Automotive Fuel/Gas
| Agency: | Jefferson Parish Sheriff's Office |
|---|---|
| State: | Louisiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 10, 2025 |
| Due Date: | Jan 7, 2026 |
| Solicitation No: | 26-JAN-0701 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
26-JAN-0701
|
| Bid Title: |
Automotive Fuel/Gas
|
| Category: | JPSO - Bids |
| Status: | Open |
|
Attachment Preview
JPSO Bid # 26-JAN-0701
Automotive Fuel/Gas
Contact: Director Larry Smith
504-832-2456
INVITATION TO BID
JEFFERSON PARISH SHERIFF’S OFFICE
1233 WESTBANK EXPRESSWAY ROOM 411 HARVEY, LA 70058
Bids/Request for proposals may be submitted to the purchasing division until
10:00 a.m. Wednesday January 7, 2026. The bid will be publicly opened at 10:00a.m., Wednesday January 7, 2026.
ITEM
NO.
NOTE: Only bids written in ink or typewritten and properly signed by a member
of the firm or authorized representative, will be accepted.
Pencil and/or photographic copies of signatures disqualify bid.
DESCRIPTION OF ARTICLES
THE JEFFERSON PARISH SHERIFF'S OFFICE IS NOW
ACCEPTING BIDS ON: AUTOMOTIVE FUEL/GASOLINE
UNIT PRICE QUOTED
TOTALS
1.
GASOLINE ON-SITE CONSIGNED
Quoted Markup Per Gallon for Consigned Gasoline
dispensed from JPSO on-site tanks:
$ _____________________
Quoted Freight Charge Per Gallon for Consigned Gasoline
dispensed from JPSO on-site tanks:
$ _____________________
Total Bid Markup for Consigned Gasoline
dispensed from JPSO on-site tanks
(Total Must remain fixed for Term of Contract):
$ _____________________
2.
DIESEL FUEL ON-SITE CONSIGNED
Quoted Markup Per Gallon for Consigned Diesel Fuel
dispensed from JPSO on-site tanks:
$ _____________________
Quoted Freight Charge Per Gallon for Consigned Diesel Fuel
dispensed from JPSO on-site tanks:
$ _____________________
Total Bid Markup for Consigned Diesel Fuel
dispensed from JPSO on-site tanks
(Total Must remain fixed for Term of Contract):
$ _____________________
GASOLINE OFF-SITE (RETAIL/COMMERCIAL
3.
STATIONS)
Quoted Markup Per Gallon for Gasoline Purchased at
Off-site Retail or Commercial Fueling Stations:
$ _____________________
Quoted Freight Charge Per Gallon for Gasoline Purchased at
Off-site Retail or Commercial Fueling Stations:
$ _____________________
Total Bid Markup for Gasoline Purchased at
Off-site Retail or Commercial Fueling Stations
(Total Must remain fixed for Term of Contract):
$ _____________________
DIESEL FUEL OFF-SITE (RETAIL/COMMERCIAL
4.
STATIONS)
Quoted Markup Per Gallon for Diesel Fuel Purchased at
Off-site Retail or Commercial Fueling Stations:
$ _____________________
Quoted Freight Charge Per Gallon for Diesel Fuel Purchased at
Off-site Retail or Commercial Fueling Stations:
Total Bid Markup for Diesel Purchased at
Off-site Retail or Commercial Fueling Stations
(Total Must remain fixed for Term of Contract):
$ _____________________
1
JPSO Bid # 26-JAN-0701
Automotive Fuel/Gas
Contact: Director Larry Smith
504-832-2456
ITEM
NO.
5.
DESCRIPTION OF ARTICLES
BULK FUEL LOADED INTO JPSO BOBTAIL
TRUCK
LOCAL/NEARBY BULK FUEL (In New Orleans Area)
Quoted Markup Per Gallon for Gasoline or Diesel Fuel
Loaded into JPSO owned and operated Bobtail Truck at Local
(New Orleans Area) Bulk Plant or Refiner Terminal NOTE 1:
UNIT PRICE QUOTED
$ _____________________
TOTALS
REMOTE BULK FUEL (Out of New Orleans Area)
Quoted Markup Per Gallon for Gasoline or Diesel Fuel
Loaded into JPSO owned and operated Bobtail Truck at Remote
(not in local New Orleans Area) Bulk Plant or Refiner Terminal
and this markup would only apply during Times of Emergency NOTE
2:
$ _____________________
NOTE 1: JPSO certified driver shall operate Bobtail truck.
