Asset Management Services for the Neighborhood Stabilization Program

Agency: Henry County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: May 21, 2020
Due Date: Jun 23, 2020
Solicitation No: RFP#: 20-44
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP: 20-44

Asset Management Services for the Neighborhood Stabilization Program

The Henry County Board of Commissioners is requesting proposals for qualified rehabilitation and new construction services in support of Henry County’s Neighborhood Stabilization Program (NSP), a federally funded grant program on a renewable contract basis. The Contractor shall furnish all labor, materials, equipment, and services required to fulfill the terms and conditions of this bid from qualified for-profit and non-profit developers for the provision of providing housing.

Proposals will be received by Henry County Board of Commissioners, Purchasing Department, 140 Henry Parkway, Room 209, McDonough, GA 30253 until 3:00 PM local time on June 23, 2020. Late proposals will not be considered nor returned.

Proposals may not be withdrawn for sixty (60) days after the time and date set for closing, except as allowed by OCGA. Henry County reserves the right to reject any and all proposals and to waive any technicalities.

The proposal documents and specifications are available for inspection and download here:

Contact: E-mail or call (770) 288-6027

Attachment Preview

Henry County
Purchasing Department
140 Henry Parkway, McDonough, GA 30253
Phone: 770-288-6027
Fax: 770-288-6047
Website: henrycounty-ga.com/purchasing
REQUEST FOR PROPOSAL
Sealed Envelope shall be marked with the following information:
RFP # 20-44
Asset Management Services for the Neighborhood Stabilization Program
Closing Date: 3:00 PM, June 23, 2020
SCHEDULE OF EVENTS FOR
RFP # 20-44
Pre-Proposal Conference
NONE
Deadline for requests for clarifications and questions. Any possible exceptions to
the bid specifications and/or terms and conditions should be addressed during
this phase. These requests will be answered in an addendum and must be emailed
to: purchasing@co.henry.ga.us
*Deadline for first addendum, if required, posted on the Henry County website:
henrycounty-ga.com/purchasing
Sealed proposals will be accepted until the opening date and time. Any late
submittals received will not be considered. Submittals are to be delivered to Henry
County Purchasing Department, 140 Henry Parkway, McDonough, GA 30253.
3:00 PM
June 9, 2020
3:00 PM
June 16, 2020
3:00 PM
June 23, 2020
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
FAX:
STATE:
ZIP:
SSN OR FEDERAL TAX ID:
EMAIL:
TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME:
AUTHORIZED SIGNATURE:
*The posting of additional addenda may be required and it is the responsibility of the Proposer to ensure that they review the
County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the
included form) with their solicitation. Proposers should not expect to be individually notified by Henry County.
__________________________________________________________________________________________________________________
RFP #20-44, Asset Management Services for the Neighborhood Stabilization Program
Page 1 of 39
RFP # 20-44
Asset Management Services for the Neighborhood Stabilization Program
Closing Date: 3:00 PM, June 23, 2020
TABLE OF CONTENTS
Page
SECTION I GENERAL OVERVIEW
A BACKGROUND
B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
3
4 - 13
SECTION II SPECIFICATIONS
A SCOPE OF SERVICES
B - MANAGEMENT TEAM COMPENSATION
C CONTRACT TERMS
D - INSURANCE REQUIREMENTS
14 - 16
16
16
16 -17
SECTION III - EVALUATION AND SELECTION CRITERIA
18
SECTION IV PROPOSAL FORMAT
A TECHNICAL PROPOSAL FORMAT
19
B COST PROPOSAL FORMAT
19
C COST PROPOSAL FORM
20
SECTION V NSP FORMS & REGULATIONS
SECTION 3 CERTIFICATION FORMS
CERTIFICATION REGARDING LOBBYING
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
HUD FEDERAL REGULATIONS
LIST OF SUB-CONTRACTORS
SUB-CONTRACTORS GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT
21
22 - 24
25
26 - 27
28 - 29
30
31
SECTION VI - HENRY COUNTY FORMS
32
BID AUTHORIZATION AFFIDAVIT
33
NON-CONFLICT OF INTEREST
34
GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT
35
SUPPLIER INCLUSION PROGRAM
36
STANDARD CONTRACT (SAMPLE)
37
CHECKLIST FOR RFP DOCUMENTS
38
SECTION VI REQUEST FOR PROPOSAL LABEL
39
__________________________________________________________________________________________________________________
RFP #20-44, Asset Management Services for the Neighborhood Stabilization Program
Page 2 of 39
SECTION I - GENERAL OVERVIEW
A. PURPOSE
Henry County is requesting proposals for qualified rehabilitation and new construction services in
support of Henry County’s Neighborhood Stabilization Program (NSP), a federally funded grant
program on a renewable contract basis. The Contractor shall furnish all labor, materials, equipment,
and services required to fulfill the terms and conditions of this bid from qualified for-profit and non-
profit developers for the provision of providing housing.
B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS
1. Proposals Submission
a. These instructions will bind proposers to terms and conditions herein set forth, except as
specifically stated otherwise in special contract terms with any individual proposal. These
