Auto Body Repair Servies

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
PICK UP/ DELIVERY ADDRESS:
SUBMIT BID TO:
LOS ANGELES HARBOR DEPARTMENT
By Hand or Mail: OR By E-mail:
Los Angeles Harbor Department jestrada@portla.org
500 Pier A Street, Berth 161
Purchasing Office, 1st Floor Wilmington, CA 90744
500 Pier A Street Or, as directed by Harbor Department Personnel
Wilmington, CA 90744-6433
Buyer: Jacquelyn Estrada, Procurement Analyst
E-mail: jestrada@portla.org
ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL
Item Quantity Unit DESCRIPTION Unit Price Extension
AUTO BODY REPAIR SERVICES
BIDS are requested for the annual requirements of the Los Angeles Harbor Department ("Department" or
"City") for AUTO BODY REPAIR SERVICES as per attached Specification No. E260107 (Attachment A), to
be furnished and delivered as may be required upon the execution of the contract for a period of one (1) year
from the date of contract execution, including two, one-year renewal options, subject to the approval of the
Executive Director, or designee.
1. LABOR RATES, SHOP.
FOR WORK PERFORMED IN ACCORDANCE WITH SPECIFICATIONS:
Per hour rate for materials is based on a percent (%), for example, from "Mitchell Estimating", times
Paint Repair Labor Hourly Rate. Total pricing for materials is determined by the hourly rate as stated
below times the total number of repair labor hours required for the job.
Labor rates shall be subject to change upon vendor's written notification to, and acceptance by,
the Director of Contracts and Purchasing. Contractor shall comply with all applicable labor laws of
the State of California.
Time of delivery: ___________________ days after receipt of order: Discount Payment Terms _____________% discount ____________ days.
Affirmative Action - An approved AA plan or certification, if not on file, will be required prior to award of contract.
DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or corporation not
herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in any manner sought by collusion
t o secure to himself any advantages over other bidders.
NOTIFY:
N. Wessel Firm Name _________________________________________________________________________________________________________
E-26-0107
JLE051326 Mailing Address _____________________________________________________________________________________________________
City State Zip
Prev:
AGRMT329
Phone No. __________________________________________ Email: _________________________________________
REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.
The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein quoted,
INCLUDING THE GENERAL CONDITIONS THAT FOLLOW. THIS BID MUST BE SIGNED.
_____________________________________________________________ __________________________________________________________________
Authorized Signature Print Name and Title
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
UOM DESCRIPTION RATE PER HOUR
A. HR BODY REPAIR $
B. HR FRAME REPAIR $
C. HR MECHANICAL REPAIR $
D. HR STRUCTURAL $
E. HR BODY SUPPLIES/ MATERIALS $
F. HR PAINT REPAIR / REFINISH $
G. HR PAINT MATERIALS / REFINISH $
2. PARTS AND MATERIALS.
REPAIR PARTS AND MATERIALS NEEDED TO COMPLETE AUTO BODY REPAIR IN
ACCORDANCE WITH THE SPECIFICATIONS
Contractor's supplier's invoice plus __________% mark-up
Prices charged the City are based on a Cost Plus Percentage Mark-Up to the supplier's net/cost price,
as indicated on invoices from the manufacturer, distributor, sub-supplier, or other supply chain source.
Percentage mark-up is to remain firm for the duration of the contract.
A copy of each manufacturer's, distributor's, sub-supplier's, or other supply chain source's invoice
pertaining to the specific City Sub-Purchase Order shall be submitted with the contractor's invoice.
Failure to submit invoice copies may be considered a Breach of Contract, and will result in payment
delays, or non-payment of the contractor's invoice.
The "Price Agreement Conditions" herein shall apply to discounts/mark-ups quoted.
3. SUBCONTRACTED WORK.
SUBCONTRACTED REPAIR WORK; NEEDED TO COMPLETE AUTO BODY REPAIR IN
ACCORDANCE WITH THE SPECIFICATIONS
Cost for subcontracted work (i.e. glass repair, CNG inspection and certification, etc.) shall be provided
to the City at contractor's actual cost plus related taxes, freight and delivery. A copy of each
manufacturer's, distributor's, sub-supplier's, or other supply chain source's invoice pertaining to the
specific City Sub-Purchase Order shall be submitted with the contractor's invoice. Failure to submit
invoice copies may be considered a Breach of Contract, and will result in payment delays, or non-
payment of the contractor's invoice.