Contractor must provide a bulk plant for loading bobtail truck with
gasoline and diesel fuel or provide methods for JPSO truck to be
loaded at a nearby Refiner Terminal.
NOTE 2: During Emergencies, if it becomes necessary for JPSO
Bobtail truck to be loaded at a remote refiner terminal or bulk plant
(not local or nearby), Contractor must provide access to remote
refiner terminal or bulk plant for loading of bulk fuel.
6.
EMERGENCY PLAN – FULLY LOADED FUEL
TRANSPORTS PARKED AT JPSO ON-PREMISE
LOCATIONS BEFORE, DURING & AFTER
HURRICANE EMERGENCY
Per Hour
Quoted Hourly Rate for Each Transport Truck with Fully Loaded
Each
Tanker Trailer with Gasoline and/or Diesel Fuel NOTE 3:
$ _____________________ Truck
Quoted Markup Per Gallon for Gasoline or Diesel Fuel removed
from Transport Truck/Trailer while it is parked at JPSO designated
Properties prior to and during Hurricane Emergency NOTE 4:
Per
$ _____________________ Gallon
NOTE 3: See bid specifications for expected emergency plan
services required. Rate Quoted should be the hourly rate for each
transport ordered to be parked fully loaded at JPSO designated
properties prior to and during Hurricane Emergency.
NOTE 4: See bid specifications for expected emergency plan
services required and see the Bid Pricing Requirements for
explanation of cost basis for emergency fuel removed from the
transport truck. Any fuel removed or unloaded from the fully
loaded transport truck shall be billed to JPSO at the per gallon
markup herein quoted.
Please be sure your firm name is clearly marked on the
envelope in which your bid is submitted for proper
CASH DISCOUNT
% DAYS
identification.
TOTAL PRICE OF ALL
ITEMS
______________________________________________________
Firm/Company Name
_________________________________________________
Printed Name/Title
______________________________________________________
Address
_________________________________________________
Signature
______________________________________________________
City
State
Zip
_________________________________________________
Email Address
_________________________________________________
Sam.gov #
2
JPSO Bid # 26-JAN-0701
Automotive Fuel/Gas
Contact: Director Larry Smith
504-832-2456
The proposal shall be for a term of two (2) years, commencing with
the awarding of the contract, with two two-year options to renew.
FOR DISPENSING OF ON-SITE AND OFF-SITE
CONSIGNMENT MOTOR FUELS, EAST AND WEST BANK
FOR JPSO FLEET MANAGEMENT
Quantities listed are for bidding purposes only. Actual requirements may be more or less than
quantities listed.
Jefferson Parish Sheriff's Office reserves the right to award contract or place orders on a lump
sum or Individual item basis or such combination, as shall, in its judgment, to be in the best
interest of Jefferson Parish Sheriff's Office.
BID INSTRUCTIONS:
It is the intent of the specification to provide for the purchase of on-site and off-site consignment
motor fuels for the Jefferson Parish Sheriff's Office, Louisiana, East and West Banks, and Grand
Isle. Award shall be based on the on and off-site consignment fee price per gallon for both
branded and unbranded motor fuels in conjunction with the estimated fuel usage and on the total
number of sites conveniently located to address the needs of Jefferson Parish Sheriff's Office.
Contractor shall invoice Jefferson Parish Sheriff' Office on a weekly basis for only the motor
fuels dispensed into authorized vehicles. Annual usage of motor fuel by Jefferson Parish is
approximately one million five hundred thousand (1,500,000) gallons.
BONDS
PERFORMANCE BOND:
A “performance bond” will be required. Such performance bond shall be in an amount equal to
the margin per gallon times the estimated number of gallons per year. Bidders must submit
proof of currently having a bonding agency.
If the successful bidder does not provide a performance bond within thirty (30) days, his/her bid
will be disqualified and the project will be awarded to the next or subsequent bidder.
QUESTIONS/ADDITIONAL INFORMATION:
Questions on this proposal should be directed to Director Larry Smith at 504-832-2456 or email
to smith_lh@jpso.com, no later than five (5) working days prior to bid opening.
