Asset Inventory
| Agency: | Mount Juliet city |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 19, 2026 |
| Due Date: | Apr 2, 2026 |
| Solicitation No: | P-476 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
P-476
|
| Bid Title: |
Asset Inventory
|
| Category: | Services |
| Status: | Open |
| Bid Recipient: | Dana Hire, Finance Director |
|
Attachment Preview
REQUEST FOR BIDS
FOR THE CITY OF MT. JULIET, TN
Request for Bid
ASSET INVENTORY
Issued By:
City of Mt. Juliet, TN
2425 N. Mt. Juliet Rd.
(615) 754-2554
Date of Issue: January 22, 2026
Bid Due Date: 4/2/2026 11:00 AM CST
Bids must be in sealed envelope
Clearly Marked
“ASSET INVENTORY”
Dated 4/2/2026 11:00 AM
Delivered to:
Attn: Finance Director
City of Mt. Juliet
2425 N. Mt. Juliet
Mt. Juliet, TN 37122
NLT 4/2/2026 11:00 AM CST
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
Background of the City of Mt. Juliet, TN
The City of Mt. Juliet, TN is located in the Nashville, TN metropolitan area. The city had a population of
39,000+ according to the 2022 National Census and is one of the fastest growing cities in the State of
Tennessee. The city has 4 elected commissioners and an elected mayor, which comprise the governing body.
The governing body hires a professional City Manager as the chief administrative official. The City Manager is
responsible for all city personnel. The city currently provides public safety, building inspection and codes
enforcement, public works, parks and recreation, and administrative functions.
General Bid Information
Sealed bids for “ASSET INVENTORY” will be received at the office of the City of Mt. Juliet Finance
Department at 2425 N. Mt. Juliet Rd, Mt. Juliet, Tennessee 37122, Attention: Dana Hire, on or before 4/2/2026
11:00 AM, CST, and immediately thereafter all bids will be publicly opened and read aloud. Please contact
Adam Meadors at ameadors@mtjuliet-tn.com or 615-773-7957 should you have any questions.
BID FORMS
Two paper copies of the bid are required. All paper bids must have the name of the project, and the bid due date
on the outside of the envelope. Paper bid must be signed by authorized representative of company/business
placing bid at time bid is received by the City of Mt. Juliet. Bidder will show evidence of license, expiration date
and classification if required and when applicable. Bidder is familiar with all laws and regulations that may affect
cost, progress, and performance of the work, including BABAA requirements.
Electronic Bids will be accepted for this Request for Bids. If you would prefer to submit your bid electronically,
please email to bids@mtjuliet-tn.gov.
Special Notice on Iran
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its
knowledge and belief that each bidder is not on the list created pursuant to §12-12-106.
Special Notice on Israel
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case
of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of
its knowledge and belief for submissions in excess of $250k, unless the contractor has fewer than 10 employees,
each bidder is not currently engaged in, and will not for the duration of the contract engage in, a boycott of
Israel.
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
Build America, Buy America Act
If this agreement is for services related to a project that is subject to the Build America, Buy America Act
(BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.
Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project
must be produced in the United States, as further outlined by the Office of Management and Budget’s
Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal
Financial Assistance Programs for Infrastructure, April 18, 2022.
Any request for substitute or “or equal” shall include the Manufacturer’s Certification of compliance with the
Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment
and Jobs Act (“IIJA”), Pub. L. 177-58. If the Instructions include a Federal requirements section, include the
following: BABAA requirements apply to this project.
SUBMISSION
It shall be the responsibility of the bidder to submit a bid response which complies with: the conditions and
specifications of the Request for Bids; policies and procedures of the City of Mt. Juliet and applicable laws of the
State of Tennessee: and any other applicable laws, regulations and requirements.
BID REJECTION
The City reserves the right to reject any or all bids, combinations of items, or lot(s), and to waive defects or
minor informalities. The City is a member of certain coalitions and has access to the pricing provided by state
contracts. The published prices by the state or any of the coalitions for RFB items shall be considered a sealed
bid which the City may accept. Any other bid that is not sealed will “NOT” be accepted. Any bid received after
time and date indicated will be discarded.
Bidders may not restrict the rights of the City or otherwise qualify their bids. If a Bidder does so, the City may
determine the bid to be a nonresponsive counteroffer, and the bid may be rejected.
