Automated Traffic Enforcement Safety Device System

Town of Orange
Request for Proposal
Automated Traffic Enforcement Safety Device System
PROJECT SUMMARY
The Town of Orange ("Town") is soliciting sealed proposals from qualified vendors to provide a turnkey automated
traffic enforcement safety device (ATESD(s)) system for deployment in designated areas throughout the Town. The
system will support the Town's efforts to reduce speeding-related crashes, enhance pedestrian safety, and comply with
all applicable Connecticut laws and regulations governing the use of ATESDs. The system shall comply with the
authority granted the Town under Public Act 23-116 and Chapter 366 of the Code of the Town of Orange.
The selected respondents shall: (i) assist the Town in preparing a comprehensive traffic safety plan; (ii) assist
the Town in designing the system; (iii) provide equipment; (iv) install and operate the system; (v) perform all
necessary calibrations; (vi) provide and maintain all necessary software and data management; (vii) assist with
and provide citation processing support; (viii) collection of fines; (ix) provide training; and (x) provide ongoing
maintenance (collectively the "Solicited Services"). The selected respondent's fee shall not be contingent upon
the number of citations issued or fines levied under the ATESD system.
PROJECT BACKGROUND
On January 14, 2026, the Town adopted legislation entitled "An Ordinance Amending The Code Of The Town Of
Orange To Add Article VI Automated Traffic Enforcement Safety Devices" ("Ordinance"). The Ordinance was
adopted pursuant to the authority granted municipalities pursuant to Public Act 23-116, which authorizes the use of
ATSEDs at locations within school zones, pedestrians safety zones and other locations within a municipality, provided
that the locations of such devices have been identified by the Town in a comprehensive traffic safety plan. The Town
is committed to improving traffic safety and reducing speeding on local roadways, particularly in areas with high
pedestrian activity, schools, parks, and residential neighborhoods. Speeding continues to be a significant contributing
factor to motor vehicle crashes, injuries, and fatalities, posing an ongoing public safety concern for residents, visitors,
and commuters traveling through the Town.
The Town intends to issue this Request for Proposals ("RFP") to solicit qualified and experienced vendors capable of
providing a complete, turnkey ATESD system and the Solicited Services. This includes the design, installation,
operation, maintenance, and support of speed camera systems, as well as assistance with program administration, data
security, public education, and compliance with all applicable state and local laws and regulations.
Through this RFP, the Town seeks a partner that can deliver a reliable, legally compliant, and transparent speed
safety camera program that prioritizes public safety, protects individual privacy, and supports the Town's broader
traffic calming and safety objectives.
PROJECT TIMELINE
The anticipated start date of this project is May or June 2026, but subject to change.
SUBMISSION INSTRUCTIONS
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Pre-Bid Meeting Required No
Pre-Bid Meeting Location N/A
Pre-Bid Meeting Date & Time N/A
Mandatory Walkthrough of Site No
Site Location N/A
Site Location Date & Time N/A
Information Period Closing Date and Time 03/25/2026 Time: 03:00 PM
Solicitation Closing Date 04/01/2026 Time: 12:00 PM
Bid Opening Location First Selectman's Office, Town Hall, 617
Orange Center Road, Orange, CT 06477
Bid Location Time 12:00 PM
Advertising Location(s) New Haven Register, Town Website,
State of Connecticut DAS Website
Respondents are required to submit One (1) original and three (3) copies in a sealed envelope. Proposals received after
this time and date specified above will be rejected. No oral, telephonic, emailed, or faxed corrections, deletions, or
additions to any response shall be accepted. The Town reserves the right to reject any or all responses, and to waive any
or all formalities in connection with this request. Proposals which do not incorporate our requested format, including
quoting items as described, will not be considered. Unless otherwise stated in the solicitation. No alternate responses will
be considered unless alternate responses are specifically requested by the Town.
A response to this solicitation does not permit the Town to award a contract, to pay any costs incurred in the
preparation of a response to this request, or to procure the Town contract for services, supplies or equipment. The
Town will not award to any contractor who is not qualified under applicable Federal, State and local laws and
regulations.
Questions regarding this solicitation should be emailed to Ann Denny, Administrative Assistant to the First
Selectman at adenny@orange-ct.gov. Telephone or oral questions will not be accepted.
