Athletic Field Marking Dust - Annual Contract

Agency:	Charlotte County
State:	Florida
Type of Government:	State & Local
NAICS Category:	237990 - Other Heavy and Civil Engineering Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Nov 19, 2025
Due Date:	Dec 9, 2025
Solicitation No:	26-130
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Board of County Commissioners

Request for Quotation

* THIS IS NOT AN ORDER *

RFQ #20260130

Date: 11/19/2025

Page: 1 of 5

Charlotte County Purchasing Division

18500 Murdock Circle, Room 344

Port Charlotte, Florida 33948-1094

Contact Person: Ariel Johnson, Contract Specialist

Contact Phone: 941.743.1376

Contact Email: Ariel.Johnson@charlottecountyfl.gov

FAX: 941.743.1384

Reply No Later Than: December 09, 2025 (3:00 p.m. EST)

Specifications

ATHLETIC FIELD MARKING DUST – ANNUAL CONTRACT

PURPOSE: It is the intent of Charlotte County to secure a firm price for the purchase and delivery of athletic field marking

dust, to be utilized by the Community Services Department, as specified herein on an “as required basis”.

QUOTE PRICES: Quoters shall quote unit prices, F.O.B. destination, for the purchase of the Athletic Field Marking Dust.

Such price shall include Contractor’s cost in full for all transportation, labor, materials, and equipment used to deliver said

material to the point of delivery.

These prices shall be considered firm for a one (1) year period, effective January 1, 2026 through and including December 31,

2026. This quote may be extended/renewed for two (2) additional one (1) year periods, by mutual consent, at the same prices,

terms and conditions.

Current contract prices can be obtained by accessing the Charlotte County Purchasing Division’s website at

http://purchasingbids.charlottecountyfl.gov/ under “Purchasing Bids Online”, Historical Catalog. The previous Contract number

for this project is 23-016 and is entitled “Athletic Field Marking Dust – Annual Contract”.

DELIVERY: Prices quoted shall include delivery to the Community Services Department, located at 7001 Florida Street, Punta

Gorda FL 33950, or to any other specified Charlotte County location. Successful firm shall notify the County at least twenty-

four (24) hours prior to delivery. The name and contact number for delivery notification may be different depending on the

delivery location and will therefore be indicated on each purchase order issued. Delivery can be made Monday through Friday,

between the hours of 8 a.m. and 3 p.m., excluding holidays.

NOTICE TO PROCEED: Notice to Proceed, or Purchase Order, shall be issued bearing the agreed-upon commencement

date. No work under the Contract shall begin until after the Notice to Proceed/Purchase Order has been issued.

RESERVED RIGHTS: The County reserves the right to accept or reject any and/or all quotes, to waive irregularities and

technicalities, and to request resubmission of quotes. Also, the County reserves the right to accept all or any part of the quote

and to increase or decrease quantities to meet additional or reduced requirements of the County. Any sole response received

by the first submission date may be rejected by the County depending on available competition and timely needs of the County.

FORM OF CONTRACT: The submitted Quote Form signed by the Quoter, together with the complete quote package furnished

by the County, shall constitute a binding contract. The Quoter shall be required to perform according to the Quoter’s submitted

Quote Form and the County’s quote package.

CANCELLATION: The County shall have the right to unilaterally cancel, terminate or suspend this Contract, in whole or in

part, by providing the Contractor 30 days written notice by certified mail.

RFQ No. 20260130

Pursuant to Section 287.135(3)(b) of the Florida Statutes, Charlotte County may, at its sole option, terminate any Agreement

in any amount if the Contractor is found to have been placed on the Scrutinized Companies that Boycott Israel List, or is

engaged in a boycott of Israel.

SPECIFICATIONS: The required athletic field marking dust is bright white in appearance, non-toxic, non-burning and harmless

to soil and turf. Athletic field marking dust shall conform to the National Collegiate Athletic Association (NCAA) guidelines and

not harm uniforms or players. The acceptable generic composition for the athletic field marking dust is as follows:

Limestone (calcium carbonate)

Magnesium Carbonate

Quartz

90-99%

0-5%

ESTIMATED QUANTITIES: The exact quantities of the required athletic marking dust for this quote cannot be determined at

this time. Annual past use by Charlotte County has been approximately 1,500 50-pound bags. These amounts are given for

Quoter's guidance only; no minimum amount is guaranteed or implied. This quote award may result in similar quantities of

purchases; however, no quantity is guaranteed. Purchase orders shall be issued on an "as required" basis.

GENERAL CONDITIONS:

Taxes – Charlotte County is exempt from Federal Excise, Transportation and Florida Sales Taxes.

Payment: All invoices will be paid in accordance with the Local Government Prompt Payment Act (F.S. 218.7).

SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS: Charlotte County will not request documentation of, or consider a

vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor. Charlotte County does

not give preference to vendors based on social, political, or ideological interests.

