Ault Farms No. 11, 43 & 79 Perimeter Fencing

THE CITY OF THORNTON
9500 CIVIC CENTER DRIVE
THORNTON, CO 80229-4326
Project Manual
For
Construction of
AULT FARMS NO. 11, 43 & 79 PERIMETER FENCING
PROJECT NO. 26-170A
MARCH 2026

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TABLE OF CONTENTS
SECTION TITLE
Table of Contents
Invitation for Bid Proposals
Information for Bidders
Procedure for Contract Signing
Bid Proposal
Contractor's Post-Qualifications
Reference Authorization and Release Form
Post-Qualification Questionnaire
Bidder's Post-Qualification Affidavit
Contract
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INVITATION FOR BID PROPOSALS
City of Thornton
9500 Civic Center Drive
Thornton, CO 80229-4326
Sealed Bid Proposals for Construction of the Ault Farms No. 11, 43 & 79 Perimeter
Fencing, Project No. 26-170A, will be received in the Agriculture Stewardship Office,
16754 County Road 84, Ault, CO 80610, until 1:00 p.m., April 21, 2026. At that time, the
bid will be publicly opened and read aloud.
Note: Late Proposals will not be accepted under any circumstances. Vendors electing to
submit their bid via mail or courier service accept all responsibility for delivery to the
Contract Administration Office by the bid closing time indicated. Thornton is not responsible
for lost or late delivery of bid proposals.
Project Description: The Project consists of constructing approximately 41,900 linear feet
of wildlife-friendly 4-strand wire fence around three pastures, with gates, and as further
described in the Contract Documents.
Thornton utilizes the BidNet Direct System (BidNet) in the advertisement and facilitation of
solicitations. Therefore, respondents must ONLY rely on documents provided on the
BidNet Direct System (BidNet) website: www.BidNetDirect.com. Thornton utilizes the
BidNet Direct System at www.BidNetDirect.com to distribute official copies of the Drawings
and Project Manual ("Bid Documents") for use in preparing Bid Proposals. Bidders will be
required to register with the website to download the Bid Documents and Addenda. There
is no charge by BidNet Direct for this service. If you experience problems with the BidNet
Direct website, please call 1-800-835-4603 for assistance. Bidders are required to
acknowledge all Addenda with their Bid Proposal and are encouraged to either register with
the website or to view the Addenda posted on the Contract Administration Solicitation
website: https://solicitations.thorntonco.gov/solicitations prior to submission of a Bid
Proposal. Bidders that do not acknowledge all Addenda may be considered non-
responsive. The Bid Documents, including Addenda, are also available for viewing at the
Contract Administration office located on the 2nd floor of City Hall at 9500 Civic Center Drive,
Thornton, Colorado. Bidders that do not have download and/or printing capability in-house,
may contact a commercial blueprint company or other reprographics company for
assistance with downloading and printing the Bid Documents.
A mandatory Pre-Bid Conference will be held at Agriculture Stewardship Office, 16754
County Road 84, Ault, CO 80610, at 10:30 a.m., Wednesday, April 1, 2026. All
Prospective Bidders are required to attend. A mandatory Project site walk-through will be
conducted following the Pre-Bid Conference.
Each Bid Proposal shall be submitted on form(s) furnished by Thornton and must be
accompanied by a certified check, cashier's check, or bid bond in an amount of not less
than five percent (5%) of the amount of the Bid Proposal and made payable to the City of
Thornton.
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The successful Bidder will be required to furnish a Performance Bond and a Labor and
Material Payment Bond, each in the amount of one hundred percent (100%) of the total
Contract Price, in conformity with the requirements of the Contract Documents.
The successful Bidder will be determined on the basis of the lowest responsive and
responsible Bid Proposal. The apparent successful Bidder(s) will be post qualified.
Thornton based businesses may be granted consideration in evaluation of Bid Proposals,
if they meet the following criteria:
A. The business maintains an office, manufacturing, training, retail, or repair
facility within Thornton city limits;
B. The business has a current Thornton business license;
C. The business is current on all Thornton obligations; and
D. The Bidder requests the consideration on the Bid Proposal Form and
supplies the necessary documentation.
