Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
purchasing@kalamazoocity.org
REQUEST FOR QUALIFICATIONS (RFQ)
The City of Kalamazoo, Michigan is soliciting sealed proposals for:
Project Name: Auto Body Repair Pre-Qualification
Bid Reference #: 92819-001.0
RFQ ISSUE DATE: March 14, 2024
Number of Copies Required:
One (1) Original + One (1) copy
PROPOSAL DUE/OPENING DATE: April 16, 2024 at 3:00 p.m. Local Time (ET)
Facsimile Proposals Will Not Be Accepted
MAILING ADDRESS & INSTRUCTIONS
Mail to:
Purchasing Division
241 W. South Street
Kalamazoo, MI 49007
Questions about this RFQ should be directed to:
Tom Quigley, Fleet Manager at (269) 337-8761
or quigleyt@kalamazoocity.org
You are invited to submit your qualifications for this project. Specifications, terms, conditions and
instructions for submitting qualifications are contained herein.
All firms shall answer the questionnaire and submit all information requested herein in order for a submission
to be responsive. FAILURE TO DO SO MAY RESULT IN THE QUALIFICATIONS BEING
REJECTED AS NON-RESPONSIVE. The RFQ document shall be returned in its entirety, in a properly
identified and sealed envelope to the Purchasing Division at the above address. QUALIFICATIONS MUST
BE RECEIVED BEFORE THE DUE DATE - LATE QUALIFICATIONS WILL NOT BE
CONSIDERED. The City reserves the right to postpone the qualifications opening for its own convenience.
Include on the Envelope the Project Name and Bid Reference Number (above). All Envelopes Must Be
Sealed.
TABLE OF CONTENTS
SECTION
PAGE #
APPENDICES
Statement of No Interest
A – Non-Discrimination
I
Instructions for RFQ
1–2
B – Pricing
II Qualifications Questionnaire & 3 – 7
C – Sample Agreement
Standard Forms
III Scope of Work & Spec. Cond.
8 – 18
IV Indemnity and Insurance
19 – 20
V Terms and Conditions
21 – 26
The City reserves the right to accept or reject any or all qualifications and/or proposals and waive
informalities and minor irregularities in submissions received.
CITY OF KALAMAZOO–REQUEST FOR QUALIFICATIONS
Auto Body Repair Pre-Qualification
Bid Reference #: 92819-001.0
STATEMENT OF NO INTEREST
NOTE: If you DO NOT intend to submit a Statement of Qualification, please return this form
immediately.
The Purchasing Division of the City of Kalamazoo wishes to keep its vendors list file up-to-date. If, for any
reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed
and returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the qualification opening date and time
noted, we will assume that you can no longer supply this commodity/service, and your name will be
removed from this bidders list.
_____
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Insufficient time to respond to the Request for Qualifications.
_____
Our schedule would not permit us to perform.
_____
We are unable to meet bond requirements.
_____
We are unable to meet insurance requirements.
_____
We do not offer this product or service.
_____
Remove us from your proposers list for this commodity or service.
_____
Other (specify below).
REMARKS: ___________________________________________________________________________
______________________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: _____________________________________
EMAIL: ____________________________________________________________________________
CITY OF KALAMAZOO – REQUEST FOR QUALIFICATIONS Page 1
Auto Body Repair Pre-Qualification
Bid Reference #: 92819-001.0
SECTION I
REQUEST FOR QUALIFICATIONS
INSTRUCTIONS
1. EXAMINATION OF DOCUMENT - Before submitting qualifications, firms shall carefully
examine the requirements and shall fully inform themselves as to all existing conditions and
limitations.
2. PREPARATION OF QUALIFICATIONS - The response to the RFQ shall be legibly prepared in
ink or typed. The qualifications submission shall be properly signed and the complete address of the
firm given thereon. One (1) original and one (1) copy shall be provided and submitted to:
City of Kalamazoo
Purchasing Division
241 W. South Street
Room 103
Kalamazoo, MI 49007
Submissions shall be tightly sealed in an envelope plainly marked SEALED REQUEST FOR
QUALIFICATIONS and identified by project name, due date and time. Envelopes opened by mistake
due to improper identification will be so documented and resealed. The Purchasing Division will
maintain and guarantee confidentiality of the contents until the specified opening date and time.
