SCOPE OF WORK
All parts ordered by the Village of Irvington must be delivered to the Mechanics Garage, 6 South
Astor Street, Irvington, NY 10533. The successful bidder(s) must be located in Westchester
County within 15 miles driving distance from Irvington, NY as parts ordered must be delivered
to the Mechanics Garage within a two (2) hour timeframe. In addition, bids from dealers in
Rockland County will be considered as long as they are able to be delivered to the Mechanics
Garage within a two (2) hour timeframe.
Irvington is a small Village which does not have a large vehicle fleet and spends approximately
$35,000.00 annually on auto parts.
The low bidder must be able to supply the above items for Ford, General Motors, etc.
The bid should include a discount amount off standard retail pricing.
Multiple suppliers may be awarded the bid as required and necessary and as in the best interest of
the Village of Irvington.
PROPOSAL DUE DATE
Proposals can either be accepted up until 11AM on April 22, 2026, in the Clerk’s Office, Village
Hall, 85 Main Street, Irvington, NY 10533 or mailed to the attention of Karen Buccheri, Assistant
to the Village Administrator, to be received by the Bid Due Date.
Please return the completed Bid Form and Non-Collusive Bidding Certification by the bid date
indicated above.
RIGHT TO REJECT PROPOSALS
This Bid Proposal does not commit the Village to award a contract, pay any cost incurred in the
preparation of a proposal in response to this Bid request or to procure or contract for services. The
Village intends to award a contract on the basis of the best interest and advantage to the Village,
and reserves the right to accept or reject any or all proposals received as a result of this request, to
negotiate with all qualified proposers or to cancel this Bid Proposal in part or in its entirety, if it is
in the best interest of the Village to do so.
CANCELLATION CLAUSE
Any violation of the terms, conditions, requirements and/or non-performance of the agreement
resulting from this Bid proposal shall result in immediate cancellation. The agreement may be
cancelled by the Village and/or for any other reason(s) upon thirty (30) days written notice.
TERM OF CONTRACT
Award of this contract shall be for a term of twelve months with the mutual option to renew for
one (1) year. It is our intent to have this contract work commence June 1, 2026 and end on May
31, 2027.
VILLAGE OF IRVINGTON, NEW YORK
AUTO PARTS
BID #: 2026-13
NON-COLLUSIVE BIDDING CERTIFICATION
** THIS PAGE MUST BE RETURNED WITH BID/PROPOSAL. FAILURE TO DO
SO MAY RESULT IN YOUR BID/PROPOSAL BEING REJECTED. **
By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies,
and in the case of a joint bid each party thereto certifies as to its own organization under penalty
of perjury, that to the best of his/her knowledge and belief:
1. The prices of this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting competition,
as to any matter relating to such prices with any other bidder or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the Bidder and will not knowingly be disclosed by
the Bidder prior to opening, directly or indirectly, to any other Bidder or to any
competitor; and
3. No attempt has been made or will be made by the Bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting
competition.
Signature
Date
Contractor/Supplier
