Asset & Work Management Trusted Advisor
| Agency: | City of Tacoma |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 14, 2026 |
| Due Date: | Feb 24, 2026 |
| Solicitation No: | IT25-0311F |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Specification Number | Type | Due Date | Time Due - Pacific | Title and Solicitation Documents | Date Issued |
| IT25-0311F | RFP | 02/24/2026 | 11 AM |
Asset & Work Management Trusted Advisor
Specification Register for the Bid Holders List |
01/14/2026 |
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INFORMATION TECHNOLOGY DEPARTMENT
REQUEST FOR PROPOSALS
ASSET & WORK MANAGEMENT TRUSTED ADVISOR
SPECIFICATION NO. IT25-0311F
City of Tacoma
Information Technology Department
REQUEST FOR PROPOSALS IT25-0311F
Asset & Work Management Trusted Advisor
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, February 24, 2026
Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our mailto:email
server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of
electronic bid submittals. Include the specification number in the subject line of your email. Your submittal
must be sent as an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email:
sendbid@tacoma.gov
Maximum email size including attachments: 35 MB.
Multiple emails may be sent for each submittal.
Note: Email may pass through multiple servers before arriving
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
In Person:
Tacoma Public Utilities Administration Building North,
Main Floor, Lobby Security Desk
3628 South 35th Street
Tacoma, WA 98409
Monday – Friday 8:00 am to 4:30 pm
Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
• Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope: The City of Tacoma is seeking services from qualified consulting firms to provide advisory and
strategic planning services in support of the City’s enterprise work and asset management technology
modernization efforts. This engagement will include (but is not limited to) assessment of current use of work
and asset management technologies, analysis of current SAP utilization, evaluation of organizational readiness
to adopt change in processes and systems, and development of a phased roadmap outlining recommended
Form No. SPEC-040C
Revised: 06/03/2024
initiatives over three-, five- and ten-year horizons. This RFP is for consulting and advisory services only – no
software procurement or system implementation is included.
Estimate: $250,000
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Brittany Riolo by email to briolo@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C
Revised: 06/03/2024
TABLE OF CONTENTS
SUBMITTAL CHECK LIST ......................................................................................................... 5
1. BACKGROUND .................................................................................................................. 6
2. MINIMUM REQUIREMENTS .............................................................................................. 8
3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 8
4. CONTRACT TERM ............................................................................................................11
5. CALENDAR OF EVENTS ..................................................................................................11
6. INQUIRIES ........................................................................................................................11
7. PRE-PROPOSAL MEETING..............................................................................................12
8. DISCLAIMER .....................................................................................................................12
9. EVALUATION CRITERIA...................................................................................................12
10. CONTENT TO BE SUBMITTED – This section represents 100% of the possible scoring
criteria. ......................................................................................................................................13
11. INTERVIEWS / ORAL PRESENTATIONS.....................................................................15
12. RESPONSIVENESS .....................................................................................................16
13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................16
14. CONTRACT OBLIGATION............................................................................................16
15. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...........................17
16. INSURANCE REQUIREMENTS....................................................................................17
17. PARTNERSHIPS ..........................................................................................................17
18. COMMITMENT OF FIRM KEY PERSONNEL ...............................................................17
19. AWARD.........................................................................................................................17
20. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................18
21. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................18
22. ADDENDUMS ...............................................................................................................18
23. LEAP REQUIREMENTS .................................................................................................. 20
23. EQUITY IN CONTRACTING ..........................................................................................19
APPENDIX A ............................................................................................................................20
APPENDIX B ............................................................................................................................21
APPENDIX C ............................................................................................................................22
Request for Proposal
Template Revised: 08/01/2025
Specification No. IT25-0311F
SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Proposal page.
The following items make up your submittal package:
One electronic copy of your complete submittal package
Signature Page Appendix A
Information in Section 10 Content To Be Submitted
After award, the following documents will be executed:
Services Contract
Certificate of Insurance and related endorsements
Request for Proposal
Template Revised: 08/01/2025
Specification No. IT25-0311F
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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