ATOD Will Call Ramp Replacement

PROJECT MANUAL
PROJECT NAME:
ATOD Will Call Ramp Replacement
PROJECT ADDRESS:
1918 SE Hulsizer Dr.
Ankeny, Iowa 50021
PROJECT DATE: June 22nd, 2026
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OWNER:
Iowa Department of Administrative Services
109 Southeast 13th Street
Des Moines, Iowa 50319
OWNER PROJECT NUMBER: 9534.00
OWNER REQUEST FOR BID NUMBER: RFB 953400-01
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CONSTRUCTION MANAGER:
The Samuels Group
2929 Westown Parkway, Suite 200
West Des Moines, Iowa 50266
CONSTRUCTION MANAGER PROJECT NUMBER: 7863
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ARCHITECT:
10FOLD Architecture + Engineering
413 Kellog Ave
Ames, IA 50010
ARCHITECT PROJECT NUMBER: 9534.00
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
SECTION 00 0110
TABLE OF CONTENTS
PROCUREMENT AND CONTRACTING REQUIREMENTS
1.01 DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
A. 00 0101 Project Title Page
B. 00 0107 Seals Page
C. 00 0110 Table of Contents
D. 00 0115 List of Drawing Sheets
E. 00 0116 Bid Submittal Checklist
F. 00 1113 Notice to Bidders
G. 00 2113 Instructions to Bidders
H. 00 2113.01 IMPACS Electronic Procurement System Instructions
I. 00 2113.02 Sample Contractor Certificate of Insurance
J. 00 3113 Preliminary Schedule
K. 00 3126 Existing Hazardous Material Information
L. 00 3132 Geotechnical Data
M. 00 3143 Permit Application
N. 00 4116 Bid Form
O. 00 4116.01 Non Discrimination Clause Information
P. 00 4116.02 Targeted Small Business Information
Q. 00 4313 Bid Security Forms
R. 00 5200 Agreement Form
S. 00 6000 Payment Bond and Performance Bond Forms
SPECIFICATIONS
PART 2 -
2.01 DIVISION 01 - GENERAL REQUIREMENTS
A. 01 1200 Contract Summary
B. 01 2500 Substitution Procedures
C. 01 2600 Contract Modification Procedures
D. 01 2900 Payment Procedures
E. 01 3100 Project Management and Coordination
F. 01 3100.01 Web Based Construction Management
G. 01 3200 Construction Progress Documentation
H. 01 3300 Submittal Procedures
I. 01 4000 Quality Requirements
J. 01 5000 Temporary Facilities and Controls
K. 01 6000 Product Requirements
L. 01 7300 Execution
M. 01 7700 Closeout Procedures
DIVISION 02 EXISTING CONDITIONS
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A. 02 4100 DEMOLITION AND CUTTING
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
DIVISION 03
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CONCRETE
A. 03 1000 CONCRETE FORMING AND ACCESSORIES
B. 03 2000 CONCRETE REINFORCING
C. 03 3000 CAST-IN-PLACE CONCRETE
D. 03 3900 CONCRETE CURING
DIVISION 05
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METALS
A. 05 5000 METAL FABRICATIONS
B. 05 5213 PIPE AND TUBE RAILINGS
DIVISION 07
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THERMAL AND MOISTURE PROTECTION
A. 07 9200 JOINT SEALANTS
DIVISION 09
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FINISHES
A. 09 9600 HIGH-PERFORMANCE COATINGS
DIVISION 31
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EARTHWORK
A. 31 2316 EXCAVATION
B. 312316.13 TRENCHING
C. 31 2323 FILL
END OF SECTION
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
SECTION 00 0115
LIST OF DRAWING SHEETS
DRAWINGS
1.01 SHEET TITLE
A. Cover Page
B. S1.0 Structural Notes & Details
C. S1.1 Demo & Footing Plan
D. S1.2 Layout Plan & Elevations
E. S1.3 Ramp Details
END OF SECTION
PROJECT 9534.00 LIST OF DRAWING SHEETS 00 0115 - 1
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
SECTION 00 1113
NOTICE TO BIDDERS
RFB #953400-01
The Iowa Department of Administrative Services will be receiving bids for the removal and replacement of
the will call ramp, the ramp's accessories and the surrounding area at ATOD - 1918 SE Hulsizer Dr,
Ankeny, Iowa 50021.
