2021-0172-ATT Legal Services

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 541110 - Offices of Lawyers
Posted Date: Mar 22, 2021
Due Date: Apr 20, 2021
Solicitation No: 2021-0172-ATT
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RFP 2021-0172-ATT Legal Services
RFP 2021-0172-ATT

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RFP No. 2021-0172-ATT/CW
SANTA FE COUNTY
ATTORNEY’S OFFICE
REQUEST FOR PROPOSALS
LEGAL SERVICES
Multiple Awards
RFP NO. 2021-0172-ATT/CW
NM Commodity Code: 91874 & 96149
March 2021
1
RFP No. 2021-0172-ATT/CW
TABLE OF CONTENTS
PAGE NO.
I. ADVERTISEMENT.............................................................................................................4
II. CONTRACT INTRODUCTION & OBJECTIVES ............................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL .....................................................5
B. SCOPE OF WORK ........................................................................................................5
C. IMPLEMENTATION OF A CONTRACT....................................................................6
D. QUALIFICATIONS .....................................................................................................7
E. INSURANCE REQUIREMENTS .................................................................................7
F. PROCUREMENT MANAGER .....................................................................................8
G. DEFINITION OF TERMINOLOGY.............................................................................8
III. CONDITIONS GOVERNING THE PROCUREMENT...................................................10
A. SEQUENCE OF EVENTS .........................................................................................10
B. EXPLANATION OF EVENTS ..................................................................................11
C. GENERAL REQUIREMENTS..................................................................................14
1. Acceptance of Conditions Governing the Procurement.......................................14
2. Incurring Cost ......................................................................................................14
3. Prime Contractor Responsibility .........................................................................14
4. Subcontractors .....................................................................................................14
5. Amended Proposals .............................................................................................14
6. Offerors Rights to Withdraw Proposal...............................................................14
7. Proposal Firm Offer.............................................................................................15
8. Disclosure of Proposed Contents ........................................................................15
9. No Obligation ......................................................................................................15
10. Termination .........................................................................................................15
11. Sufficient Appropriation .....................................................................................16
12. Legal Review.......................................................................................................16
13. Governing Law ....................................................................................................16
14. Basis for Proposal ................................................................................................16
15. Contract Terms and Conditions ...........................................................................16
16. Contract Deviations .............................................................................................16
17. Offeror Qualifications .........................................................................................17
18. Right to Waive Minor Irregularities ....................................................................17
19. Change in Contractor Representatives ................................................................17
20. Notice ..................................................................................................................17
21. County Rights......................................................................................................17
22. Right to Publish ...................................................................................................17
23. Ownership of Proposals .....................................................................................17
24. Electronic Mail Address Required ......................................................................18
25. Preferences ..........................................................................................................18
26. Double-Sided Documents ...................................................................................19
27. Living Wage ........................................................................................................19
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RFP No. 2021-0172-ATT/CW
IV. RESPONSE FORMAT AND ORGANIZATION ............................................................20
A. NUMBER OF RESPONSES .......................................................................................20
B. NUMBER OF COPIES ................................................................................................20
C. PROPOSAL FORMAT................................................................................................20
1. Proposal Organization.............................................................................................20
2. Letter of Transmittal ...............................................................................................21
V. EVALUATION CRITERIA and SPECIFICATIONS ......................................................22
A. TIMEFRAME ..............................................................................................................22
B. EVALUATION CRITERIA
1. Experience .......................................................................................................22
2. Capacity and Ability to Provide Legal Service ...............................................22
C. COST PROPOSAL .....................................................................................................23
VI. EVALUATION .................................................................................................................24
A. EVALUATION SCORING ........................................................................................24
B. EVALUATION PROCESS..........................................................................................24
APPENDICES
A. Acknowledgement of Receipt Form ............................................................................26
B. Campaign Contribution Disclosure Form ....................................................................27
C. Preference Certificates .................................................................................................30
D. Sample Santa Fe County Agreement ..........................................................................31
E. Offeror’s Attachments ................................................................................................40
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RFP No. 2021-0172-ATT/CW
I. ADVERTISEMENT
LEGAL SERVICES
Multiple Awards
RFP NO. 2021-0172-ATT/CW
NM Commodity Code: 91874 & 96149
Santa Fe County requests proposals from qualified law firms and attorneys to provide general legal
counsel and representation in specified practice areas. An Offeror does NOT have to have
experience in all of these areas of the law to be considered, as this is a multiple source award
solicitation. This means that the County will be awarding contracts to multiple Offerors to provide
legal services in specified practice areas. Offerors must specify in their proposals in which practice
areas they propose to provide legal services to the County.