INQUIRIES FOR CLARIFICATION
James Zeoli, First Selectman, is the purchasing authority for the Town and is responsible for the conduct of this
procurement. The Town will respond to a Respondents written request(s) for interpretation and/or clarification of the
Solicitation Specifications. Questions regarding this solicitation should be emailed to Ann Denny, Administrative
Assistant to the First Selectman at adenny@orange-ct.gov. Telephone or oral questions will not be accepted. The email
should include in the subject line RFP/RFQ/ITB (i.e. 2026-01). The body of the email should contain the question or
clarification. Every interpretation made to a Respondent will be in the form of an Addendum or Question & Answer to
the Solicitation Documents. The Town will not respond to the Respondents request(s) for oral interpretation and/or
clarification of the Solicitation Specifications for any reason.
ADDENDUMS TO THIS SOLICITAION
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Any Addendum(s) to this solicitation document shall become part of the solicitation. Respondents are required to
check the Town website for addendum(s). Each respondent shall be bound by such addenda whether
received/viewed by the respondent.
SOLICITATION PROTEST
Any Solicitation protest must be submitted in writing. Respondents may file a written protest of the Solicitation
results with the Town's First Selectman's Office. Protest must be submitted via email to Ann Denny, Administrative
Assistant to the First Selectman at adenny@orange-ct.gov.
The Town will acknowledge receipt of a written protest. If the Town has not acknowledged receipt of the
protest by the close of business on the following days, please contact Ann Denny at 203-891-4737.
SCOPE OF SERVICES
Through this RFP, the Town seeks to partner with a vendor that can deliver a reliable, legally compliant, and
transparent ATESD program that prioritizes public safety, protects individual privacy, and supports the Town's
broader traffic calming and safety objectives.
The scope of services for this project will include the following system requirements. Respondents must
propose a system that meets or exceeds the following:
1. Comprehensive Traffic Safety Plan
a. Vendor must assist the Town in its preparation of a comprehensive traffic safety plan.
b. Vendor must be able to provide necessary data and analysis of that data in helping the Town prepare its
plan.
c. Vendor must be able to present the plan to the public at a public hearing on the plan.
d. Vendor must be able to answer questions posed by the public at the public hearing on the plan.
2. Technology Capabilities
a. Ability to detect and record vehicles exceeding posted speed limits.
b. Multi-lane and bi-directional coverage.
c. High-resolution images and video of violation events, including:
i. Vehicle speed at time of capture
ii. Date and timestamp
iii. GPS/location metadata
iv. License plate clearly visible under day/night conditions
d. Automatic license plate recognition (ALPR).
i. Environmental durability (rain, snow, cold, heat).
ii. 24/7 remote monitoring and system health diagnostics.
3. Placement Options
a. Vendor must support fixed pole-mounted units, with optional portable trailer-mounted units, or both.
b. Equipment must not interfere with ADA access or public right-of-way use.
c. Equipment must not interfere with other traffic control signals or devices
d. Equipment must not interfere with nearby utilities or utility right of ways and easements
4. Connectivity and Data Handling
a. Secure data transfer using encrypted communication.
b. Data stored on secure servers that comply with best-practice cybersecurity standards.
c. Configurable data retention periods consistent with Connecticut requirements.
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5. Personal Identifiable Information
a. System must ensure the security of personally identifiable information ("PII") and timely deletion of PII
from the system as required by law
b. Vendor must document procedure it will follow for the timely deletion of PII
c. Vendor must assist with the Town developing a privacy policy and protocol on (1) the privacy, security,
collection and destruction of PII and (2) establishing internal audit requirements to ensure compliance
with said policy and protocol.
d. Vendor must comply with all applicable and valid Freedom of Information Act mandates and
requirements and must cooperate with the Town when a valid request for information is made
6. Calibration & Accuracy
a. Independent calibration by a certified technician before deployment and periodically thereafter.
b. Vendor must supply calibration documentation suitable for court presentation
7. Citation Process
a. Provide, install and maintain software required to process, issue and track citations and payments.
b. Citations need to be in compliance with Orange Code of Ordinances and other relevant and applicable
laws.
c. Provide viewable recorded event images and event data including the vehicle registration, plate numbers
and letters, vehicle registration plate type, date, location and time of violation and images of the
violation event
d. Information must be shareable and accessible for Orange Police Department review
e. Collection of fees and depositing same with an agreed stricture, if any, in an account specific to the
Town.
f. Fine collection services must also include civil actions, or other available legal avenues used to collect
overdue payments.
g. Successful vendor must provide the Town with monthly reports of collections.