The Iowa Department of Administrative Services anticipates construction to begin on September 14th, 2026
and end on November 3rd, 2026.
Bids must be received no later than 02:00 pm, Tuesday, July 28th, 2026. Late bids will not be considered.
Bids shall be submitted on IMPACS Electronic Procurement System. The Bid shall be accompanied by a
Bid Security as set forth in the Instructions to Bidders in the amount of 5% of the total bid amount. Each bid
shall be accompanied by a bid bond, cashier's check or a certified check drawn upon a solvent bank
chartered under the laws of the United States of America.
Bid Opening
The bid opening will be held on a virtual Microsoft Teams meeting on Tuesday, July 28th, 2026 at 3:00 PM.
Meeting information:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/275191503247294?p=QOKBpLgwTawpIjhlyI
Meeting ID: 275 191 503 247 294
Passcode: Jj39z29L
Dial in by phone
+1 469-998-6043,,616580561# United States, Dallas
Phone conference ID: 616 580 561#
The Iowa Department of Administrative Services reserves the right to reject any and all bids, and to waive
irregularities and to accept a bid that is deemed in the best interest of the State of Iowa.
Bidders must comply with all affirmative action/equal employment opportunity provisions of the State of
Iowa and the Federal Government.
This project is exempt from Iowa Sales Tax. Davis Bacon Wages will not apply to this project.
Questions must be submitted by 05:00 pm, July 14th, 2026, to the Issuing Officer.
Bidding documents may stipulate a specific product. Substitute product will be considered if a written
request is received by 05:00 pm, July 14th, 2026, prior to bid opening. Substitution requests will be
considered for all products per Section 01 2500 Substitution Procedures, even if the specification does
not include a statement such as "or equal," "equal to," "equivalent to," or "basis of design," unless
otherwise noted.
An optional Pre-Bid meeting will be held on Tuesday July 7th, 2026, at 01:00 PM at ATOD - 1918 SE
Hulsizer Dr, Ankeny, Iowa 50021. This meeting is not mandatory but is highly recommended. Virtual option:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/22675768040383?p=TY8OK7xYIV5OY4goOD
Meeting ID: 226 757 680 403 83
Passcode: oN94Gk7e
PROJECT 9534.00 NOTICE TO BIDDERS 00 1113 - 1
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
Dial in by phone
+1 715-318-2945,,571329877# United States, Eau Claire
Find a local number
Phone conference ID: 571 329 877#
Bidding Documents, including drawing sheets bearing the project name ATOD Will Call Ramp
Replacement, Dated 06/22/2026 and the Project Manual prepared by 10Fold Architecture + Engineering
dated 06/22/2026, may be obtained from Rapids Reproductions by visiting www.rapidsrepro.com or by
calling (515) 251-3222 on Monday, June 29th at 3:00PM & thereafter.