A completed proposal shall be submitted in a sealed container indicating the proposal title and
number along with the Offeror’s name and address clearly marked on the outside of the container.
All proposals must be received by 2:00 pm on April 20, 2021, at the Santa Fe County Purchasing
Division, 102 Grant Avenue, P.O. Box 276, Santa Fe, NM 87504-0276. To combat the spread of
the recent COVID-19 illness, the submission of Proposals will also be accepted electronically
utilizing DropBox. Please utilize the link to upload your proposal submission.
https://www.dropbox.com/request/mOfSTBVbDtOIJVojscfp
By submitting a proposal for the requested services each Offeror is certifying that it is qualified and
its proposal complies with the requirements stated within the Request for Proposals. All proposals
submitted shall be valid for ninety (90) days subject to action by the County. Santa Fe County
reserves the right to reject any and all proposals in part or in whole.
A Pre-Proposal Conference will be held on Friday, March 26, 2021 at 11:00 am via WebEx.
Attendance at the pre-proposal conference is not mandatory but strongly recommended. Please
join by using:
https://sfco.webex.com/sfco/j.php?MTID=m8b567259a20f33db04f65b7e215ebd19
Telephone: 1-408-418-9388; #187 078 0412.
EQUAL OPPORTUNITY EMPLOYMENT: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and
mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for proposals will be available by contacting Coralie G. Whitmore, Procurement
Specialist, Senior, 102 Grant Avenue, P.O. Box 276, Santa Fe, New Mexico 87504-0276, by
telephone at (505) 986-6337 or by email at cgwhitmore@santafecountynm.gov or on the website
at: http://www.santafecountynm.gov/asd/current_bid_solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County Purchasing Division--Advertised: March 21st and 22nd.
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RFP No. 2021-0172-ATT/CW
II. CONTRACT INTRODUCTION & OBJECTIVES
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
Santa Fe County requests proposals from qualified law firms and attorneys to provide general legal
counsel and representation in specified practice areas. An Offeror does NOT have to have
experience in all of these areas of the law to be considered, as this is a multiple source award
solicitation. This means that the County will be awarding contracts to multiple Offerors to provide
legal services in specified practice areas. Offerors must specify in their proposals in which practice
areas they propose to provide legal services to the County.
All qualified service providers are invited to submit a proposal. Responders must demonstrate a
capacity to meet the County’s requirements as stated in the RFP No. 2021-0172-ATT/CW.
Offerors are to read and understand the terms, conditions and requirements of the Request for
Proposal.
B. SCOPE OF WORK
The selected contractor or contractors will provide the following legal services:
1. Legal services on matters as directed by the Santa Fe County Attorney.
2. Legal representation of Santa Fe County before state and federal courts, state agencies
and other governmental entities.
3. Legal assistance with mediation, arbitration, and litigation involving Santa Fe County.
4. As directed by the Santa Fe County Attorney, brief County officials, employees, legal
counsel and consultants.
Santa Fe County requests proposals from qualified law firms and attorneys to provide general legal
counsel and representation in the following practice areas:
1. Environmental law;
2. Water law, including water rights acquisition and disposition;
3. Employment law;
4. Appellate practice;
5. Condemnation, both inverse and direct;
6. Land use and land use planning;
7. Adult and juvenile detention facility operations and procedures;
8. Health care, including health information privacy;
9. Insurance coverage and the procurement of insurance coverage, including an analysis of
competing policies and gap analysis to determine additional coverage needed;
10. Defense of tort claims, with particular emphasis on claims arising under the New Mexico
Tort Claims Act, and civil rights claims;
11. Issues arising under the Rules of Professional Conduct;
12. Transactions, such as real estate acquisitions and dispositions, asset acquisitions, and
Local Economic Development Act transactions;
13. Federal and state taxation;
14. Civil and criminal litigation and appeals, including commercial litigation, mandamus and
injunctive relief, and resisting civil and criminal discovery demands directed to the County
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