8. Customer Service
a. Vendor must be able to respond to all public inquires about the program, citations, payments and other
questions associated with the enforcement and citation process.
9. Record Keeping
a. Successful vendor shall keep all true and accurate images, data, records, revenues and expenses
associated with the program and provide the Town access to the same.
b. Successful vendor shall prepare and send a monthly report to the Town which includes the following
items:
i. Number of events
ii. Number of violations recorded and approved
iii. Traffic volumes and violations by location
iv. Number of citations prepared and mailed
v. Number and dollar amount of fines billed and collected
vi. Status of citations issued (outstanding, paid or in collections)
vii. Number of appeals
viii. Status of appeals
ix. Equipment status
VIOLATION PROCESSING & CITATION SUPPORT
The Town's workflow process for Violation Processing & Citation Support services
includes but is not limited:
1. Evidence Review Workflow
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a. Respondent shall supply software that allows authorized Orange Police Department personnel to review
and approve all events before a citation is issued.
b. System must maintain an audit trail for every action taken.
2. Citation Issuance & Mailing
a. After a sworn officer of the Orange Police Department or an employee of the Town as designated by
the local traffic authority shall review and approve the recorded images provided by the system. If,
after such review, the member or employee determines that there are reasonable grounds to believe
that a violation occurred, the member or employee may authorize the issuance of a citation to he owner
of the vehicle by first class mail.
b. Vendor shall be responsible for generating and mailing the citations, consistent with Connecticut and
Town requirements for notice format, timelines, and public disclosure.
c. All notices must be ADA-compatible and available in multiple languages (English & Spanish
minimum).
3. Court Support
a. Vendor must provide court-admissible evidence packets, including:
i. Certificate of calibration
ii. Operator logs
iii. Violation images and metadata
iv. Vendor must provide remote or in-person expert testimony when requested.
v. Vendor must fully cooperate with Orange Police Department and/or Town Counsel in
prosecuting citations.
IMPLEMENTATION SERVICES
The Town of Orange implementation services include but are not limited:
1. Site Assessment
a. Vendor shall conduct a complete assessment of all roadways in the Town of Orange and such
assessment shall include:
i. Speed study analysis
ii. Sightline evaluation
iii. Utility and power availability
iv. ADA and right-of-way compliance
2. Installation
a. Vendor must:
i. Install poles, cabinets, power connections, and communication hardware
ii. Coordinate with Orange Public Works, UI (United Illuminating), Orange Police and other
utility companies as necessary
iii. Restore any disturbed surfaces
3. Public Education & Outreach
a. Vendor shall assist with developing a public-awareness campaign including:
i. Press materials
ii. Website content
iii. Sample warning-period notifications
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iv. Community-facing FAQ
TRAINING
The Town of Orange is requesting training services which include but are not limited:
1. Providing comprehensive on-site training to Town personnel in:
a. System operation
b. Evidence reviews and export
c. Back-office citation workflows
d. Maintenance troubleshooting
e. Reporting and analytics
Training materials must be provided in both digital and hard-copy formats.
ONGOING MAINTENANCE AND SUPPORT
The selected respondent should provide a full-service maintenance model including:
1. 24/7 remote monitoring
2. On-site repair within a defined response time (e.g., 24-48 hours)
3. Replacement of defective parts
4. Software updates and security patches
5. Annual calibration certification
DATA PRIVACY AND SECURITY REQUIREMENTS
The selected respondent must comply with:
1. Connecticut cybersecurity standards
2. CJIS requirements for any law-enforcement data access
3. Industry security practices including encryption in transit and at rest
4. Prohibition on selling or reusing data for non-Town purposes
5. At expiration of contract, or should contract be terminated for any reason, all data collected is the sole
property of the Town of Orange.
6. The DOT model privacy policy and protocol on the privacy, security, collection and destruction of PII
and any policy and protocol adopted by the Town that imposed greater protections
A full data management plan must be submitted as part of a response.
REPORTING & ANALYTICS
The selected respondent must supply dashboards and downloadable reports detailing:
1. Violations by date/time/location
2. Average and 85th-percentile speeds
3. System uptime
4. Citation processing milestones
5. Warning-period metrics
Reports should be exportable (XLS, CSV, PDF).