instructions are to be considered an integral part of the proposal.
b. Proposals may be submitted by mail, common carrier or delivered in person. Fax or
electronic proposals are not acceptable. It shall be the duty of each proposer to ensure that
their proposal is delivered within the time and at the place prescribed in this document.
Proposals received prior to the time fixed in this proposal document will be securely kept
unopened. A date/time stamp will be affixed to the envelope/package immediately upon its
arrival to the Purchasing Department. Any proposal received at the office designated in this
document after the exact time and date specified, will not be considered. If a late proposal
is received via carrier, it will be marked “late proposal” and will not be opened. If a late
proposal is hand delivered, it will be returned unopened to the presenter.
c. At the date and time specified for the opening of the proposal, the proposal shall be publicly
opened and read aloud for the information of proposers and others present.
d. The proposal must be submitted in a sealed envelope/parcel on or before the date and time
stated in this document and is to be mailed or delivered to:
Henry County Purchasing Department
140 Henry Parkway
McDonough, Georgia 30253
RFP # 20-44
Asset Management Services for the Neighborhood Stabilization Program
Closing Date: 3:00 PM, June 23, 2020
e. The Submittal Checklist must be reviewed and the Proposer is to comply with the order of
the submittal of documents. This document along with the cover page (page 1) is to be
included with the proposal.
f. The following items are to be submitted:
One (1) unbound clearly marked “Original,” of the proposal documents
Six (6) bound complete copies (not to exceed a 1/2” capacity ring binder) identical
to the original proposal documents, and
One (1) digital copy in PDF format on a USB flash drive identical to the original
proposal documents. The USB flash drive should be labeled with the RFP number and
proposer’s name.
If required – One (1) original “Cost Proposal.” The Cost Proposal is to be submitted
in a separate sealed envelope and marked “Cost Proposal.”
g. All proposals must be manually signed and filled out legibly (typewritten or printed in ink)
with all changes or corrections initialed by the person signing the proposal.
h. If descriptive literature is attached to the proposal, your firm’s name must be on all sheets
submitted.
__________________________________________________________________________________________________________________
RFP #20-44, Asset Management Services for the Neighborhood Stabilization Program
Page 3 of 39
i. Each proposal submitted shall be deemed to have been made with full knowledge of all terms,
conditions, and requirements contained in this Proposal request. The failure or omission of
any proposer to examine any form, instrument or document shall in no way relieve any
proposer from obligations in respect to the proposal submittal or the compliance of the terms,
conditions and requirements of the proposal.
j. Individual contractors shall provide their Social Security number and proprietorships;
partnerships and corporations shall provide their Federal Employer Identification number on
page one of this proposal documents and provide a completed W9 form to be submitted with
the proposal.
k. The authorized representative whose signature will appear on the proposal submitted certifies
that the Proposer has carefully examined the instructions of this proposal and the terms and
specifications applicable to and made a part of this proposal. The Proposer further certifies
that the prices shown on the Proposal Price Submittal Form is in accordance with the
conditions, terms and specifications of the proposal and that any exception taken thereto may
disqualify the proposal.
l. Any documentation submitted with or in support of a proposal or proposal shall become
subject to public inspection under the Georgia Open Records Act. Labeling such information
“Confidential”, “Proprietary”, or in any other manner shall not protect this material from
public inspection upon request. All records become subject to public inspection only after
award of the contract or purchase order.
2. Preparation of Proposals
a. Negligence on the part of the proposer in preparing the proposal confers no right for
withdrawal or modification in any way after the deadline for the proposal opening.
b. Unit price must be shown on the Proposal Cost Submittal Form in this document. All
proposals should be tabulated, totaled and checked for accuracy. The unit price will prevail
in case of errors.
c. All product, equipment, article or material must be new and unused or current production.
No reconditioned or used item(s) will be accepted except as specifically requested herein.
Units that are classified as prototype or discontinued models are not acceptable.
d. Samples of items, when required, must be submitted within the time specified and unless
otherwise specified by the County, at no expense to the County. Unless otherwise specified,
samples will be returned at the proposer’s request and expense if items are not destroyed by
testing.
e. Full identification of each item proposal upon, including brand name, model, catalog number,
