..................................................................................................3
2.0 GENERAL INFORMATION........................................................................................................................3
2.1. URGED & CAUTIONED PRE-OFFER TELECONFERENCE ...................................................................3
2.2. VENDOR QUESTIONS .............................................................................................................................3
2.3. ADDENDUM TO .......................................................................................................................................4
2.4. OFFER SUBMITTAL .................................................................................................................................4
2.5. BASIS FOR REJECTION ..........................................................................................................................5
2.6. LATE OFFERS ..........................................................................................................................................5
2.7. NON-RESPONSIVE OFFERS...................................................................................................................5
2.8. NOTICE TO VENDORS ............................................................................................................................5
2.9. E-PROCUREMENT SOLICITATION .........................................................................................................5
2.10. DISTRIBUTORS AND RESELLERS .......................................................................................................5
2.11. POSSESSION AND REVIEW .................................................................................................................6
2.12. AWARD ..................................................................................................................................................6
3.0 SPECIFICATIONS .....................................................................................................................................6
3.1. VENDOR STANDARD AGREEMENT(S) ..................................................................................................6
3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ..........................................................................7
3.3. E-VERIFY .................................................................................................................................................7
3.4. RESTRICTIONS ON CONTRACTS WITH THE STATE: Reserved .........................................................7
3.5. BRAND SPECIFIC PRODUCT *EXTRON EQUIPMENT ONLY* .............................................................7
3.6. PRODUCT MAKE AND MODEL *ALL OTHER EQUIPMENT* ................................................................7
3.7. PRODUCT RECALL .................................................................................................................................7
3.8. WARRANTY ..............................................................................................................................................8
3.9. DELIVERY .................................................................................................................................................8
3.10. SPECIFICATIONS...................................................................................................................................9
4.0 FURNISH AND DELIVER ..........................................................................................................................9
5.0 ADDITIONAL INFORMATION .................................................................................................................11
5.1. HISTORICALLY UNDERUTILIZED BUSINESSES .................................................................................11
5.2. RECYCLED CONTENT ...........................................................................................................................11
5.3. ENERGY STAR PRODUCTS ..................................................................................................................11
6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS .........................12
7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ................................14
ATTACHMENT A................................................................................................................................................28
Page 2 of 34
Ver. 2019/09/11
IFB/RFQ Number: 99-MP19075
1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this Invitation for Bids is to obtain pricing for and procure audio-visual equipment,
installation and integration for Guilford Technical Community College. Goods and Services will be
provided in accordance to the terms and conditions of this IFB and the Scope of Work found in
ATTACHMENT A.
2.0 GENERAL INFORMATION
2.1. URGED & CAUTIONED PRE-OFFER TELECONFERENCE
Date:
Time:
Contact #:
Tuesday, June 2, 2020
9:00 AM Eastern Time
336-334-4822 x 50203
Instructions: It is Urged & Cautioned that each Vendor representative be present for a pre-offer
teleconference on Tuesday, June 2, 2020.
The link for joining the teleconference is below:
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_Y2YyNzAzODItMmYwYS00YWU2LTkzZWYtNzY5NzU5OTFlOGEz%40thr
ead.v2/0?context=%7b%22Tid%22%3a%2223eb198b-fae6-46dc-b6d9-
068132c9f0cf%22%2c%22Oid%22%3a%22d2998d51-4227-4c83-9ad9-
2191e49200c2%22%2c%22IsBroadcastMeeting%22%3atrue%7d
The purpose of this teleconference is for all prospective Vendors to apprise themselves with the
conditions and requirements which will affect the performance of the work called for by this IFB.
Vendors must stay for the duration of the teleconference. No allowances will be made for unreported
conditions that a prudent Vendor would recognize as affecting the work called for or implied by this
offer.
Vendors are cautioned that any information released to attendees during the teleconference, other
than that involving the physical aspects of the facility referenced above, and which conflicts with,
supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it
can be considered to be a part of this offer.
2.2. VENDOR QUESTIONS
Written questions concerning this IFB will be received until Friday, June 5, 2020 at 5:00 PM Eastern
Standard Time. They must be sent via e-mail to: mdperry2@gtcc.edu. Please insert “Questions 99-
MP19086” as the subject for the email. The questions should be submitted in the following format:
Citation
Offer Section,
Page Number
Vendor Question
The State’s Response
The State will prepare responses to all written questions submitted, and post an addendum to the
Interactive Purchasing System (IPS) https://www.ips.state.nc.us/ips/. Oral answers are not
binding on the State. Vendor contact regarding this IFB with anyone other than Michael Perry,
Senior Buyer may be grounds for rejection of said Vendor’s offer.
