Athletic Field Chemical and Fertilizer Application

P.O. Box 130
Swainsboro, GA 30401
478-237-6674
Fax: 478-419-1102
Request for Proposals
Chemical and Fertilizer Application Services for Athletic Fields
Emanuel County Schools
Swainsboro, Georgia
Issue Date: May 1, 2026
Proposal Due Date: May 28, 2026
1. Introduction
Emanuel County Schools is seeking sealed proposals from qualified vendors to provide
professional chemical and fertilizer application services for the maintenance of athletic fields
across the district. The selected vendor will be responsible for developing and implementing a
comprehensive turf management program designed to promote healthy, safe, and visually
appealing athletic playing surfaces.
2. Scope of Services
The successful proposer shall provide all labor, materials, equipment, supervision, and expertise
necessary to perform the following services:
Turf Management Services May Include:
Pre-emergent and post-emergent weed control
Fertilization applications
Insect and pest control
Fungicide applications as needed
Soil testing and analysis
Lime applications as needed
Seasonal turf health assessments
Nutrient management planning
Growth regulation treatments, if recommended

Emergency treatment recommendations when necessary
Athletic Fields:
Services apply to multiple district athletic facilities, including:
Emanuel County Institute- 6 acres (baseball, softball, football game and practice fields)
Chemical/Fertilizer Application timeline: July 1, 2026- June 30, 2027
*Swainsboro High School- 6 acres (baseball, softball, football practice field)
Chemical/Fertilizer Application timeline: January 2027-June 2027
*Proposal pricing should reflect that Swainsboro High School chemical/fertilization application will not start until
January 2027 due to current athletic field renovation being covered under the project warranty through December
2026.
A site visit may be required prior to proposal submission.
3. Vendor Qualifications
Vendors must:
Be properly licensed and certified in the State of Georgia for pesticide and fertilizer
applications.
Provide proof of liability insurance and workers' compensation coverage.
Have demonstrated three years of successful experience managing athletic field turf.
Provide references from school districts, municipalities, or comparable athletic facilities.
Comply with all local, state, and federal regulations.
4. Proposal Requirements
Proposals must include the following information.
Company Information:
Business name and address
Primary contact person
Number of years in business
Relevant certifications/licenses
Service Plan:
Proposed annual treatment schedule and billing plan
Description of chemicals and fertilizers to be used
Safety protocols
Reporting and communication process
Soil testing recommendations

Pricing:
Itemized annual cost
Per-application pricing
Additional service pricing
Emergency treatment costs
Any optional services
References:
Minimum of three relevant references
5. Evaluation Criteria
Proposals will be evaluated based on:
Experience and qualifications
Quality and comprehensiveness of service plan
Cost effectiveness
References and past performance
Responsiveness to district needs
Safety practices
Emanuel County Schools reserves the right to reject any or all proposals and to accept the
proposal deemed in the best interest of the district.
6. Contract Term
The initial contract term will be for one year, with an optional rollover year based on
performance, pricing, and district needs.
7. Submission Instructions
Sealed proposals should be clearly marked:
"RFP - Chemical and Fertilizer Application Services for Athletic Fields"
and delivered to:
Emanuel County Schools
Attn: Jansen Ware
201 North Main St.
Swainsboro, GA 30401

Submission Deadline:
May 28, 2026 at 2:00 PM
Late submissions will not be considered.
8. Additional Terms
Emanuel County Schools reserves the right to request additional information or
interviews.
All services must be coordinated with district scheduling to minimize disruption of
athletic events and student activities.
Compliance with all safety regulations regarding student proximity and environmental
stewardship is required.
9. Contact Information
Questions regarding this RFP should be directed to:
Jansen Ware
Assistant Superintendent of Administrative Services
Emanuel County Schools
201 North Main St. Swainsboro. GA 30401
478-237-6674
jware@emanuel.k12.ga.us
10. Non-Discrimination Statement
Emanuel County Schools does not discriminate on the basis of race, color, national origin, sex,
disability, or age in its programs or activities.