Automotive and Large Vehicle Solutions, Parts, Supplies, and Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	423120 - Motor Vehicle Supplies and New Parts Merchant Wholesalers 441310 - Automotive Parts and Accessories Stores 811111 - General Automotive Repair
Posted Date:	Apr 6, 2026
Due Date:	May 12, 2026
Solicitation No:	DPC26-09
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	DPC26-09
Project Title:	Automotive and Large Vehicle Solutions, Parts, Supplies, and Services
Description:	Region 4 Education Service Center (“Region 4 ESC”) requests proposals from qualified Offerors with the intent to enter into a Contract for Automotive and Large Vehicle Solutions, Parts, Supplies, and Services. Region 4 ESC is seeking a provider that has the depth, breadth and quality of resources necessary to complete all phases of the Contract. Awarded Offeror(s) shall deliver products and services under the terms of this agreement. While this solicitation specifically covers Automotive and Large Vehicle Solutions, Parts, Supplies, and Services, each awarded Offeror may offer their complete product and service offering, or balance of line. Region 4 ESC reserves the right to accept or reject any or all balance of line items offered. *See solicitation detail for contact information and schedule. Omnia Partners solicitation #26-09
Opening Date:	5/12/2026 2:00 PM
Posted Date:	4/7/2026
Status:	Open
Department:	STATE OF NC - DIVISION OF PURCHASE & CONTRACT


Solicitation Number * DPC26-09	Department STATE OF NC - DIVISION OF PURCHASE & CONTRACT	Status Reason Open
Opening Date 2026-05-12T14:00:00.0000000	Posted Date * 2026-04-06T18:43:20.0000000Z	Primary Commodity Code Vehicle servicing equipment
Mandatory Conference/Site Visit 2026-04-14T04:00:00.0000000Z	Special Instructions Pre-Proposal Conference Time: 4/14/2026 10:00 AM CST	Solicitation Type * Select RFP IFB RFI
Owner Brian Phillips
Description Region 4 Education Service Center (“Region 4 ESC”) requests proposals from qualified Offerors with the intent to enter into a Contract for Automotive and Large Vehicle Solutions, Parts, Supplies, and Services. Region 4 ESC is seeking a provider that has the depth, breadth and quality of resources necessary to complete all phases of the Contract. Awarded Offeror(s) shall deliver products and services under the terms of this agreement. While this solicitation specifically covers Automotive and Large Vehicle Solutions, Parts, Supplies, and Services, each awarded Offeror may offer their complete product and service offering, or balance of line. Region 4 ESC reserves the right to accept or reject any or all balance of line items offered. *See solicitation detail for contact information and schedule. Omnia Partners solicitation #26-09

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7145 West Tidwell Road ~ Houston, Texas 77092

(713)-462-7708

www.esc4.net

NOTICE TO OFFEROR

Solicitation Number 26-09

Request for Proposal (“RFP”)

Region 4 Education Service Center (“ESC”)

for

Automotive and Large Vehicle Solutions, Parts, Supplies, and Services

SUBMITTAL DEADLINE: Tuesday, May 12, 2026, 2:00 PM CENTRAL

TIME

Only online proposals will be accepted. Proposals must be submitted via Region 4 ESC’s online

procurement system Ion Wave Technologies, Inc. at https://region4esc.ionwave.net. No hard

copies, email, or fax responses will be accepted.

Questions regarding this RFP must be submitted electronically using

https://region4esc.ionwave.net no later than April 17, 2026. All questions and answers will be

available at https://region4esc.ionwave.net. Offerors are responsible for viewing Ion Wave

Technologies, Inc. to review all questions and answers prior to submitting proposals. Oral

communications concerning this RFP shall not be binding and shall in no way excuse an Offeror

of the obligations set forth in this proposal.

VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE

Offerors are strongly encouraged, but not required to participate in a pre-proposal conference

with the Business Operations Specialist, which will be held on April 14, 2026 at 10:00 am CST via

Zoom Meeting at https://esc4.zoom.us/j/82437071545?from=addon; or (346) 248-7799 Meeting

ID: 985 0020 1747.

The purpose of this conference is to clarify the contents of this RFP in order to prevent any

misunderstanding of Region 4 ESC’s position. Any doubt as to the requirements of this RFP or

any apparent omission or discrepancy should be presented to Region 4 ESC at this conference.

Region 4 ESC will then determine the appropriate action necessary, if any, and may issue a

written addendum to the RFP. Oral statements or instructions will not constitute an addendum to

this RFP.