Page 3 of 34
Ver. 2019/09/11
IFB/RFQ Number: 99-MP19075
2.3. ADDENDUM TO IFB
The State may issue addenda if Vendor questions are permitted as described above, or if additional
terms, specifications or other changes are necessary for this procurement. It is important that all
Vendors bidding on this IFB periodically check the State website for any and all Addenda that may
be issued prior to the offer opening date. All addenda will be posted to the Interactive Purchasing
System (IPS), https://www.ips.state.nc.us/ips/, and shall become an Addendum to this IFB/RFQ.
2.4. OFFER SUBMITTAL
Due Date:
Time:
Wednesday, June 17, 2020
3:00 PM Eastern Time
Instructions: Sealed offers, subject to the conditions made a part hereof, will be received at the
address below, for furnishing and delivering the goods, software, and/or services as described
herein.
MAILING ADDRESS FOR DELIVERY OF BID VIA
U.S. POSTAL SERVICE
IFB 99-MP19086
Guilford Technical Community College
Attn: Michael Perry, Senior Buyer
PO Box 309
Jamestown, NC 27282
OFFICE ADDRESS FOR DELIVERY BY ANY
OTHER MEANS, SPECIAL DELIVERY,
OVERNIGHT DELIVERY, OR BY ANY OTHER
CARRIER
IFB 99-MP19086
Guilford Technical Community College
Attn: Michael Perry, Senior Buyer
601 E Main Street
Jamestown, NC 27282
It is the responsibility of the Vendor to deliver the offer in this office by the specified time and date of
opening, regardless of the method of delivery. Address envelope and include IFB/RFQ number as
shown above. Vendors are cautioned that offers sent via U.S. Mail, including Express, Certified,
Priority, Overnight, etc., may not be delivered in time to meet the deadline.
Deliver one (1) signed original executed offer, and one (1) signed, executed electronic copy
of the offer on a USB Flash Drive (preferred), CD or DVD. Vendor must return all the pages of
this solicitation with its offer. The files must not be password-protected and must be capable of
being copied to other media. Offers submitted via facsimile (FAX) machine, telephone or email in
response to this will not be accepted.
Offer must be submitted on the forms provided herein. If additional sheets are required (for
example, Vendors who are offering alternate proposals); the Vendor should submit a separate bid
document.
Any alternate proposals must be clearly marked as such with the phrase “alternate offer for ‘name
of’ Vendor” and numbered sequentially with the first offer. This legend must be in bold type of not
less than 14 point type on the face of the offer, and on the text of the alternative proposal.
Prices and any other entry made hereon by the Vendor shall be considered firm and not subject to
change.
Page 4 of 34
Ver. 2019/09/11
IFB/RFQ Number: 99-MP19075
2.5. BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or
in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this IFB/RFQ with anyone other than Michael Perry, Senior Buyer may be grounds
for rejection of said Vendor’s offer.
2.6. LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by
the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.7. NON-RESPONSIVE OFFERS
Vendor offers will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
“This offer does not constitute a binding offer”,
“This offer will be valid only if this offer is selected as a finalist or in the competitive range”,
“Vendor does not commit or bind itself to any terms and conditions by this submission”,
“This document and all associated documents are non-binding and shall be used for discussion
purposes only”,
“This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties”, or
A statement of similar intent.
2.8. NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with an Offeror’s response.
This applies to any language appearing in or attached to the document as part of the Offeror’s
response. By execution and delivery of this Invitation for Bids and response(s), the Offeror
agrees that any additional terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect.
2.9. E-PROCUREMENT SOLICITATION
This is an E-Procurement solicitation. See Paragraph #47 of the attached Department of
Information Technology Terms and Conditions.
2.10. DISTRIBUTORS AND RESELLERS
“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,
and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment
Manufacturers” (OEMs), Channel Partners, or such other designations.
These businesses must be approved by the State prior to placement of any orders. Any contract
established will be subject to this solicitation and any resulting Agreement(s), and to the terms and
conditions of the State’s competitive bidding process.
Page 5 of 34
Ver. 2019/09/11

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