Auditing Services
| Agency: | City of Coconut Creek |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Apr 25, 2024 |
| Due Date: | May 8, 2024 |
| Solicitation No: | RFP No. 05-08-24-11 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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REQUEST FOR PROPOSALS
AUDITING SERVICES
RFP NO. 05-08-24-11
PROCUREMENT DIVISION
4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063
eBid System: www.coconutcreek.net/Procurement
CITY OF COCONUT CREEK
AUDITING SERVICES
RFP NO. 05-08-24-11
TABLE OF CONTENTS
SECTION I
PAGE
Legal Notice / Request for Proposals ............................................................................... NTP
I.
General Terms and Conditions
1.
Defined Terms ............................................................................................ 1
2.
Cone of Silence........................................................................................... 2
3.
Bid Forms.................................................................................................... 3
4.
Sub-Contractors .......................................................................................... 3
5.
Qualifications of Bidders ............................................................................. 3
6.
Specifications .............................................................................................. 3
7.
Addendum................................................................................................... 4
8.
Prices Bid .................................................................................................... 4
9.
Examination of Bid Documents................................................................... 5
10. Modification and Withdrawal of Bids........................................................... 5
11. Submission and Receipt of Bids ................................................................. 5
12. Acceptance or Rejection of Bids ................................................................. 5
13. Opening of Bids .......................................................................................... 6
14. Award of Contract ....................................................................................... 6
15. Contractual Agreement ............................................................................... 6
16. Insurance .................................................................................................... 6
17. Taxes .......................................................................................................... 7
18. Estimated Quantities/Warranties of Usage................................................. 7
19. Samples and Demonstrations..................................................................... 7
20. Delivery ....................................................................................................... 7
21. Verbal Instructions Procedure .................................................................... 7
22. References.................................................................................................. 7
23. Costs Incurred by Bidders .......................................................................... 7
24. Permits, Fees and Notices (If Applicable)................................................... 7
25. Penalties for Misrepresentation .................................................................. 8
26. Restriction on Disclosure and Use of Data ................................................. 8
27. Exceptions to the Bid .................................................................................. 8
28. Cancellation for Unappropriated Funds ...................................................... 8
29. Independent Contractor .............................................................................. 8
30. Safety .......................................................................................................... 8
31. Occupational Health and Safety ................................................................. 8
32. Conflict of Interest ....................................................................................... 9
33. Indemnity/Hold Harmless............................................................................ 9
34. Public Entity Crimes Statement .................................................................. 9
35. Public Records ............................................................................................ 10
36. Drug-Free Workplace Programs................................................................. 10
37. Collusion ..................................................................................................... 10
38. Audit Rights................................................................................................. 11
39. Patent and Royalties................................................................................... 11
40. Purchase by Other Governmental Agencies .............................................. 11
41. Assignment and Sub-Letting....................................................................... 11
42. Choice of Law and Venue........................................................................... 11
43. Gratuities and Kickbacks ............................................................................ 11
44. Protest Process........................................................................................... 11
45. Trade Secrets and Proprietary Confidential Business Information............. 12
46. Anti-Discrimination ...................................................................................... 12
47. Default......................................................................................................... 13
i
SECTION I
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
PAGE
E-Verify ....................................................................................................... 13
Scrutinized Companies ............................................................................... 14
Waiver of Jury Trial ..................................................................................... 14
Antitrust Violations; Denial or Revocation of the Right ............................... 14
Severability: Waiver of Provisions .............................................................. 15
Environmental and Social Government and Corporate Activism ............... 15
Discriminatory Vendor List .......................................................................... 15
Labor Harmony ........................................................................................... 15
Third Party Beneficiaries............................................................................. 15
Agreement Subject to Funding ................................................................... 15
Remedies .................................................................................................... 15
Disentanglement ......................................................................................... 16
Prohibited Telecommunications Equipment ............................................... 16
SECTION II
II.
Special Terms and Conditions
1.
Point of Contact .......................................................................................... 17
2.
Proposal Format ......................................................................................... 17
3.
Required Material........................................................................................ 17
4.
Technical Proposal ..................................................................................... 18
5.
Prior Engagements with the City of Coconut Creek ................................... 19
6.
Schedule of Proposal Prices....................................................................... 20
7.
Competency of Proposers .......................................................................... 21
8.
Conditions for Emergency/ Hurricane or Disaster ...................................... 21
9.