For further information regarding this project contact:
Michael Bradbury - Issuing Officer
Phone: 515-823-9327
E-Mail: construction.procurement@das.iowa.gov
END OF SECTION
PROJECT 9534.00 NOTICE TO BIDDERS 00 1113 - 1
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
SECTION 00 2113
INSTRUCTIONS TO BIDDERS
RFB # 953400-01
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Project Description
B. Owner
C. State Agency Representatives and Contacts
D. Proposal Form and Submissions
E. Taxes
F. Alternate Bids
G. Drawings
H. Bid Security
I. Due Date and Time for Receipt of Bids
J. Commencement and Completion Date
K. Site Visit
L. Pre-bid Meeting
M. Questions
N. Addenda and Interpretations of the Contract Documents
O. Substitutions
P. Obligation of Bidder
Q. Public Records and Requests for Confidential Treatment
R. Withdrawal of Bid
S. Bid Closing
T. Basis of Bids
U. Informalities/Rejection of Bids
V. Consideration of Bids
W. Preference
X. Qualifications
Y. Insurance
Z. Form of Agreement between Owner and Contractor
AA. Execution of Contract
BB. Laws and Regulations
CC. Contract Documents and Order of Precedence
DD. Conditions of the Work
EE. Subcontracts
FF. Project Manual/Drawings
1.02 PROJECT DESCRIPTION
Project Description: The removal and replacement of the concrete will call ramp and surrounding area located
at Iowa Department of Revenue - Alcohol & Tax Operations Division (ATOD) in Ankeny, Iowa 50021.
1.03 OWNER
State of Iowa, Department of Administrative Services, 109 SE 13th St, Des Moines, IA 50319
PROJECT 9534.00 INSTRUCTIONS TO BIDDERS 00 2113 - 1
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
1.04 STATE AGENCY REPRESENTATIVES AND CONTACTS
A. PURCHASING AGENT: Michael Bradbury - Issuing Officer, State of Iowa, Department of
Administrative Services, Hoover State Office Building, 3rd floor, 1305 East Walnut Street, Des Moines, IA
50319-0105, Phone: 515-823-9327; email: construction.procurement@iowa.gov
B. OWNER REPRESENTATIVE: Jennie Elliott, State of Iowa, Department of Administrative Services,
109 SE 13th Street, Des Moines, IA 50319, Phone: 515-745-3244; email: jennie.elliott@das.iowa.gov
C. ON-SITE COORDINATOR: Matt Wharff, Facility Manager, 1918 SE Hulsizer Dr. Ankeny, Iowa
50012, Phone: 515-217-1101; email: matt.wharff@iowa.gov
D. CONSTRUCTION MANAGER CONTACT: Mac McKeever, The Samuels Group, 2929 Westown
Parkway, Suite 200, West Des Moines, Iowa 50266, Phone: 712-898-3654; email:
mmckeever@samuelsgroup.net
E. DESIGN PROFESSIONAL CONTACT: Eric Vermeer, 10FOLD Architecture, 413 Kellogg Ave, Ames,
Iowa 50010, Phone: 515-292-0007; email: evermeer@10foldarchitecture.com
PART 2 - PRODUCTS - NOT USED
PART 3 - EXECUTION
3.01 PROPOSAL FORM AND SUBMISSION
A. A properly prepared and submitted bid is the bidder's responsibility. Bids are to be made in
accordance with these Instructions to Bidders and items included on the Bid submission. Failure to comply
may be cause for rejection.
B. The Bid is to consist of the required Bid information, together with the other information specified
below to be submitted with the Bid, in which copies are included with these Bidding Documents.
1. The total bid package submitted is required to include the following:
a. An online submission including:
1) Required Bid Form (To be uploaded online)
2) Required Non-discrimination Clause Information
3) Required Targeted Small Business Pre-bid Contact Information
4) Bid Security (documentation provided by Bidder) (To be uploaded online)
5) Certification of Site Visit (To be uploaded online if Pre-Bid is Mandatory)
C. Include the amount for performing all work described in the drawings and specifications for Base Bid
and for each Alternate Bid requested.
D. Acknowledge receipt of all Addenda issued, where so indicated on the Bid Form
E. All required information to be submitted, by an officer of the company having authority to bind the
company in a contract.
F. Commencement of the work of the contract shall begin with the Contractor's receipt of a fully
executed contract (signed by both parties).
G. The Owner reserves the right to award a contract for Base Bid only, or for Base Bid in combination
with any, or all, identified Alternate Bids. The Owner reserves the right to award a contract for individual Bid
Packages, or any combination of Bid Packages. Each Bidder must comply with all of the General
Requirements of the project and any requirements of the Project manual that apply to their scope of work.