List subcontracted work, if any:
SUBCONTRACTOR SERVICE
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
PICK UP AND DELIVERY OF CITY VEHICLES.
Does your company charge for pick-up or delivery of City vehicles? (CHECK ONE)
No, Skip to line 6
Yes; Complete lines 4-5
4. PICK UP OF CITY VEHICLES FOR DELIVERY TO VENDOR'S PREMISES, PORTAL TO PORTAL.
PICK UP FEE PER VEHICLE $
5. DELIVERY OF REPAIRED VEHICLES TO CITY PREMISES, PORTAL TO PORTAL.
DELLIVERY FEE PER VEHICLE $
6. MISCELLANEOUS FEES.
N/A
UNIT OF
DESCRIPTION UNIT PRICE
MEASURE
A. $
B. $
C. $
D. $
E. $
(ATTACH ADDITIONAL SHEET(S), IF NECESSARY)
7. REPAIR ESTIMATES.
Initial estimates are to be provided free of charge. Supplemental estimates after teardown, resulting from
concealed and/or hidden damage, will be assessed as follows:
SUPPLEMENTAL ESTIMATE FEE (PER HOUR) $
PERSON(S) TO CONTACT FOR SERVICE:
NAME:
TELEPHONE:
E-MAIL:
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
BIDDERS' INSTRUCTIONS
BID SUBMITTAL TIMELINESS. Bidders ("Vendor", "Contractor", "Supplier") solely are responsible for the
timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure that their bids
are delivered/received at the location designated at or before the deadline set forth above. Bidders are
cautioned that matters including, but not limited to, power and internet outages, email server failures and
delays, traffic congestion, and security measures and/or events in or around the Port of Los Angeles, may
lengthen the amount of time necessary to deliver the bid, whether the bid is submitted electronically, in person
or by mail.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an addendum(a) to
modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los Angeles internet
website - www.portoflosangeles.org and the Los Angeles Regional Alliance Marketplace for Procurement
website - https://www.rampla.org/s/ . It is the responsibility of the bidder to be aware of and respond to any
such addendum(a) before the deadline of the applicable bid request. Failure to do so may deem the bid non-
responsive.
DEVIATION FROM SPECIFICATIONS. Specifications contained herein are to describe the construction,
design, size, and quality of the desired product and are not intended to be restrictive to any particular product.
If bidder proposes to furnish another product equal in quality and purpose, such bids will be considered as
long as they materially comply with the specifications. Each deviation from the specifications must be stated
in a letter, attached to bidder's submittal. Failure to do so may void bid.
SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid, the
bidder may request in writing that the specifications be modified. Such request must be received by the
Purchasing Officer at least five (5) working days before bid opening date. All bidders will be notified by
Addendum of any approved changes in the specifications.
ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no brand is
indicated, Bidder must submit with bid, complete illustrative and technical data on materials or equipment
proposed to be furnished. Failure to furnish such data may void bid.
PRINTED LITERATURE. Terms, conditions, and deviations from specifications contained within printed
material/literature will not be accepted. Each deviation from the specifications must be stated in a letter,
attached to the bidder's submittal.
PRE-AWARD CONFERENCE. Prior to award of contract the successful bidder will be required to attend a
pre-award conference to be scheduled at a later date. The intent of this meeting will be to discuss contract
regulations, specifications, invoicing, delivery times, etc., in order to ensure successful administration of the
contract.
REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall
complete and return all Quotation documents requested by the Department, including addenda, specifications,
drawings and all forms. The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide
all Quotation documents requested by the Department at the Quotation closing date and time.
TECHNICAL CORRECTIONS. The Executive Director or designee is authorized to make minor technical
corrections or clarifications in order to effectuate the intent of this contract/bid.
AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole, split
award or delete line items, as it may deem necessary, unless otherwise stated herein.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
CONTRACTUAL TERMS SECTION
VENDOR CONTACT FOR CONTRACTUAL ISSUES:
Contact Person:
Title:
Telephone:
Email Address:
PRIMARY VENDOR CONTACT FOR SERVICE REQUESTS:
Contact Person:
Title:
Telephone:
Email Address:
24-Hour Contact
Phone:
BUSINESS HOURS. Vendor to indicate business hours.