3. EXPLANATIONS - Any explanation desired by the firm regarding the meaning or interpretation of
the RFQ and attachments must be requested in writing and with sufficient time allowed for a reply to
reach all prospective firms before the submission of their qualifications. Any information given will
be furnished to all as an amendment or addendum to the RFQ, if such information would be
prejudicial to uninformed firms. Receipt of amendments or addendums by a firm must be
acknowledged in the RFQ by attachment, or by letter or fax received before the time set for opening
of qualifications. Oral explanation or instruction given prior to the opening will not be binding. Any
binding explanation desired by a bidder regarding the meaning or interpretation of the Request for
Qualifications (RFQ) and attachments must be requested in writing, at least 10 business days before
the bid opening so a reply may reach all prospective bidders before the submission of bids.
4. WITHDRAWAL OF QUALIFICATIONS - Qualifications may be withdrawn prior to opening by
written or telegraphic request or in person by an authorized representative provided their identity is
made known and a receipt is signed for the submission. Once proposals are received, they may not be
withdrawn for at least one-hundred twenty (120) days after submission due date.
5. LATE RFQ - Any qualifications received at the office designated herein after the exact time specified
for receipt will not be considered. NOTE: The City reserves the right to consider qualifications that
have been determined by the City to be received late due to mishandling by the City after receipt of
the qualifications and no award has been made.
6. BROCHURES - Illustrated brochures and professional records may be attached and submitted to
augment data included in this questionnaire. If brochures include information requested in the
questionnaire, the questionnaire may reference the appropriate pages of the brochure.
7. COMPLETENESS - All information requested herein shall be submitted with the RFQ. Failure to
do so may result in rejection of the RFQ as non-responsive.
CITY OF KALAMAZOO – REQUEST FOR QUALIFICATIONS Page 2
Auto Body Repair Pre-Qualification
Bid Reference #: 92819-001.0
8. QUALIFICATIONS SUBMITTAL – Proposers can submit sealed qualifications in one of the
following ways:
8.1. Mail your proposal, to be received before the due date and time indicated in the RFQ
document, to the City of Kalamazoo at the following address:
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
8.2. Deliver your qualifications to City Hall In-Person before the due date and time
indicated in the RFQ document.
8.3. Deliver your qualifications to the Treasurer’s Office Payment Drop Box located in
the northwest corner of City Hall (see photos below) before the due date and time
indicated in the RFQ document.
1. Open drop box located at City Hall.
2. Insert SEALED PROPOSAL here.
9. QUALIFICATIONS SUBMITTED LIST- The Purchasing Division makes an effort to post
the list of submitted qualifications to the City of Kalamazoo website within 24 hours after the
due date and time at: https://www.kalamazoocity.org/bidopportunities. However, in certain cases
the posting of the list may extend beyond the 24-hour window.
CITY OF KALAMAZOO – REQUEST FOR QUALIFICATIONS Page 3
Auto Body Repair Pre-Qualification
Bid Reference #: 92819-001.0
SECTION II
QUALIFICATIONS QUESTIONNAIRE
Please answer the following questions completely. You are not required to submit answers on this form and
additional information (brochures, illustrations, etc.) will be used in determining qualifications. If not using
this form, please follow its format.
1. Firm name: ________________________________________________________________________
2. Established:
Year __________
State __________
3. Type of organization:
a. Individual: __________
c. Corporation: __________
b. Partnership: __________
d. Other:
__________
4. Former firm name(s) if any, and year(s) in business:
___________________________________________________________________________________
__________________________________________________________________________________
5. Home office business address and telephone number where work will be performed:
__________________________________________________________________________________
6. Branch office(s) if work will be performed there:
__________________________________________________________________________________
7. Personnel of firm who will be working on this project.
NAME AND TITLE
SPECIALTY YEARS EXPERIENCE
EXPECTED ROLE
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
8. Total personnel of firm:
a. Professional: __________
b. Non-professional: __________