The City reserves the right, at its sole discretion, to waive variances in bids provided such action is in the best
interest of the City. Where the City waives minor variances in bids, such waiver does not modify the RFB
requirements or excuse the Bidder from full compliance with the RFB. Notwithstanding any minor variance, the
City may hold any Bidder to strict compliance with the RFB. In the event of multiple line items or interchangeable
items, the city reserves the right to select items from multiple bidders.
Bidders must comply with all of the terms of this RFB and all applicable state laws and regulations. The City may
reject any bid that does not comply with all of the terms, conditions, and performance requirements of this RFB.
PAYMENT FOR CITY PURCHASES
Purchase orders will be issued after the RFB is reviewed and payment will be made by the City of Mt. Juliet 30
days after commodities and/or services have been received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the purchase order number where applicable.
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
IDEMNIFICATION
The Contractor/Vendor shall indemnify, hold harmless, and defend the contracting agency from and against any
claim of, or liability for error, omission or negligent act of the Contractor/Vendor under this agreement. The
Contractor/Vendor shall not be required to indemnify the contracting agency for a claim of, or liability for, the
independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error
or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and
hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting
agency”, as used within this and the following article, include the employees, agents and other contractors who
are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the
Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or
accepting the Contractor’s work. On-site vendors are required to provide proof of insurance (general liability,
workers comp, auto and excess). On-site vendor will add the City of Mt. Juliet as an additional insurer if
requested.
COMPLIANCE
In the performance of a contract that results from this RFB, the contractor must comply with all applicable federal,
state, and city regulations, codes, and laws; and be liable for all required insurance, licenses, permits and bonds;
and pay all applicable federal, state, and city taxes.
SUITABLE MATERIALS, ETC.
Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new, unused, and of
the latest edition, version, model or crop and of recent manufacture. Unless otherwise specified in the RFB,
product brand names or model numbers are examples of the type and of product quality required, and are not
statements of preference. If the specifications describing an item conflict with a brand name or model number
with a description of the item, the specifications govern. Reference to brand name or number does not preclude
an offer of a comparable or better product, if full specifications and descriptive literature are provided for the
product. For example, if the specifications call for 98 decibel alarm and the product offered has only 95, the city
reserves the right to consider the 95 decibel alarm offering as adequate. Failure to provide such specifications and
descriptive literature may be cause for rejection of the offer.
FIRM OFFER
For the purpose of award, offers made in accordance with this RFB must be good and firm for a period of ninety
(90) days from the date of quote opening or the date of complete delivery of the order placed whichever is later.
The city anticipates selection within 10 business days.
BID PREPARATION COSTS
The City is not liable for any costs incurred by the bidder in quote preparation.
CONFLICT OF INTEREST
An elected or appointed official, or employee of the City of Mt Juliet may not seek to acquire, be a party to, or
possess a financial interest in, this contract if (1) the elected or appointed official, or employee is an employee of
the administrative unit that supervises the award of this contract; or (2) the elected or appointed official, or
employee has the power to take or withhold official action so as to affect the award or execution of the contract.
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
Non-controlling ownership in stock of publicly held companies or ownership of mutual funds shall not be
considered as a financial interest.
DEFAULT
In case of default by the contractor/vendor, for any reason whatsoever, the City of Mt Juliet may procure the
goods or services from another source and hold the contractor/vendor responsible for any resulting excess cost
and may seek other remedies under law or equity.
CONTINUING OBLIGATION OF CONTRACTOR
Notwithstanding the expiration date of a contract resulting from this RFB the contractor/vendor is obligated to
fulfill its responsibilities until warranty, guarantee, maintenance and parts availability requirements have
completely expired.
BILLING INSTRUCTIONS
Invoices must be billed to the Finance department at the address shown on the individual Purchase Order, Contract
Award or Delivery Order. Questions concerning payment should be addressed to the Finance Department of the
City of Mt. Juliet.
DISCRIMINATION CLAUSE
The City of Mt. Juliet is an equal opportunity entity and does not discriminate on the basis of age, race, sex,
national origin, religion or disability in admission to, access to, or operations of its programs, services, activities,
or in its awarding of such bids.
BID SPECIFICATIONS
Request For Proposal
City of Mt. Juliet Utilities
Stormwater Inventory Assessment
City of Mt. Juliet Finance Department
2425 N. Mt. Juliet Rd. | Mt. Juliet, TN 37122
Phone: 615-754-2554 | Fax: 615-754-7225
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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