Monday-Friday: __________ A.M. to __________P.M.
Saturday: __________A.M. to __________P.M. Closed
Sunday: __________A.M. to __________P.M. Closed
PRICE AGREEMENT CONDITIONS. (Discount/Mark-up Lines) Prices charged the Harbor Department are
based on a percentage discount from or mark-up to the manufacturer's published price list. Percentage
discount/mark-up is to remain firm for the duration of the contract but said Manufacturer's Price Lists are
subject to fluctuation in accordance with changes as issued by the Manufacturer. Price Lists which are
submitted with BID must be current in effect at time of BID opening and shall not be subject to change for a
period of sixty (60) days after bid opening.
If the prices on the Price List are raised, the Harbor Department reserves the right to accept such raises or to
cancel such items from the contract. The Harbor Department is to be given benefit of any decline in prices
immediately upon the manufacturer's effective date of such decline. Changes in Price List shall be effective
on the date designated on the Price List or upon receipt by the Harbor Department Purchasing Office,
whichever is later. Increases in Price Lists shall not be retroactive.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
Specifications and conditions in the BID shall supersede any conflicting conditions in PRICE LISTS.
Three (3) additional copies of the Price List(s) will be required to be submitted by the successful bidder prior
to award of a contract. In addition, four (4) copies of any new or revised Price List(s) must be sent immediately
to the Harbor Department Purchasing Officer, 500 Pier A Street, Wilmington, CA 90744. Price List shall show
vendor's name along with the City Contract or Purchase Order Number.
- WHEN QUOTING INTERNET / ON-LINE CATALOGS AND PRICE LISTS:
The bidder shall provide, in its quotation, access to a secured (https) website for the City of Los Angeles
Purchasing Agent to identify and confirm product prices online. The online price list must have a cross
reference or search function to identify items and prices by Product/Part Number and/or Product Description.
The successful bidder shall provide website access to all City customers placing orders. The website must
allow for printing any page on the customer's computer screen so as to create a "hard copy" record of the
items and prices. City staff is required to print the price page for each item ordered and attach it to their
Purchase Order for City auditing purposes.
- WHEN NO CATALOG OR PRICE LIST EXISTS:
When manufacturer's price lists do not exist or are not otherwise available for Cost Plus Mark-Up contracts,
the following shall apply:
Prices charged the City are based on a Cost Plus Percentage Mark Up to the supplier's net/cost price, as
indicated on invoices from the manufacturer, distributor, sub-supplier, or other supply chain source.
Percentage mark-up is to remain firm for the duration of the contract, including renewal option periods.
A copy of each manufacturer's, distributor's, sub-supplier's, or other supply chain source's invoice pertaining
to the specific City Sub-Purchase Order shall be submitted with the contractor's invoice. Failure to submit
invoice copies may be considered a Breach of Contract, and will result in payment delays, or non-payment of
the contractor's invoice.
- For auditing purposes, the vendor may be asked to provide any of the following to verify part pricing to the
Department: page # where price is located, print out of web page pricing, excel row # for submitted excel price
lists and/or copy of manufacturer's, distributor's, sub-supplier's, or other supply chain source's quotation.
NEW AND UNUSED. The materials utilized for repairs shall be new and unused, current model/offering.
WARRANTY. Terms of warranty on equipment offered. Free PARTS and SERVICE (LABOR) for defective
parts and workmanship for the following time period after materials/work has been accepted (specify time
period):
Parts: _______________________________ Labor: _________________________________________
Please attach a general warranty statement to your bid.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
TIME AND MATERIALS WITH NO FIXED FEE. All invoices with payments for time and materials must be
supported/backed up by time sheets. Note: those invoices with fixed fee rates do not require time sheets.
INDEMNITY. Contractor shall save, keep, bear harmless and fully defend and indemnify the City of Los
Angeles, the Harbor Department, and all boards, officers, employees, agents or other authorized
representatives thereof, from all liability, damages, costs or expenses in law or equity claimed by anyone for
bodily injury or death, or damage to property arising out of the performance by Contractor of its obligations
hereunder, whether liability is attributable solely to Contractor or to a combination of Contractor and City.