All nonmonetary bid criteria being equal, Thornton business' Bid Proposals will be
discounted for the purpose of evaluating the Bid Proposal prices when compared to non-
Thornton-based businesses by the lesser of five percent (5%) of the Bid Proposal price
or ten thousand dollars ($10,000).
Thornton reserves the right to reject any or all Bid Proposals, to waive any informalities or
irregularities in the Bid Proposals received, and to accept the Bid Proposal which in its
judgment best serves the interests of Thornton. The apparent successful Bidder will be
required to complete a Reference Authorization and Release Form.
All questions shall be directed in writing to Adam Reiner, Contract Administrator, 9500
Civic Center Drive, Thornton, CO 80229-4326, fax - 303-538-7556, or e-mail -
adam.reiner@thorntonCO.gov, 8:00 a.m. to 5:00 p.m., local time, Monday through Friday,
excluding holidays.
Date First Published: March 13, 2026
Published at: BidNet Direct, COT Website and the Contracts & Purchasing Bulletin Board.
First Advertisement: March 18, 2026, The Greeley Tribune
Second Advertisement: March 25, 2026, The Greeley Tribune
BY:
Patrick Hinterberger
Contracts Supervisor
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INFORMATION FOR BIDDERS
Thornton may consider non-conforming any Bid Proposal not prepared and submitted in
accordance with the provisions hereof and may waive any informalities or reject any and
all Bid Proposals.
Bidder may, without prejudice, withdraw a Bid Proposal after it has been deposited with
Thornton, provided the request for such withdrawal is received by Thornton, in writing,
before the deadline set for submission of Bid Proposals. Telephonic communications
withdrawing a Bid Proposal will not be accepted.
Any Bidder may modify its Bid Proposal in writing any time prior to the scheduled deadline
for submission of Bid Proposals, provided such modification is received by Thornton prior
to the Bid Proposal submission deadline. The modification shall not reveal the Bid Proposal
price, but shall provide only the addition or subtraction or other modification so that the final
prices or terms will not be known by Thornton until the original sealed Bid Proposal is
opened.
Any Bid Proposal received after the time and date deadline specified will not be considered.
After opening of Bid Proposals, a Bid Proposal may not be withdrawn by the Bidder for a
period of sixty (60) Calendar Days, or as otherwise required by law. Each Bid Proposal
must be accompanied by either a certified check or a cashier's check made payable to The
City of Thornton, or a Bid Bond duly executed by the Bidder as principal and having as
Surety thereon a Surety company approved by Thornton, in the amount of five percent (5%)
of the total Bid Proposal amount. Such checks or Bid Bonds of the three (3) lowest Bidders
may be retained by Thornton for a period of sixty (60) Calendar Days after the Bid Proposal
opening. Other Bidders' Bid Proposal security will be returned within seven (7) Calendar
Days from Thornton's receipt of request.
Each Bid Proposal must be submitted on the Bid Proposal form(s) provided by
Thornton and must be signed by the Bidder or its duly authorized agent. All blank spaces
for Bid Proposal prices must be filled in, in ink or typewritten, IN BOTH WORDS AND
NUMERALS, where called for in the Bid Proposal.
If there is a discrepancy between the total price in words and the total price in numbers, the
total price in words will govern. If there is a discrepancy between the Unit or Lump Sum
Prices multiplied by the respective quantities and the extended Bid Proposal Prices for
individual Pay Items, the Unit Price or Lump Sum Prices multiplied by the respective
quantity shall be the governing number, and the extended price or prices and the resulting
Total Price will be adjusted accordingly.
Conditional Bid Proposals will not be accepted.
Each Bid Proposal must be submitted in a sealed envelope bearing on the outside the
name of the Bidder, Bidder's address, and the name of the Project and the Project Number
for which the Bid Proposal is submitted. If submitted by mail, package delivery, or courier
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service, a sealed envelope containing the Bid Proposal must be enclosed in a mailing
envelope addressed to the Contracts and Purchasing Director, 9500 Civic Center Drive,
2nd Floor City Hall, Thornton, CO 80229-4326. Please be sure to note on the outside of the
mailing envelope "Bid Proposal Enclosed, Ault Farms No. 11, 43 & 79 Perimeter Fencing,
Project No. 26-170A".