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CONTRACT TERM
The term of the contract will be for the period of time starting on the effective date of Personal Service Contract that
the successful respondent and the Town enter into and ending three years from the date the first automated traffic
enforcement safety device becomes operational within the Town, with an option for extension upon mutual written
agreement between the Town and the successful respondent.
CERTIFICATIONS AND LICENSES
Respondents must have a valid Connecticut business license throughout the solicitation process. The awarded
Respondent must maintain an active Connecticut business license during the term of the contract and any extension
thereof. Failure to maintain an active business license shall be grounds for termination of the contract by the Town.
If the service(s) that the respondent is providing requires a license, certification, or other form of qualification,
documentation must be provided at the time of submission. It is the responsibility of the respondent to maintain a
license through the entirety of the project. Failure to maintain a required license, certification, or other form of
qualification will result in an automatic void of the contract.
PROPOSAL REQUIREMENTS
The Town's preferred vendor is a full-service provider with expertise in designing, planning, implementing, operating,
maintaining and enforcing ATESD programs. The successful vendor responding to this RFP shall demonstrate that it
has significant experience and technical background in the field.
Respondents must include at a minimum within their proposals:
1. Executive summary
2. Technical specifications of equipment
3. Project approach and implementation timeline
4. Staffing plan & resumes of key personnel
5. Data security and retention plan
6. Evidence of compliance with Connecticut ATESD requirements
7. Three references from similar municipal deployments
8. Detailed pricing proposal
9. Proof of insurance
10. Contract - the Town's Personal Service Contract or respondent's sample agreement
All respondents shall reply to this RFP by submitting a written proposal and completing the attached reply sheets.
PRICING
Respondents' proposals should be submitted under the following permitted models:
1. Turnkey / Flat Fee Model
a. Lump sum cost for comprehensive traffic safety plan, public hearing, design, equipment, installation,
software, maintenance.
2. Per-Citation Processing Fee Model
a. Vendor compensated only for processed and approved violations (must comply with CT law and Town
rules).
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b. Fee may not be contingent upon the number of citations or fines issued
3. Hybrid Model
a. Combination of fixed fees and per-citation fees.
Respondents must provide clear line-item costs for:
1. Equipment (fixed / mobile)
2. Installation
3. Disconnect fee
4. Back-office services
5. Support & maintenance
6. Optional enhancements
7. Pricing should be based on a minimum 3-year contract, with the possibility of an extension to 5 years.
The pricing for this application shall include all applicable costs as outlined in the pricing bid sheet or bid pricing
document. Quantities or hours listed on the bid sheet are estimated and may be revised at the time of the award. In the
event it is necessary to revise the quantities/hours, an increase or decrease thereof may be made without limit and
adjustment and compensation shall be made on the basis pricing. The estimation(s) noted in this solicitation are
approximate (estimated only for use in comparing responses); and that the sums obtained by multiplying the Unit
Prices by the estimated quantities, and the Total of these sums, are inserted for the purpose of checking this
Solicitation and for the convenience of the respondent. The actual contract will be paid for the actual quantities
ordered only.
Pricing should not include federal excise or state sales taxes. State Sales Tax is exempt under Connecticut General
State Statute Sec. 12-412. The Town is also exempt from transportation taxes when goods are consigned to the Town.
Tax Exemption certificates will be furnished by the Finance Department upon satisfactory proof of delivery to the
Town.
METHOD OF SELECTION
The respondents' proposals will be evaluated by an evaluation committee based on the following criteria:
A B C D E
Category Weight (%) Score (0 to Weighted Criteria Notes
5 Points) Score (B X
C)
Technical Capability 20.00% Ability to meet CT ATESD legal
& Compliance requirements; accuracy;
equipment performance; day/night
capture; ALPR effectiveness.
Experience & 15.00% Municipal ATESD experience;
Qualifications references; record of success;
staff expertise.
Implementation Plan 15.00% Site assessment approach; installation
& Timeline plan; project management; training
quality; public presentation
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Data Security, 15.00% Cybersecurity protocols;
Privacy & Retention encryption; CJIS alignment; data
retention compliance.
Violation Processing 10.00%
Evidence workflow; citation mailing;
& Back-Office
audit trails; court support.
Support
Maintenance & 10.00% Uptime guarantees; response time;
Support Services calibration; local service capacity.