Performance ............................................................................................... 21
10. Schedule of Events ..................................................................................... 22
11. Uncontrollable Circumstances (“Force Majeure”) ....................................... 22
12. Proposal Submission .................................................................................. 22
13. Evaluation Method and Criteria .................................................................. 23
14. Review of Proposals for Responsiveness .................................................. 25
15. Selection Process ....................................................................................... 25
16. Oral Presentations ...................................................................................... 25
17. Best and Final Offers .................................................................................. 25
18. Negotiations ................................................................................................ 25
19. Award of Contract ....................................................................................... 26
20. Contract Term ............................................................................................. 26
21. Price ............................................................................................................ 26
22. Insurance Requirements............................................................................. 27
23. Dispute Resolution ..................................................................................... 28
24. Inspection, Direction, and Payment ............................................................ 29
SECTION III
III. Detailed Requirements – Scope of Services
1. Work Objective ............................................................................................... 30
2. Scope of Work to be Performed..................................................................... 30
3. Special Considerations and Services ............................................................ 33
4. Working Paper Retention and Access to Working Papers ............................ 33
5. Assistance to be Provided to the Auditor and Report Preparation ................ 34
ii
SECTION IV
IV. Description of the Government
1. Background Information ................................................................................. 35
2. Fund Structure ............................................................................................... 35
3. Basis of Accounting........................................................................................ 36
4. Federal and State Financial Assistance......................................................... 36
5. Pension Plans ................................................................................................ 37
6. Other Post-Employment Benefits (OPEB) ..................................................... 37
7. Component Units ........................................................................................... 37
8. Magnitude of Finance Operations .................................................................. 37
9. Computer Systems......................................................................................... 37
10. Availability of Prior Audit Reports and Working Papers................................. 39
11. Schedule for Conducting Audits..................................................................... 39
12. Prior Fees....................................................................................................... 39
SECTION V
V.
Required Documents
Proposal Requirements Checklist............................................................................ 40
Proposer Information ............................................................................................... 41
Proposal Confirmation ............................................................................................. 42
Schedule of Proposal Prices.................................................................................... 43
Visa Purchasing Card .............................................................................................. 45
Indemnification Clause............................................................................................. 46
Non-Collusive Affidavit…………………………………………………………………...47
Proposers Qualification Statement .......................................................................... 49
Acknowledgement Proposers Qualification Statement............................................ 53
Drug-Free Workplace Form ..................................................................................... 54
Sworn Statement on Public Entity Crimes ............................................................... 55
Exceptions to the RFP ............................................................................................. 58
Scrutinized Companies Certification ........................................................................ 59
Affidavit of Compliance with Foreign Countries of Concern
Pursuant to Section 287.138, Florida Statutes (2023)............................................ 60
E-Verify Form .......................................................................................................... 61
iii
April 7, 2024
CITY OF COCONUT CREEK
FINANCE AND ADMINISTRATIVE SERVICES
PROCUREMENT DIVISION
LINDA JEETHAN, PROCUREMENT MANAGER
4800 WEST COPANS ROAD
COCONUT CREEK, FLORIDA 33063
LEGAL NOTICE - REQUEST FOR PROPOSALS
RFP No:
RFP Name:
Pre-Proposal Meeting:
Due Date/Time:
05-08-24-11
Auditing Services
N/A
Wednesday, May 8, 2024 at 11:00 A.M. EST
The City of Coconut Creek, Florida is actively seeking proposals from qualified firms to provide Auditing Services for
the City in full accordance with the scope of services, terms, and conditions contained in this Request for Proposals
(RFP).
A Cone of Silence is in effect with respect to this RFP. The Cone of Silence prohibits certain communications between
potential Respondents and/or Vendors and the City. All communication regarding this RFP shall be directed to
Randolph Merchant, Procurement Analyst via email at rmerchant@coconutcreek.net.
Proposer must be registered on the City’s eBid System in order to respond to this RFP. A complete RFP document
may be downloaded for free from the eBid System as a pdf at: www.coconutcreek.net/procurement. The City is not
responsible for the accuracy or completeness of any documentation the Proposer receives from any source other
than from the eBid System.
Sealed proposals shall be submitted electronically through the eBid System on or before the due date/time stated
above. Proposer is solely responsible for downloading all required documents. Responses will be electronically
unsealed in a public forum and read aloud. Any proposal received after the date and time specified will not be
considered. Any uncertainty regarding the time a proposal is received will be resolved against the Proposer.
Please be advised that City Hall is closed on Fridays and on holidays observed by the City. City Hall hours of
operation are 7:00 a.m. to 6:00 p.m. EST, Monday through Thursday.
Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals or replies by an agency pursuant to a
competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended
decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Randolph Merchant, Procurement Analyst
Procurement Division
Publish Date: Sunday, April 7, 2024
NTP
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