CRITERIA FOR AWARD: Award of this quote shall be to the overall lowest responsive, responsible quoter meeting or

exceeding the requirements of the specifications set forth herein. Another consideration of award may be delivery time.

The County reserves the right to reject the quote of any quoter who has previously failed to perform properly, or on time,

contracts of similar nature; or who is not in a position to satisfactorily perform the contract. If, after the due date and time, the

lowest quoter is deemed non-responsible by the County, such quoter shall receive written notice from the County of this

determination. The quoter shall have five (5) business days from the date of this notice to dispute the determination and to

provide to the County any additional information it deems relevant regarding the quoter’s responsibility. The County shall make

a final determination regarding the quoter’s responsibility at the time of award of the contract.

RFQ No. 20260130

QUOTED PRICE FOR THE SUPPLY AND DELIVERY OF ATHLETIC FIELD MARKING DUST AS SPECIFIED:

ATHLETIC FIELD MARKING DUST $

/per 50-pound bag

DELIVERY TIME (PER ORDER):

CALENDAR DAYS.

The signature below is a guarantee that the Quoter will not withdraw his/her quote for a period of 30 days after the scheduled

quote due date.

Pursuant to Section 287.135(3)(b) of the Florida Statutes, Charlotte County may, at its sole option, terminate any Agreement

in any amount if the Contractor is found to have been placed on the Scrutinized Companies that Boycott Israel List, or is

engaged in a boycott of Israel.

The undersigned acknowledges receipt of the following addenda, and the cost, if any, of such revisions has been included in

the price bid.

Addendum No.

, Dated

; Addendum No.

, Dated

; Addendum No.

, Dated

HOLD HARMLESS AGREEMENT: The quoting firm as indicated below, it’s officers and members shall, through the signing

of this document by any authorized party or agent, indemnify, hold harmless and, at Charlotte County’s option, defend Charlotte

County, a political subdivision of the State of Florida, its officers, agents, employees, and volunteers from all suits and actions,

including attorney’s fees and all costs of litigation and judgment brought against the County as a result of loss, damage or injury

to person or property by reason of any act or failure to act by the quoting firm, its agents, servants or employees.

Type of Organization (Please Check One): Individual Ownership

Joint Venture

Partnership

Corporation

Name of Quoting Firm:

Mailing Address:

Location Address:

City & State:

Zip:

Telephone:

E-mail:

Signature of person authorized to bind the Company:

Print name and title of person above:

Date:_________________________________________

DUE DATE/ ELECTRONIC QUOTE SUBMISSIONS: Please submit your quote electronically

At http://bit.ly/3TYAyKa and follow given instructions.

Quote must be received no later than 3:00 p.m. (EST), December 09, 2025.

QUOTE RESULTS: In accordance with Florida Statues, Section 119(1)(b)2: Sealed bids, proposals, or replies received by an

agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until

such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final

replies, whichever is earlier. Upon release of the intended decision, if you wish to obtain the quote results, you may do so by

visiting our Website at http://purchasingbids.charlottecountyfl.gov/ under “Purchasing Bids Online”, document number

261304. No information regarding the submittal will be divulged over the telephone.

(This page to be returned)

RFQ No. 20260130

SOURCE OF SUPPLY AND SUBCONTRACTORS

The following sources of supply and subcontractors shall be used for ATHLETIC FIELD MARKING DUST – ANNUAL

CONTRACT. (If quoter does not have a source of supply or subcontractor, insert "to be determined". When source or

subcontractor is determined, selection will be subject to County approval. If not applicable, please state N/A).

Source of Supply

Subcontractor(s)

DRUG FREE WORKPLACE FORM

The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that

(name of business) does:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use

of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees

for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free

workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may

be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the

statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities

or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the

employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled

substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after

such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if

such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Signature

Dated

RFQ No. 20260130

HUMAN TRAFFICKING AFFIDAVIT

for Nongovernmental Entities Pursuant To FS. §787.06

Charlotte County Contract #20260130

The undersigned on behalf of the entity listed below, (the “Nongovernmental Entity”), hereby attests under

penalty of perjury as follows:

1. I am over the age of 18 and I have personal knowledge of the matters set forth except as otherwise

set forth herein.

2. I am an officer or representative of the Nongovernmental Entity and authorized to provide this

affidavit on the Company’s behalf.

3. Nongovernmental Entity does not use coercion for labor or services as defined in Section 787.06,

Florida Statutes.

4. This declaration is made pursuant to Section 92.525, Florida Statutes. I understand that making a

false statement in this declaration may subject me to criminal penalties.

Under penalties of perjury, I declare that I have read the foregoing Human Trafficking Affidavit and that

the facts stated in it are true.

Further Affiant sayeth naught.

_______________________

Signature

_______________________

Printed Name

_______________________

Title

_______________________

Nongovernmental Entity

_______________________

Date

Quoter’s Name:

(This page to be returned)

RFQ No. 20260130

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Athletic Field Marking Dust - Annual Contract

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