Audio Visual Equipment and Video Production Supplies

Agency: Polk County School Board
State: Florida
Type of Government: State & Local
NAICS Category:
  • 334310 - Audio and Video Equipment Manufacturing
  • 512110 - Motion Picture and Video Production
Posted Date: Jul 23, 2025
Due Date: Aug 25, 2025
Solicitation No: 007-MJ-0926
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Main

Agency
Polk County School Board
Status
Active
Fiscal Year
2026
Primary Contact
Mariangelie Jorge
Title
Audio Visual Equipment and Video Production Supplies
Secondary Contact

Number
007-MJ-0926
Tertiary Contact

Type
Invitation to Bid
Department
EERS
Online Submissions
Yes
Project Estimate
$309,675.00
Piggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The intent of this Invitation to Bid (ITB) is to create a 1-year contract for the procurement of video production and audio-visual equipment for individual school needs and various capital outlay projects. Delivery of items ordered by individual schools will require delivery to school locations throughout Polk County. Items ordered for capital outlay projects will be delivered to a single warehouse location.
Dates(All times are listed as EST )

Broadcast Date
7/23/2025 8:00 AM EST
Question End Date
8/11/2025 3:00 PM EST
Due Date
8/25/2025 3:00 PM EST
Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Documents

Total: 11
Type Name Description File Type
Attachment Attachment 1 Statement of Principal Place of Business.pdf Attachments to include with the bid PDF
Attachment Attachment 2 Addendum.pdf Attachments to include with the bid PDF
Attachment Attachment 3-Independent pricing.pdf Attachments to include with the bid PDF
Attachment Attachment 4-COI.pdf Attachments to include with the bid PDF
Attachment Executive Order 12549--Debarment and Suspension.pdf Attachments to include with the bid PDF
Attachment Attachment 5 -ad-1048 Cert debar susp inelig vol excl.pdf Attachments to include with the bid PDF
Attachment Attachment 6-Drug free.pdf Attachments to include with the bid PDF
Attachment Attachment 7 -Affidavit Regarding Coercion for Labor and Services.pdf Attachments to include with the bid PDF
Attachment Attachment 8-Affidavit Regarding Foreign Countries of Concern.pdf Attachments to include with the bid PDF
Attachment Attachment 9-Contract Addendum.pdf Attachments to include with the bid PDF
Invitation for Bid ITB 007-MJ-0926v2 final.pdf ITB 007-MJ-0926 PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 19
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type
1 CAMCORDER 1 ea Price Brand Name Only
2 CAMERA, DIGITAL, DESKTOP 1 ea Price Brand Name Only
3 HEADPHONE, 3.5MM PLUG. 1 ea Price Brand Name Only
4 HEADPHONE, OVER EAR, 3.5MM PLUG. 1 ea Price Brand Name Only
5 HEADPHONE, OVER EAR, 3.5MM PLUG. 1 ea Price Brand Name Only
6 HEADPHONE, ON EAR, 3.5MM PLUG. 1 ea Price Brand Name Only
7 HEADSET, ON EAR, USB. 1 ea Price Brand Name Only
8 HEADSET, ON EAR, USB. 1 ea Price Brand Name Only
9 HEADSET, 3.5MM PLUG. 1 ea Price Brand Name Only
10 FLAT PANEL, INTERACTIVE 1 ea Price Brand Name Only
11 WHITEBOARD, INTERACTIVE, WITH 2-YEAR                         EXTENDED WARRANTY 1 ea Price Brand Name Only
12 MICROPHONE, HAND-HELD, UNIDIRECTIONAL DYNAMIC. 1 ea Price Brand Name Only
13 MICROPHONE, LAPEL, UNIDIRECTIONAL, CONDENSER 1 ea Price Brand Name Only
14 MICROPHONE, LAPEL, OMNIDIRECTIONAL, DYNAMIC. 1 ea Price Brand Name Only
15 PROJECTOR, VIDEO.                                                 3800 ANSI lumens. 3LCD. 1 ea Price Brand Name Only
16 STAND, SMART INTERACTIVE TV 1 ea Price Brand Name Only
17 WALL MOUNT, TELEVISION (WITH FLAT SCREEN                                        INTERFACE) 1 ea Price Brand Name Only
18 WALL MOUNT, FOR SMART MX, RX and GX SERIES 1 ea Price Brand Name Only
19 SCREEN BEAM, SCREEN BEAM 960 1 ea Price Brand Name Only

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
ITB Documentation
Shipping
FOB Destination
Terms and Conditions
See terms and conditions on the bid documents
Include Shipping in Price of Items
Yes
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 24
Code Description
[710-52] Audio Equipment for the Visual and Hearing Impaired (Not Otherwise Classified)
[715-4] Audio and Video Books, Digital
[840-14] Audio Equipment and Accessories, Television (Microphones, Mixers, and Amplifiers)
[880-11] Audio Visual Equipment and Supplies (Not Otherwise Classified)
[915-6] Audio Production
[915-9] Audio/Video Production Services Complete
[939-6] Audio-Visual Equipment Maintenance and Repair
[985-12] Audio/Video Equipment and Accessory Rental or Lease
[840-70] Video Camera-Recorders, Accessories and Parts (Portable Type)
[840-76] Video Projectors, Accessories and Parts
[204-68] Peripherals, Miscellaneous: Joy Sticks, Graphic Digitizers, Light Pens, Mice, Pen Pads, Trackballs, Secure I.D. Access Cards, Headsets and Microphones, etc.
[803-39] Microphones and Related Equipment (Not Wireless Systems): Chestsets, Earphones, Handsets, Headphones, etc.
[803-40] Microphones and Related Equipment (Wireless Systems): Chestsets, Earphones, Handsets, Headphones, etc.
[205-68] Peripherals, Miscellaneous: Joy Sticks, Graphic Digitizers, Light Pens, Mice, Pen Pads, Trackballs, Secure I.D. Access Cards, Headsets and Microphones, etc., Environmentally Certified Products
[880-49] Projectors, Filmstrip (Standard Types Only); Carrying Cases; Parts, and Accessories
[880-52] Projectors, Motion Picture (Specialized Types Only, Including Film Loop Projectors, Rear-Projection Units, Repetitive Projectors, etc.)
[880-55] Projectors, Motion Picture (Standard Type Only); Carrying Cases; Parts, and Accessories
[880-58] Projectors, Opaque; Carrying Cases; Parts; and Accessories (Epidiascopes)
[880-61] Projectors, Overhead Transparency; Carrying Cases; Parts; and Accessories
[880-64] Projectors, Slide (Standard Types Only); Carrying Cases; Parts; and Accessories
[880-67] Projectors (Not Otherwise Classified): Combination Filmstrip-Slide Projectors, Rear-Projection Slide Units, Rear-Projection Filmstrip Units, LCD Projectors
[285-45] Lamps, Projector
[840-76] Video Projectors, Accessories and Parts
[880-40] Previewers, Sorters, and Viewers (For Filmstrips, Slides, etc. -Not Projectors or Film Editors and Viewers)
Publications

Total: 0
Publication Date
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