AV EQUIPMENT & INSTALLATION [BID DATE CHANGED FROM 3/18/2026]

Project Description:

Qty 6 - L-Acoustics A10i FOCUS Speaker or approved equivalent

Qty 4 - L-Acoustics A10i WIDE Speaker or approved equivalent

Qty 4 - L-Acoustics KS21 Speaker or Approved Equivalent.

Qty 4 - L-Acoustics 5XT Speaker or approved equivalent

Qty 2 - L-Acoustics LA4X Amplifier or approved equivalent

Qty 1 - L-Acoustics LA12X Amplifier or approved equivalent

Qty 3 - L-Acoustics A10i Bump or approved equivalent

Qty 6 - L-Acoustics A10i FOCUS LINK or approved equivalent

All Rigging, cabling, wiring, hardware, and equipment/supplies for installation. Please note that all audio cables
must be shielded and of high-quality and all rigging hardware must be up to current industry standards for
theatrical rigging.

All labor for installation, rigging, programming, tuning and EQing.

All applicable taxes

All Freight, shipping & Handling to Leeward Theatre in Pearl City, Hawaii.

PLEASE NOTE: THIS QUOTE IS FOR ALL ITEMS, SUPPLIES AND LABOR FOR FULL INSTALLATION AT
LEEWARD THEATRE IN PEARL CITY, HAWAII. LOCAL SERVICING NECESSARY

MANDATORY SITE VISIT

A site visit is MANDATORY to submit an offer. Each bidder shall visit the site and examine the conditions
of the site and be aware of satisfaction with the physical condition and environment concerning the terms and
conditions of the bid specifications. No additional allowance will be granted due to a lack of
knowledge of such conditions. The pre-bid walk-thru will be conducted on MARCH 11, 2026 from 9:00 am-11:00 am, on-site. Email Elisa Olson at ejolson@hawaii.edu to confirm attendance to pre-bid walk-thru.

*SEE SCOPE OF WORK ATTACHMENT FOR DETAILS.

INSTALLATION DATES

Audio installation may only happen during the following dates: JUNE 22-JUNE 30, 2026.All Audio installation work must be completed within that date range and cannot be extended. Installation scheduling must be coordinated with Elisa Olson (ejolson@hawaii.edu).

Special Instructions

1. Quote must be valid for 60 days.

2. All items must be NEW and unused. Used or refurbished items will not be considered.

3. The brand name and model numbers indicated are used in these specifications as a measure of
quality and performance. Any brand or manufacture of equal or better quality and performance
than that specified will be considered for acceptance by the University. The University reserves the right to reject and
deny any substitution that it may, in its discretion, deem unequal, and the Offeror shall accept the findings in this regard as final and binding. An offer that includes a substitution shall be considered only if the substitution has been approved in advance by the University. Please email the Requisitioner with specs prior to bidding if making substitutes or if you may have any questions.

4. Vendors must return the signed award within two (2) working days of award notification or the bid will be voided.

5. Price quote must include installation, testing, and wiring.

6. The price quote must include tax, freight, delivery charges, and all applicable charges.

7. Offerers must provide quotations on ALL items to be considered for award. Partial bids will not be accepted.

8. Prevailing wage.

9. All goods and services must be delivered and invoiced by June 30, 2026. Do NOT bid if
the delivery date cannot be met.

10. Agree to Universities Terms and Conditions for Purchase Orders (attached)