Publication Date: March 31, 2026

I. SCOPE OF WORK

Region 4 Education Service Center (“Region 4 ESC”) requests proposals from qualified

Offerors with the intent to enter into a Contract for Automotive and Large Vehicle Solutions,

Parts, Supplies, and Services. Region 4 ESC is seeking a provider that has the depth, breadth

and quality of resources necessary to complete all phases of the Contract. Awarded Offeror(s)

shall deliver products and services under the terms of this agreement. While this solicitation

specifically covers Automotive and Large Vehicle Solutions, Parts, Supplies, and Services,

each awarded Offeror may offer their complete product and service offering, or balance of

line. Region 4 ESC reserves the right to accept or reject any or all balance of line items offered.

Region 4 ESC is an education service center established by the Texas Legislature in 1967 to

assist school districts and charter schools in improving efficiency. Region 4 serves a seven-

county area comprised of 47 public school districts and 43 open-enrollment charter schools,

representing more than 1.2 million students, 110,000 educators and 1,500 campuses.

Through cooperative contracts Region 4 ESC extends the opportunity to operate more

efficiently and economically to agencies nationwide as a lead agency with OMNIA Partners.

The Contract is based on the need to provide the economic benefits of volume purchasing and

reduction in administrative costs through cooperative purchasing to schools and other

members. Although the awarded Offeror(s) may restrict sales to certain public units (for

example, state agencies or local government units), any proposal that prohibits sales from

being made to public school districts or other cooperative members (sometimes referred to as

“Participating Public Agencies”) may not be considered. Sales without restrictions are

preferred. These types of contracts are commonly referred to as being “piggybackable.”

NATIONAL CONTRACT

Region 4 ESC, as the Lead Public Agency f/k/a a Principal Procurement Agency, defined in

APPENDIX B, has partnered with OMNIA Partners, Public Sector, Inc., a Delaware corporation

(“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in

materials distributed by OMNIA Partners) from this solicitation available to other public

agencies nationally, including state and local governmental entities, public and private primary,

secondary and higher education entities, non-profit entities, and agencies for the public benefit

(“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. Region 4 ESC

is acting as the contracting agency for any other Public Agency that elects to utilize the resulting

Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their

registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master

Agreement, any such Participating Public Agency agrees that it is registered with OMNIA

Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative

Purchasing Agreement, a form of which is attached hereto on APPENDIX B, or as otherwise

agreed to. APPENDIX B contains additional information about OMNIA Partners and the

cooperative purchasing program.

OMNIA Partners is the largest and most experienced purchasing organization for public sector

procurement. Through the economies of scale created by OMNIA Partners’ public sector

subsidiaries and affiliates, our participants have access to competitively solicited and publicly

awarded cooperative agreements. For all public sector contracts, the lead agency contracting

process continues to be the foundation on which we were established. OMNIA Partners is

proud to offer more value and resources to state and local government, higher education, K-

12 education, non-profits, and agencies for the public benefit.

OMNIA Partners provides shared services and supply chain optimization to government,

education, non-profits and agencies for the public benefit. With corporate, pricing and sales

commitments from the Supplier, OMNIA Partners provides marketing and administrative

support for the Supplier that directly promotes the vendor's products and services to

Participating Public Agencies through multiple channels, each designed to promote specific

products and services to Public Agencies on a national basis. Participating Public Agencies

benefit from pricing based on aggregate spend and the convenience of a contract that has

already been advertised and publicly competed. The vendor benefits from a master contract

awarded by a lead government agency that generally allows Participating Public Agencies to

directly purchase goods and services without the vendor's need to respond to additional

competitive solicitations. As such, the vendor must be able to accommodate a nationwide

demand for services and to fulfill obligations as a nationwide vendor and respond to the OMNIA

Partners documents (APPENDIX B).

While no minimum volume is guaranteed to the vendor, the estimated annual volume of

Automotive and Large Vehicle Solutions, Parts, Supplies, and Services purchased under the

Master Agreement through OMNIA Partners is approximately $30M. This projection is based

on the current annual volumes among Region 4 ESC, other Participating Public Agencies

anticipated to utilize the resulting Master Agreement to be made available to them through

OMNIA Partners, and volume growth into other Public Agencies through a coordinated

marketing approach between the vendor and OMNIA Partners.

Customer Support

Contractor/Vendor shall provide timely and accurate technical advice and sales support to

Region 4 ESC staff and Participating Agencies. Contractor/Vendor shall respond to such

requests within one (1) working day after receipt of the request.

Not to Exceed Pricing. Region 4 ESC requests pricing be submitted as not to exceed pricing.

Unlike fixed pricing, the Contractor/Vendor can adjust submitted pricing lower if needed but

cannot exceed original pricing submitted. Contractor/Vendor must allow for lower pricing to be

available for similar product and service purchases. Cost plus pricing as a primary pricing

structure is not acceptable.