Simultaneously with the delivery of the executed Bonds, the Contractor shall furnish its IRS
W-9 Taxpayer ID Form, the Affidavit if required, the required insurance certificate(s),
required endorsements thereto, ACORD Form 101 if required, and Performance and Labor
and Material Payment Bonds as security for faithful performance of the Contract and for
the payment of all persons performing labor in connection with the Work covered under the
Contract and furnishing materials in connection with the Contract, as specified in the
Contract Documents. The Surety on such Bonds shall be a duly authorized Surety
company satisfactory to Thornton. Attorneys-in-fact who sign Bid Bonds or Performance
and Labor and Material Payment Bonds must file with each bond a certified and effectively
dated copy of their Power of Attorney. The Surety or Sureties must be listed in Federal
Circular 570 and must be approved by Thornton. In no case will Sureties with less than a
Best's A rating be approved. Insurers, at a minimum, are required to be admitted in the
State of Colorado and maintain an A.M. Best Financial Strength Rating of A or higher.
The successful Bidder, upon Bidder's failure or refusal to execute and deliver the required
Contract, Bonds if required, insurance certificate(s), additional insured endorsements,
ACORD Form 101 if required, and/or the W-9 Form within ten (10) Calendar Days from and
including the date of Notice of Award, shall forfeit to Thornton the security deposited with
its Bid Proposal. Notice of Thornton's intent to retain the bid security shall either be hand
delivered by Thornton to the Bidder's address, as given on the Bid Proposal form, or mailed
to such address, first class, United States mail, return receipt requested. Delivery or mailing
of the notice to the address provided shall constitute the required notice without the
requirement of an acknowledgment of receipt from the Bidder.
Each Bidder must inform itself fully of the conditions relating to the construction of the Work
and the employment of labor thereon. Failure to do so will not relieve a successful Bidder
of its obligation to furnish all Materials and Equipment and labor necessary to carry out the
requirements of the Contract Documents. Insofar as possible, the Bidder, in carrying out
its Work, must employ such methods or means as will not cause any interruption of or
interference with the work of any other contractor.
The Bidder's attention is directed to the fact that all applicable state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over
construction of the Work shall apply to the Contract throughout, and will be deemed to be
included in the Contract the same as though herein written out in full.
No interpretation of the meaning of the Drawings, Specifications, Addenda, other Bid
Documents, Contract Documents, or Pre-Bid Meeting Minutes will be made to any Bidder
orally. If a Bidder who contemplates submitting a Bid Proposal is in doubt about the precise
meaning of any part of the proposed Contract Documents, it may submit to Thornton a
written request for an interpretation. Every request for such interpretation shall be in writing
addressed to Adam Reiner, Contract Administrator, 9500 Civic Center Drive, Thornton, CO
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80229-4326, fax - 303-538-7556, or e-mail - adam.reiner@thorntonco.gov, and to be
given consideration it must be received by 5:00 p.m., on the tenth (10th) Calendar Day prior
to the date fixed for the submission of Bid Proposals. The Bidder submitting the request
will be responsible for its prompt and actual delivery. Thornton will not be responsible for
any other explanations or interpretations of the Contract Documents which anyone may
make on behalf of Thornton. Any and all such interpretations and any supplemental
instructions will be in the form of written Addenda to the Bid Documents or to the Contract
Documents which, if issued, will be posted on BidNet Direct System's website at
www.BidNetDirect.com and on the Contract Administration bulletin board no later than
three (3) Calendar Days prior to the date fixed for submission of Bid Proposals. Failure of
any Bidder to receive any such Addenda or interpretation shall not relieve such Bidder from
any obligation under its Bid Proposal, as submitted. All Addenda so issued shall become
part of the Contract Documents. It shall be the responsibility of each Bidder to verify that
each Addendum has been received. A bulletin board will be maintained at the Contract
Administration Office which will list the current Projects with Bid Proposal due dates and all
Addenda, including the date of issue for each. It is recommended that all Bidders check
this board for the status of the particular Project they are interested in bidding prior to
submitting a Bid Proposal.
