Audio and Video Equipment, Term Contract

Agency: Polk County Public Schools Facilities and Operations
State: Florida
Type of Government: State & Local
NAICS Category:
  • 334310 - Audio and Video Equipment Manufacturing
Posted Date: Jun 18, 2026
Due Date: Jul 9, 2026
Solicitation No: 4182JL
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Main

Agency
Marion County School Board Purchasing
Status
Active
Fiscal Year
2026
Primary Contact
Jennifer Loynes
Title
Audio and Video Equipment, Term Contract
Secondary Contact
Garrett McCallum
Number
4182JL
Tertiary Contact

Type
Invitation to Bid
Department
Purchasing
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
Yes
Insurance Required
Yes
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The purpose and intent of this term contract is to secure firm pricing for audio and video equipment on an as-needed basis by the School Board of Marion County, Florida.
Please read the attachment named "Bid 4182JL Audio and Video Equipment - TERMS AND CONDITIONS", print out the attachment named "Bid 4182JL Audio and Video Equipment - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink along with your completed Proposal Form before the due date and time.
Download ‘Bid 4182JL Audio and Video Equipment - PROPOSAL FORM’ from this page. Complete the PROPOSAL FORM document and upload the completed Excel file and all required forms to complete your bid submission.


Dates(All times are listed as EST )

Broadcast Date
6/18/2026 12:00 PM EST
Question End Date
7/6/2026 2:00 PM EST
Sample Due Date
Due Date
7/9/2026 2:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 3
Type Name Description File Type
Invitation for Bid Bid 4182JL Audio and Video Equipment REQUIRED FORMS.pdf Bid 4182JL Audio and Video Equipment - REQUIRED FORMS PDF
Invitation for Bid Bid 4182JL Audio and Video Equipment PROPOSAL FORM.xlsx Bid 4182JL Audio and Video Equipment - PROPOSAL FORM Excel
Invitation for Bid Bid 4182JL Audio and Video Equipment TERMS AND CONDITIONS.pdf Bid 4182JL Audio and Video Equipment - TERMS AND CONDITIONS PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 9
Code Description
[680-87] Surveillance Cameras and Counter-surveillance Equipment and Supplies
[840-84] Video and Audio Systems, Accessories and Parts (Closed Circuit TV) (Including Surveillance Type)
[840-14] Audio Equipment and Accessories, Television (Microphones, Mixers, and Amplifiers)
[880-11] Audio Visual Equipment and Supplies (Not Otherwise Classified)
[915-7] Audio Recording
[985-12] Audio/Video Equipment and Accessory Rental or Lease
[287-96] Wire and Cable, Electronic: Audio, Coaxial, Hook-Up, Lead-In, etc.
[840-55] Switchers, Audio and Video
[998-28] Communication Equipment (Including Radio, Television, Telephone, VCR, Video/Audio Equipment, etc.), Sale of Surplus and Obsolete Items
Publications

Total: 0
Publication Date
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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