etc., must be furnished to identify exactly what the proposer is offering. Whenever an article
or material is defined by describing a proprietary product or by using the name of a
manufacturer, the term “or equal” if not inserted shall be implied. The specified article or
material shall be understood as indicating the type, function, minimum standard of design,
efficiency and quality desired and shall not be construed as to exclude other manufactured
products of comparable quality, design and efficiency. In the event that any equivalent
version is proposed, prospective proposers are herewith advised that precise, adequate, and
documented evidence of equivalency in performance, stability, and operational efficiency
should be submitted with the proposal for further consideration. Final determination of
equivalency will be determined by Henry County.
3. Clarification and Communication to County Concerning Proposal
a. From time to time, the Purchasing Department may have to release written changes to a
solicitation. These formal written changes are called addendum or if multiple, Addenda. It
is the responsibility of the Proposer to ensure that they have all applicable addenda
prior to the proposal submission. Therefore, we encourage all Proposers to frequently
__________________________________________________________________________________________________________________
RFP #20-44, Asset Management Services for the Neighborhood Stabilization Program
Page 4 of 39
review the County’s website: henrycounty-ga.com/purchasing
All addenda forms must be signed and submitted with the proposal. Failure to
respond and acknowledge any addenda, even after the proposal opening, shall result
in a non-responsive proposal.
b. The successful firm’s proposal and all addenda will become a part of the agreement resulting
from this document.
c. Proposers seeking an award of a Henry County contract shall not initiate or continue any
verbal or written communication regarding a solicitation with any County officer, elected
official, employee or other County representative without permission of the Purchasing
Department between the date of the issuance of the solicitation and the date of the final
contract award by the Board of Commissioners. Violations will be reviewed by the
Purchasing Director. If determined that such communication has compromised the
competitive process, the offer submitted by the individual, firm or business shall be
disqualified from consideration for award. EXCEPTION to the above would be emailing
request for clarification and/or questions to the Purchasing Department
purchasing@co.henry.ga.us. (These requests will be answered in an addendum. Please see
schedule of events.)
4. Pre-Proposal Conference
The Pre-Proposal Conference or any other information session (if indicated in the schedule of
events) will be held at the offices referred to in the “Schedule of Events” of this RFP. Unless
indicated otherwise, attendance is not mandatory; although suppliers are strongly encouraged to
attend. However, in the event the conference has been identified as mandatory, then a
representative of the supplier must attend the conference in its entirety to be considered eligible for
contract award.
5. Rejection and Withdrawal of Proposals
a. Withdrawal of Proposal due to errors, the supplier has up to forty-eight (48) hours to notify
the Purchasing Department of an obvious clerical error made in calculation of proposal in
order to withdraw a proposal after proposal opening. Withdrawal of proposal for this reason
must be done in writing within the forty-eight hour period.
b. The County will make a recommendation of the proposal to the Board of Commissioners
within 60 days from date of the opening, unless the successful Bidder agrees in writing to a
longer period for the award.
c. The County may reject all or part of the proposal within 60 days of proposal opening.
6. Proposal and Contract Documents
a. A proposal executed by an attorney or agent on behalf of the proposer shall be accompanied
by an authenticated copy of the Power of Attorney or other evidence of authority to act on
behalf of the proposer.
Corporation: If the Proposer is a corporation, the proposal must be submitted in the name
of the Corporation, not simply the corporation’s trade name. In addition, the proposal must
be signed by an officer of the corporation.
Partnership: If the Proposer is a partnership, all partners must sign the proposal. If all the
partners do not sign the proposal, then the names of all those except limited partners must be
furnished on the proposal and evidence of the authority of the signer(s) to execute the
proposal on behalf of the partnership.
Limited Liability Company (LLC): If the Proposer is a limited liability company, the
authorized agent having authority to bind the limited liability company must sign the bid
documents.
Sole Proprietorship or Individual: If the Proposer is a sole proprietor or individual, a
__________________________________________________________________________________________________________________
RFP #20-44, Asset Management Services for the Neighborhood Stabilization Program
Page 5 of 39

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