At the time of submission of a Bid Proposal, each Bidder shall have completed a thorough
site inspection including, but not limited to, the location, accessibility, and general character
of the site of the Work and all existing buildings and structures within and adjacent to the
Project site, sufficient to satisfy itself as to the nature of the Work, the condition of existing
buildings and structures, the conformation of the ground, the character, quality, and the
nature of any Construction Equipment, and any other facilities needed preliminary to and
during construction of the Work, the general and local conditions, the construction hazards,
and all other matters, including the labor situation, which might affect the Work. The Bidder
also will have carefully examined and be thoroughly familiar with the Contract Documents,
including all Addenda, and satisfied itself as to the feasibility and correctness of the Contract
Documents for the construction of the Work and that it accepts all terms, conditions, and
stipulations contained in the Contract Documents, and is prepared to work in peace and
harmony with other contractors performing work at the Project site. Bidders also shall have
reviewed the insurance requirements contained in the Contract Documents. The failure or
omission of any Bidder to examine any form, instrument, or document shall in no way
relieve any Bidder from any obligation in respect to its Bid Proposal. The Bidder is to
confirm the completeness of the Contract Documents on which its Bid Proposal is based.
If the Bidder determines its Contract Documents are incomplete or irregular, it is the
Bidder's responsibility to bring this fact to the attention of the Contract Administrator prior
to submitting a Bid Proposal.
Thornton invites Bid Proposals on the form(s) included as part of this document to be
submitted at such time and place as stated in the Invitation for Bid Proposals. All blanks in
the Bid Proposal forms must be appropriately filled in with typewriter or ink. Bidders are
instructed to submit the entire Bid Proposal form. It is the sole responsibility of the
Bidder to see that the Bid Proposal is received by Thornton before the scheduled
deadline set for submission of Bid Proposals. Any Bid Proposals received after the
scheduled deadline for submission of Bid Proposals will be returned to the Bidder
unopened.
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The Bid Proposal must be signed in the name of the Bidder and must bear the signature in
long hand of the person or persons duly authorized to sign the Bid Proposal. Changes in
or additions to the Bid Proposal forms, recapitulations of the Work bid upon, alternative Bid
Proposals not requested by Thornton, or any other modifications of the Bid Proposal which
are not specifically called for in the Bid Documents, the Contract Documents, or an
Addendum may be rejected by Thornton as not being responsive to the solicitation.
Bid Proposals shall be made in the name of the principal, and if a co-partnership, the names
of all partners shall be given. Exact postal address shall be given in all cases. If Bid
Proposals are submitted by an agent, satisfactory evidence of agency authority must
accompany the Bid Proposal. Corporate Bidders, to be eligible to enter into a Contract with
Thornton, shall be qualified to do business in the State of Colorado and Thornton. Bidders
shall comply with applicable licensing requirements. Firms which have not become
licensed in Thornton shall obtain a permit to do business in Thornton pursuant to Thornton's
requirements prior to submission of a Bid Proposal.
The Bid Proposal submitted must not contain erasures, corrections, or changes from the
printed forms as completed in typewriter or ink, unless such erasures, corrections, or
changes are authenticated by affixing in the margin immediately opposite the erasure,
correction, or change, the initials of the person who signed the Bid Proposal or the initials
of such other person as may be authorized by the Bidder to make erasures, corrections, or
changes in the Bid Proposal, and such authorization must be evidenced by written
confirmation, executed by the person authorized to sign the initial Bid Proposal, attached
to the Bid Proposal at the time of submittal.
Bid Proposals may be considered non-conforming and may be rejected for any of the
following reasons, unless otherwise provided by law:
1. If the Bid Proposal form(s) furnished to the Bidder by Thornton is not used or
is altered;
2. If there are unauthorized additions or conditional Bid Proposals, or irregularities
of any kind which may tend to make the Bid Proposal incomplete, indefinite, or
ambiguous as to its meaning;
3. If the Bidder adds any provisions reserving the right to accept or reject any
Contract award or to enter into a Contract pursuant to an award;
4. If the Unit Prices or Lump Sum Prices contained in the Bid Proposal are
unbalanced either above or below reasonable cost analysis values as
determined by Thornton;
5. If the Bid Proposal Pay Item price for mobilization exceeds ten percent (10%)
of the total Contract Price;
6. If the Bidder fails to insert a price for every Bid Proposal Pay Item indicated;
or;
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