H. The company's Federal I.D. Number and the Iowa Contractors Registration Number shall be included
in the Bid Form.
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ATOD Will Call Ramp Replacement
Ankeny, IA
DAS#9534.00
RFB953400-01
I. Unless indicated otherwise, the Bid shall be for a single responsibility contract for all work as
indicated on the Drawings and specified in the Project Manual, and shall be a lump sum amount. If no
change in the Base Bid amount is required with respect to consideration of a particular Alternate Bid, enter
"No Change" in the blank for that Alternate Bid.
J. Where so requested, provide Unit Prices for the designated types of work and in the units specified,
in which the Unit Prices would be used as adjustments to the quantities described in the instructions as the
basis for the Base Bid and any Alternate Bid work. A Unit Price would be applicable in the event the Owner
should request additional work of that type beyond the extent and quantity that has been established as the
scope of the work by graphic delineation and notations on the Drawings, or by otherwise stipulating in the
Bidding Documents a numerical quantity of the work, for the Bidder's use in determining the lump sum bid
amount for the Base Bid and any requested Alternate Bid containing such work. The Unit Prices shall also be
used to adjust the Contract Amount for actual quantities of work involved when the work subject to Unit Price
adjustment differs by being less in quantity than that contemplated by the original scope of work for the
respective Base Bid or Alternate Bid.
K. Completed State of Iowa Nondiscrimination Clause information and Subcontractor Targeted Small
Business Enterprise Pre-Bid Contact Information, included in these Bidding Documents, are to accompany
the Bid submission. Bidders shall comply with all affirmative action/equal opportunity provisions of State and
Federal laws. The Owner seeks to provide opportunities for Targeted Small Businesses in accordance with
the provisions of Chapter 73 of the Code of Iowa.
L. All Bid information is to be submitted online. Any required Bid Security shall be provided, in the form
and amount specified elsewhere in these Instructions to Bidders, at the time of submission of the Bid. When
a site visit is mandatory as specified elsewhere in these Instructions to Bidders, and a Certificate of Site Visit
is required to be submitted with the Bid as evidence of such visit having occurred for purposes of observing
the conditions of the site and the work proposed therein, the Certificate shall be uploaded with the bid
submission.
3.02 TAXES
A. In accordance with Section 423 of the Code of Iowa and 701-19 of the Iowa Administrative Rules,
Iowa Construction Sales Tax Exemption Certificates for this project will be issued. Do not include Iowa sales
tax or use tax, or any local option sales tax, on construction materials in determining your bid prices. The
successful Contractor will be required to notify the Department of Administrative Services project manager of
all Subcontractors within forty-eight (48) hours after the published date and time by which bids must be
submitted. Information on the Contractor and each Subcontractor shall include the firms' name, address,
contact person, federal tax identification number, and the Iowa contractor registration number. For the
Contractor and each Subcontractor, designate the type of trade or category of work that is to be provided on
the project. The Construction Manager for the Department of Administrative Services must be informed when
any Subcontractor is added to the project. Following receipt of the information, the Construction Manager for
the Department of Administrative Services will arrange to have an authorization letter and certificate (please
see sample, included in the Project Manual) issued on behalf of the Contractor and each Subcontractor and
will forward the documents to the Contractor for distribution and use by each in purchasing construction
materials for this project. Certificates issued for this project shall be used for tax-exempt purchasing
construction materials for this project only.
3.03 ALTERNATE BIDS
A. Bidders are to bid all Alternates requested on the Bid Form. Alternates quoted will be reviewed and
accepted or rejected at the option of the Department of Administrative Services. Accepted Alternates will be
identified in the Owner-Contractor agreement. Indicate the price for Alternates described, as shown on the
Drawings and specified in the Project Manual, and identify in the correct location on the Bid Form.
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