Automated Vehicle Identification System
| Agency: | Evans city |
|---|---|
| State: | Colorado |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 5, 2025 |
| Due Date: | Dec 5, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Automated Vehicle Identification System
Attachment Preview
RFP#FY25-018
REQUST FOR PROPOSALS:
Automated Vehicle Identification System
October 30, 2025
Tentative Schedule
Solicitation Advertised
10/30/2025
Optional Pre-Bid Meeting
11/07/2025
Questions Due
11/17/2025
Answers Posted
11/24/2025
Solicitation Close
12/05/2025
Evaluation
12/19/2025
Notice of Intent to Award
12/22/2025
City Council Approval
At next regularly scheduled CC meeting after
(Anticipated January)
protest period expires and contract
negotiations are finalized
Notice to Proceed
Within 10 business days of City Council
approval
Page | 1
Table of Contents
REQUEST FOR PROPOSALS.................................................................................................... 3
I. INTRODUCTION ...................................................................................................................... 5
A. Project Description .................................................................................................... 5
B. Project Objectives ...................................................................................................... 5
II. REQUIRED QUALIFICATIONS ............................................................................................... 5
III. CONTRACTING PROCESS ................................................................................................... 6
IV. METHOD OF SUBMITTAL..................................................................................................... 6
V. FORM OF PROPOSAL ........................................................................................................... 6
VI. SCOPE OF SERVICES……………………………………………………………………………….7
VII. MEETINGS AND DELIVERABLES ....................................................................................... 7
VIII. FEE PROPOSAL ................................................................................................................. 8
IX. INSTRUCTIONS TO TEAMS ................................................................................................. 8
A. Fees ............................................................................................................................ 8
B Additional Information.................................................................................................. 8
C. Contact........................................................................................................................ 8
X. SELECTION CRITERIA AND METHOD.................................................................................. 8
A. Review and Assessment Criteria…………………………………………………………….8
B. Reference Evaluation………………………………………………………………………..11
EXHIBIT A – Request for Proposals Receipt Acknowledgement ............................................... 12
EXHIBIT B – Project Description ............................................................................................... 13
EXHIBIT C – Non-Collusion Statement and Bid Proposal Form................................................. 18
EXHIBIT D – Questions to Address in Response....................................................................... 20
Page | 2
REQUEST FOR PROPOSALS
The City of Evans (City) is soliciting proposals from qualified consultants for the City of Evans
Automated Vehicle Identification System Project and a pre-deployment traffic study.
Proposals shall be submitted in PDF format to BidNet before 1700 hours (mountain time-zone)
on December 5, 2025.
Pre-Proposal Meeting: A voluntary pre-proposal meeting will be held at 1100 hours mountain
time, on November 7, 2025, via Microsoft Teams. Please paste the following link into your
browser to attend the meeting:
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MmFiNzY2OTQtNzEzNi00M2VlLTk5MWUtMTEzYzI1NjA0MzEz%40thread.
v2/0?context=%7b%22Tid%22%3a%22e97fcc68-4145-4755-b84b-
f31e1eea69a4%22%2c%22Oid%22%3a%22e9a348c6-c706-42c9-9810-
b22be862b464%22%7d
Meeting ID: 276 247 755 263 9
Passcode: rF6Zy7BM
If you have trouble accessing the link, please reach out to avowell@evanscolorado.gov .
The City encourages all disadvantaged business enterprises to submit proposals in response to
all requests for proposals. Disadvantaged business enterprises will not be discriminated against
on the grounds of race, color, or national origin for any proposals for negotiated agreements.
Questions concerning the scope of the solicitation should be submitted via email to Andy Vowell
– avowell@evanscolorado.gov. Vendors are strongly encouraged to make the effort to visit with
the Project Manager(s) during the pre-proposal meeting, get their questions addressed and
answered, as well as clearly understand the City’s expectations and procedures.
The City is subject to public information laws, which permit access to most records and
documents. Proprietary information in your response must be clearly identified and will be
protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their
entirety. Information considered proprietary is limited to material treated as confidential in the
normal conduct of business, trade secrets, and discount information. Summary price information
may not be designated as proprietary as such information may be carried forward into other
public documents. All provisions of any contract resulting from this request for proposal will be
public information.
No officer, employee, or member of the City Council shall have a financial interest in the sale to
the City of any real or personal property, equipment, material, supplies or services where such
officer or employee exercises directly or indirectly any decision-making authority concerning
such sale, or any supervisory authority over the services to be rendered. This rule also applies
to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do business
with the City is prohibited.
Page | 3
Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to
authorities as such. Your authorized signature on this proposal is presumed to assert that such
proposal is genuine and is not a collusive or sham proposal.
The City reserves the right to reject any and all proposals, to waive any irregularities or
informalities, and to cancel this solicitation if it is deemed to be in the best interests of the
City.
Andy Vowell
Procurement and Contract Specialist, MPM
1100 37th Street
Evans, CO 80620-2036
(970) 475-2240
avowell@evanscolorado.gov
Page | 4
I.
INTRODUCTION
A. About Evans
Evans, Colorado is a growing city of 23,000 residents with a small-town feel and a
dynamic economic foundation driven by energy, agriculture, healthcare, and construction.
Known for its diverse and welcoming community, Evans offers a high quality of life with
excellent schools, abundant parks, and easy access to both urban amenities and outdoor
adventures.
Located in Northern Colorado along the Front Range of the Rocky Mountains, Evans is
just an hour from Rocky Mountain National Park, providing year-round opportunities for
hiking, biking, and wildlife exploration. The city is also within easy reach of Denver,
Cheyenne, and Denver International Airport, making it well-positioned for economic
growth and accessibility. Historically, Evans was founded in 1867 and incorporated in
1885, playing a key role in regional development along the South Platte River and the
Union Pacific Railroad. Today, the city blends historic roots with modern growth, featuring
new residential developments, commercial expansion, and a strong commitment to
economic resiliency. Evans is currently investing in major infrastructure projects, including
a new police station, expanded roadways, and revitalized public spaces.
With over 300 days of sunshine, a vibrant cultural scene, and a community-driven vision
for the future, Evans is establishing itself as the Community of Choice in Northern
Colorado.
B. Project Objectives
The City of Evans, CO is requesting comprehensive Automated Vehicle Identification
System services to enhance traffic enforcement capabilities for the Evans Police
Department. The selected vendor shall provide a complete turnkey solution
encompassing all necessary hardware, software, installation, training, and ongoing
support. Additionally, the CITY will require speed studies to be completed at three CITY
identified sections of road where there may be suspected speed issues.
All companies submitting a response must be a qualified company and must be able to
meet all requirements as noted in the contract documents and specifications. The
consulting firm shall agree not to refuse to hire, discharge, promote, demote or to
discriminate in matters of compensation against any person otherwise qualified, solely
because of race, religion, creed, color, sex, national origin, ancestry, or physical or
mental disability.
II. REQUIRED QUALIFICATIONS
All companies submitting a response must be a qualified company and must be able to
meet all requirements as noted in the RFP documents and project specifications. The
consulting firm shall agree not to refuse to hire, discharge, promote, demote or to
discriminate in matters of compensation against any person otherwise qualified, solely
because of race, religion, creed, color, sex, national origin, ancestry, or physical or
mental disability.
Page | 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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