INSURANCE CLAUSE / LIMITS
INDEMNIFICATION AND INSURANCE:
Indemnification
Except for the sole negligence or willful misconduct of the City, or any of its Boards, Officers, Agents,
Employees, Assigns and Successors in Interest, Contractor undertakes and agrees to defend, indemnify
and hold harmless the City and any of its Boards, Officers, Agents, Employees, Assigns, and Successors
in Interest from and against all suits and causes of action, claims, losses, demands and expenses,
including, but not limited to, attorney's fees (both in house and outside counsel) and cost of litigation
(including all actual litigation costs incurred by the City, including but not limited to, costs of experts and
Vendors), damages or liability of any nature whatsoever, for death or injury to any person, including
Contractor's employees and agents, or damage or destruction of any property of either party hereto or of
third parties, arising in any manner by reason of the negligent acts, errors, omissions or willful misconduct
incident to the performance of this Contract by Contractor or its subcontractors of any tier. Rights and
remedies available to the City under this provision are cumulative of those provided for elsewhere in this
Contract and those allowed under the laws of the United States, the State of California, and the City.
Acceptable Evidence and Approval of Insurance
Electronic submission is the required method of submitting Vendor's insurance documents. Vendor's
insurance broker or agent shall register with the City's online insurance compliance system KwikComply
at https://kwikcomply.org/ and submit the appropriate proof of insurance on Vendor's behalf.
POLICY COPIES
Upon request by City, Vendor shall furnish a copy of the binder of insurance and/or full certified policy for
any insurance policy required herein. This requirement shall survive the termination or expiration of this
Agreement.
PRIMARY COVERAGE
The coverages submitted must be primary with respect to any insurance or self-insurance of the City of Los
Angeles Harbor Department. The City of Los Angeles Harbor Department's program shall be excess of this
insurance and non-contributing.
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
NOTICE OF CANCELLATION
For each insurance policy described above/below, the Vendor shall give to the Board of Harbor
Commissioners a 10-days prior notice of cancellation or reduction in coverage for nonpayment of premium,
and a 30-days prior notice of cancellation or reduction in coverage for any other reason, by written notice
via registered mail and addressed to the City of Los Angeles Harbor Department, Attention: Risk Manager
and the City Attorney's Office, 425 S. Palos Verdes Street, San Pedro, California 90731.
RENEWAL OF POLICIES
At least thirty (30) days prior to the expiration of any policy, Vendor shall direct their insurance broker or
agent to submit to the City's online insurance compliance system KwikComply at http://kwikcomply.org a
renewal certificate showing that the policy has been renewed or extended or, if new insurance has been
obtained, evidence of insurance as specified below. If Vendor neglects or fails to secure or maintain the
insurance required below, Executive Director may, at his or her own option but without any obligation, obtain
such insurance to protect the City's interests. The cost of such insurance will be deducted from the next
payment due Vendor.
For further clarification on Insurance procedures, coverage information and documentation please
go to http://www.portoflosangeles.org/business/risk.asp.
Vendor will be required to furnish, at its own expense and within TEN (10) days of notification of pending
award, proof of insurance, in accordance with the types and in the minimum limits shown below:
NOTE
FAILURE TO SUBMIT PROOF OF INSURANCE WITHIN (10) DAYS UPON RECEIPT OF NOTICE OF
INTENT TO AWARD WILL DEEM THE BIDDER NON- RESPONSIVE AND THE PROSPECTIVE
AWARD MAY BE CANCELLED.
General Liability Insurance
Vendor shall procure and maintain in effect throughout the term of this Agreement, without requiring
additional compensation from the City, commercial general liability insurance covering personal and
advertising injury, bodily injury, and property damage providing contractual liability, independent
contractors, products and completed operations, and premises/operations coverage written by an
insurance company authorized to do business in the State of California rated VII, A- or better in Best's
Insurance Guide (or an alternate guide acceptable to City if Best's is not available) within Vendor's normal
limits of liability but not less than one million Dollars ($1,000,000.00) combined single limit for injury or
claim. Where Vendor provides or dispenses alcoholic beverages, Host Liquor Liability coverage shall be
provided as above. Where Vendor provides pyrotechnics, Pyrotechnics Liability shall be provided as
above. Said limits shall provide first dollar coverage except that Executive Director may permit a self-
insured retention or self-insurance in those cases where, in his or her judgment, such retention or self-
insurance is justified by the net worth of Vendor. The retention or self-insurance provided shall provide
that any other insurance maintained by Department shall be excess of Vendor 's insurance and shall not
contribute to it. In all cases, regardless of any deductible or retention, said insurance shall contain a
defense of suits provision and a severability of interest clause. Additionally, each policy shall include an
additional insured endorsement (CG 2010 or equivalent) naming the City of Los Angeles Harbor
Department, its officers, agents and employees as Primary additional insureds.