3
JPSO Bid # 26-JAN-0701
Automotive Fuel/Gas
Contact: Director Larry Smith
504-832-2456
CONTRACTOR’S REQUIREMENT:
The successful contractor shall have thirty (30) days from the date of the award letter in which to
implement this system. The contractor, at his sole cost, shall furnish all necessary hardware and
software needed to implement the proposed automated fuel system. Also, the contractor shall
provide, at his cost, all cards, including replacements for a one card system
The contractor shall provide the routine maintenance of all equipment on all of the fuel islands.
Replacement of the following items resulting from misuse by the owner (Jefferson Parish
Sheriff's Office) shall be paid for at the cost bid for each: hose, nozzle, hose retractor, dispensers,
hose breakaway couplings and shear valve.
Jefferson Parish Sheriff's Office reserves the right to supply parts meeting manufacturer’s
specifications. Any parts not listed on this form should be at supplier’s actual invoice price
(forward to Fleet Management). The parts furnished must be equal, or equivalent to O.E.M. or
name brand products.
In an emergency situation, weather, fuel shortage, flooding, etc., the contractor shall ensure that
the owner (Jefferson Parish Sheriff's Office) has adequate fuel supply for daily operations. The
Jefferson Parish Sheriff's Office shall be first priority should fuel be rationed during the life of
the contract.
Jefferson Parish Sheriff's Office:
The Jefferson Parish Sheriff's Office, at its cost, will provide the necessary data/phone services
for all communications to record the fuel transactions to the supplier. Power will be provided for
all necessary equipment to operate the fuel dispensers.
ON-CONSIGNMENT REQUIREMENTS:
On-Consignment, for the purpose of the bid, shall be described as follows:
1. Motor fuels (the physical inventory) as listed owned and maintained by Contractor in
JPSO tanks at its on-premise locations and made available for exclusive use by JPSO on-
consignment.
2. Fuel Inventory management including monitoring inventory levels for scheduling and
making fuel deliveries only, not for environmental compliance.
3. Pump totalizer accounting provided by contractor, who shall install island card reader
equipment at the on-premise locations for activating fuel dispensers, tracking and billing
consigned fuel dispensed through the fuel dispensing equipment.
4. Routine facilities management. Including equipment maintenance service management
for Contractor owned equipment.
4
JPSO Bid # 26-JAN-0701
Automotive Fuel/Gas
Contact: Director Larry Smith
504-832-2456
5. Assume the cost of small or insignificant inventory shortages. “Small or insignificant
inventory shortages” defined as shortages that fall within 100 gallons per month per tank.
Any larger more significant Inventory shortages caused by JPSO dispenser malfunction
(i.e. defective meter or pulsar) shall be brought to JPSO attention quickly and billed
promptly. Contractor shall coordinate any dispenser repairs determined necessary and
bring to the attention of JPSO for immediate approval of the expenditure (to be billed to
JPSO for repairs to its dispensing equipment only).
6. Providing a secure access system (i.e., vehicle card and employee pin number) required
to activate fuel dispensing.
7. Any replacement cards should be delivered within 24 hours. At contractor expense.
REPORTS:
Contractor, at its sole expense, shall provide weekly reporting to the Jefferson Parish Sheriff's
Office to substantiate the fuel invoice. The required weekly report shall include the following:
1. Vehicle department
2. Vehicle number and description
3. Date and time of fueling
4. Name of employee
5. Location of fueling
6. Vehicle mileage
7. Gallons dispensed into vehicle
8. Type of fuel
9. Price and extended total of fueling
10. Miles per gallon of vehicle
11. Reporting processed through an online module in a format reasonable accepted and
readily accessible to Jefferson Parish Sheriff' employees.
12. Transaction Data available in electronic format (TAB delimited or fixed length file
format)
Monthly reports shall include the following:
1. Monthly recap of weekly report information
2. Beginning and ending mileage
3. Cost per mile for fuels used for each vehicle
In addition to the reporting requirements, the approved vendor shall provide a limited number of
authorized Jefferson Parish Sheriff's Office employees with 24-hour fuel card permission access
with individualized log in information. These limited, authorized users will be established by
Fleet Management. This will allow Jefferson Parish Sheriff's Office the ability to directly and
immediately modify restrictions to fuel card controls for Jefferson Parish Sheriff's Office
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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See Also
Bid Number Description Date Issued Bid Open Date/Time JPP-50-00150030 Two (2) Year Contract
State Government of Louisiana
Bid Due: 6/11/2026