Pricing Structure 10.00% Transparency of pricing; total
program cost; sustainability;
cost-effectiveness.
Public Education & 5.00%
Outreach materials; transparency
Community
initiatives; multilingual support.
Engagement
Total 100%
The evaluation committee will read and grade (privately and individually) all responsive proposals based on the
evaluation criteria specified in this RFP. Each Respondent will be ranked back on the evaluation committee's scores of
the proposals. The evaluation committee shall select the finalist(s) to be interviewed, if interviews are so requested by
the Town.
The financial strength of the respondent, presence in the State of Connecticut and the results of reference checks may
also be considered during the evaluation process. In addition, exceptions raised by the respondents (if any) will need to
be reconciled to the mutual satisfaction of both parties prior to an award.
The evaluation committee shall recommend awarding the proposal which is deemed to be in the best interest of the
Town based on the specifications found in this RFP.
The Town may select individuals to serve as observers and advisors during the evaluation process. The observers and
advisors will be permitted to read the proposals of the finalists; will be permitted to attend the interviews; and will be
permitted to ask questions at the interviews. The observers and advisors will not be permitted to grade the proposals or
the interviews.
Selected respondents may be required to present their proposals to the Town at a Board of Selectmen meeting. The cost
of such presentations and interviews shall be borne solely by the respondent.
COMMENCMENT OF WORK-NO PURCHASE ORDER NO PAY
The Town will not be responsible for payment of any work services performed or material(s) supplied by the successful
respondent before the Contractor receives a fully executed agreement and purchase order. Unless an emergency has
been declared by the First Selectman, who is duly empowered to do so, and the vendor receives written authorization
from this individual to proceed. Note: Responsibility for payment shall be limited to only that work deemed necessary
by the Town to alleviate the immediate emergency.
The respondents awarded shall not begin any work until:
1. An executed contract is signed by the Town and the awarded respondents
a. In executing the Agreement, the Awardee will be required to reaffirm and restate all representations
made in its solicitation submission.
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b. The failure of the Awardee to execute such Agreement, pay any taxes due, to supply the required bonds
or submit the Certificate of Insurance, (10) days after the prescribed forms are presented for signature, or
within such extended period as the Town grants based upon reasons determined sufficient by the Town,
shall constitute a default and the Town reserves the right to any remedies available at law or in equity
including pursuit of solicitation bond. The Town may either award the Contract to the next responsible
respondent or re-advertise the solicitation.
c. Once a contract is executed the Town department responsible for requesting the work will issue
Notice to Proceed.
2. A Purchase order is issued for the work
a. The PO Number must be listed on all invoices associated with the project.
INSURANCE REQUIREMENTS
Prior to the commencement of the work, and as a condition of site access, the Respondent (referred to hereinafter as
the "Contractor") shall deliver to the Town of Orange (referred to hereinafter as the "Owner") a valid and currently
dated Certificate of Insurance (COI).
The insurance coverage carried by the Contractor must be placed with and written by an insurance company admitted
doing business in the State of Connecticut, and with a rating of A-or better by A.M. Best.
The insurance coverage's carried by the Contractor (shown below) shall apply regardless of whether the operations,
actions, derelictions or failures to act, from which any claim arises, are attributable to the Contractor, a subcontractor,
a sub-subcontractor, or any consultant, officer, agent, employee or anyone directly or indirectly employed by any of
them, including anyone for whose acts any of the aforementioned may be liable by operation of statute, government
regulation or applicable state law. Failure of Contractor to provide a Certificate of Insurance shall in no way limit or
relieve Contractor of its duties and responsibilities in this Agreement. At a minimum, the COI shall indicate that the
following coverages and limits are in place:
1. Commercial General Liability: Minimum Limits Required
Insurance Amount Liability Category
$2,000,000 General Aggregate
$2,000,000 Producers/Completed Operations Aggregate
$1,000,000 Each Occurrence
$1,000,000 Personal and Advertising Injury
$100,000 Fire Damage - Any One Fire
$5,000 Medical Expense - Any One Person
a. The Owner (The Town of Orange and all its elected or appointed directors, officers, officials, agents,
employees and members of all its boards and commissions) and the State of CT, will be included as an
Additional Insured onto the CGL policy carried by the Contractor. The Additional Insured coverage afforded
to the Owner shall apply on a primary and non-contributory basis and include completed operations coverage.
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