Special Offers/Promotions

In addition to decreasing prices for the balance of the Contract term due to a change in market

conditions, Contractor/Vendor may conduct sales promotions involving price reductions for a

specified lesser period. Contractor/Vendor may offer Participating Agencies competitive pricing

which is lower than the not-to-exceed price set forth herein at any time during the Contract

term and such lower pricing shall not be applied as a global price reduction under the Contract.

Local Agreements

The anticipated full term of the contract is five (5) years. The Contractor/Vendor shall have the

right to enter local “service” agreements with Participating Public Agencies accessing the

contract through OMNIA Partners, so long as the effective date of such agreement is prior to

the expiration of the Contract. All local agreements may have a full potential term (any

combination of initial and renewal periods) not to exceed five years.

Although the needs and requirements below reflect Region 4 ESC, OMNIA Partners

Participating Public Agencies may have different requirements. The awarded

contractor(s)/vendor(s) will have the ability to offer their comprehensive offering and

Participating Public Agencies may sign a supplemental agreement substantially based on the

terms and conditions of the Master Agreement to further negotiate and satisfy their own

additional needs and requirements.

Federal Funding Pricing

Due to products and services potentially being used in response to an emergency or disaster

recovery situation in which federal funding may be applied, provide alternative pricing that does

not include cost plus a percentage of cost or pricing based on time and materials; if time and

materials is necessary, a ceiling price that the contract exceeds at its own risk will be needed.

Products and services provided in a situation where an agency is eligible for federal funding,

Offeror is subject to and must comply with all federal requirements applicable to the funding

including but not limited to the FEMA Special Conditions section located in the Federal Funds

Certifications Exhibit.

II. PRODUCTS, SERVICES, AND SOLUTIONS

It is the intention of Region 4 ESC to establish a Master Agreement(s) for Automotive and

Large Vehicle Solutions, Parts, Supplies, and Services. Awarded Contractors/Vendors shall

provide products, services, and solutions for light and/or heavy-duty fleet vehicles under the

terms of this agreement.

While this solicitation specifically covers Automotive and Large Vehicle Solutions, Parts,

Supplies, and Services, offerors are encouraged to submit a total catalog or balance of line

offering.

The following is a suggested (but not limited to) list of categories for light and/or heavy-duty

vehicles including buses, fleet, and other motor vehicles

• Accessories - Interior & Exterior

• Air Conditioning

• After Market Parts

• Battery & Accessories

• Belts, Hoses & Fittings

• Body & Trim

• Brakes

• Bus, Fleet, Motor Vehicle Parts,

Technology, and other tools,

Products, and Solutions

• Charging & Starting

• Chassis

• Cooling & Heating

• Engine Parts & Mounts

• Exhaust

• Filters & PVC Valves

• Fuel & Emissions

• Hardware & Fasteners

• Hydraulics

• Ignition & Tune-up

• Lighting & Electrical

• Lifts

• Mirrors

• Oil, Fluids & Chemicals

• Performance

• Routing, Dispatch, Safety

Software and Estimating

Software

• Shop Supplies and Equipment

• Suspension & Steering

• Tire & Wheel

• Tools & Shop Equipment

• Transmission & Transaxle

• Truck & Towing

• Waxes & Washers

• Wiper Blades

• Additional Products Available

Additional services and solutions (if applicable):

• Battery Testing

• Core Charges for Battery & Radiator (including pick-up and delivery_

• Custom Hydraulic Parts

• Disposition of existing parts inventories

• Drum/Rotor Resurfacing

• Electrical & Module Testing

• Loaner Tool Program

• Machine Shop

• Maintenance/Repair Services

• Mobile On-Site, Emergency or Road Services

• Oils, Rags, Tire, Chemical and Parts disposal

• Paint Shop & Mixing

• Fluid and Battery Recycling

III. CALENDAR OF EVENTS (ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE):

Event

Issue RFP

Pre-proposal Conference

Deadline for receipt of questions via -IonWave

Issue Addenda (if required)

Proposal Due Date

Approval from Region 4 ESC Board

Contract Effective Date

Date

03/31/2026

04/14/2026 10:00 AM CST

04/17/2026

04/24/2026

05/12/2026 2:00 PM CST

06/23/2026

07/01/2026

IV. INSTRUCTIONS TO OFFERORS

1. Key Definitions

Agreement, Contract: The legal agreement executed between Region 4 ESC and the awarded

Offeror. A draft of the Contract is provided as Appendix A.

Contractor, Vendor: Any provider or seller of goods or services who, as a result of the competitive

solicitation process, is awarded a Contract by Region 4 ESC.

Days: calendar days, unless otherwise specified

Offeror, Proposer: A supplier submitting a proposal in response to a solicitation.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Automotive and Large Vehicle Solutions, Parts, Supplies, and Services

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