Garagekeepers Legal Liability Insurance Required.
8

REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
Auto Liability Insurance
Vendor shall procure and maintain at its expense and keep in force at all times during the term of this
Agreement, automobile liability insurance written by an insurance company authorized to do business in
the State of California rated VII, A- or better in Best's Insurance Guide (or an alternate guide acceptable
to City if Best's is not available) within Vendor's normal limits of liability but not less than one million
Dollars ($1,000,000.00) covering damages, injuries or death resulting from each accident or claim arising
out of any one claim or accident. Said insurance shall protect against claims arising from actions or
operations of the insured, or by its employees. Coverage shall contain a defense of suits provision.
Additionally, each policy shall include an additional insured endorsement (CG 2010 or equivalent) naming
the City of Los Angeles Harbor Department, its officers, agents and employees as Primary additional
insureds.
On Hook Coverage Required.
Workers' Compensation and Employer's Liability
Vendor shall certify that it is aware of the provisions of Section 3700 of the California Labor code which
requires every employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and that the Vendor shall comply with such
provisions before commencing the performance of the tasks under this Agreement. Coverage for claims
under U.S. Longshore and Harbor Workers' Compensation Act, if required under applicable law, shall be
included.
Vendor shall submit Workers' Compensation policies whether underwritten by the state insurance fund
or private carrier, which provide that the public or private carrier waives it right of subrogation against the
City in any circumstance in which it is alleged that actions or omissions of the City contributed to the
accident. Such worker's compensation and occupational disease requirements shall include coverage
for all employees of Vendor, and for all employees of any subcontractor or other vendor retained by
Vendor.
INITIAL HERE ACKNOWLEDGING INSURANCE REQUIREMENTS:
(initial)
Upon approval of insurance, contractor will receive written authorization to proceed.
NO WORK MAY BE PERFORMED WITHOUT SUCH WRITTEN AUTHORIZATION TO PROCEED
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REQUEST FOR BID
CITY OF LOS ANGELES BID NUMBER: 13146
HARBOR DEPARTMENT
(SHOW THIS NUMBER ON ENVELOPE)
BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026
DELIVERY
NOTIFICATION. The vendor shall notify the Los Angeles Harbor Department Construction and Maintenance
Division-Garage at (310) 732-3404 not less than three (3) days in advance that the vehicle is ready for delivery.
PICK UP/DROP OFF POINT. Prices to include all delivery charges, F.O.B. the Harbor Department, 500 Pier
A St., Wilmington, CA 90744
DROP OFF POINT, WILL CALL. Location where vehicles may be dropped off and picked up on a "Will
Call" basis:
COMPANY:
LOCATION:
ADDRESS:
VENDOR QUALIFICATIONS
CALIFORNIA BUREAU OF AUTOMOTIVE REPAIR LICENSE.
In accordance with Section 7028.15 of the Business and Professions Code, bidder must provide the following
information:
Contractor's License No.:
Class: Expiration Date:
Please attach a copy of your license with your bid.
Contractor shall, at its sole cost and expense, obtain and maintain throughout the entire term of this
Agreement, including any renewals, all licenses, registrations, certifications, and permits required under
applicable federal, state, and local laws to perform contracted services. Such requirements include, but are
not limited to, a valid and active contractor's license issued by the California Contractors State License Board,
in the appropriate classification(s). Contractor expressly agrees to timely renew all required licenses to ensure
there is no lapse in validity. Under no circumstances shall Contractor perform any work under this Agreement
with an expired, suspended, revoked, or otherwise invalid license.
QUALIFICATIONS AND REFERENCES
Provide a narrative describing your company's qualifications to perform the specified services, including past
relevant experience and a minimum of three (3) client references, with contact names and information. Include
information regarding your company's experience involving the size and level of complexity of the proposed
contract.
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