Direct all inquiries to:
Shayla C. Parker
firstname.lastname@example.org / 336.370.3238
Request for Proposals
501 W. Washington Street
Greensboro, NC 27401
Request for Proposals: 6218
Bid due date: August 13, 2020
NOTICE TO BIDDERS
Bids, subject to the conditions made a part hereof, will be received at this office 501 W.
Washington St., Greensboro NC 27401, until 2:00 PM EST on the day of opening for
furnishing and delivering the commodity as described herein. Bids submitted via facsimile
(FAX) machine in response to this Invitation for Bid will not be accepted.
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein,
the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which
prices are bid, at the prices set opposite each item within the time specified herein. By
executing this bid, the undersigned Vendor certifies that this bid is submitted competitively
and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an
unincorporated business entity has been convicted of any violations of Chapter 78A of the
General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.
143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False
certification is a Class I felony. Furthermore, by executing this bid, the undersigned certifies
to the best of Vendor’s knowledge and belief, that it and its principals are not presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency. As required by
G.S. 143-48.5, the undersigned vendor certifies that it, and each of its sub-Contractors for
any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of
Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE
REJECTED. Late bids will not be accepted.
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CITY & STATE & ZIP:
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
FEDERAL ID OR SOCIAL SECURITY
Offer valid for 60 days from date of bid opening, unless otherwise stated. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this
1.0 PURPOSE AND BACKGROUND
Guilford County Schools (GCS) is soliciting seeking proposals from qualified agencies to
partner in accessing and using a K-12 diagnostic tool for all students. This tool should
assess students on a universal screener platform for English Language Arts and
Mathematics. We also seek that this tool can be used to measure student’s growth and
project their proficiency.
2.0 GENERAL INFORMATION
This RFP is comprised of the base bid document, any attachments, and any addenda
released before contract award. All attachments and addenda released for this RFP in
advance of any Contract award are incorporated herein by reference. Bids shall be
submitted in accordance with the terms and conditions of this RFP and any addenda issued
Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be
computed and added to your bid. Any itemized shipping charges are also subject to tax.
When invoiced, tax should be invoiced as a separate line item.
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MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)
The Board of Education awards public contracts without regard to race, religion, color, creed,
national origin, sex, age or handicapped condition as defined by North Carolina General
Statutes, 168A-3. GCS Board of Education promotes full and equal access to business
opportunities with Guilford County Schools. Minority businesses are encouraged to submit
bids for this project. All vendors shall have a fair and reasonable opportunity to participate
in GCS business opportunities.
Certificate of Insurance
Each vendor shall furnish GCS a certificate of insurance showing that the required
workmen's compensation and public liability insurance are carried by the Contractor. The
certificate of insurance should show that it is issued to or at the request of the Guilford
County Board of Education, Greensboro, North Carolina. All insurance carriers shall be
licensed to do business in North Carolina or approved to issue insurance coverage by the
Commission of Insurance of North Carolina.
The certificate of insurance shall include substantially the following provision: The insurance
policies to which this certificate refers shall not be altered or canceled until after ten (10) days'
written notice of such cancellation or alteration has been sent by certified mail to the Guilford
County Board of Education, Greensboro, North Carolina.
Public Liability Insurance
The vendor shall maintain public liability insurance covering his liability for bodily injury and
property damage which may arise from his operations, contractual obligations, products
and completed operations, as well as operations performed by independent contractors, in
not less than the following amounts:
1.A combined single limit (CSL) of $1,000,000 each occurrence, or
2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property
An occurrence form of policy will be required, and the certificate of insurance submitted by the
Contractor must be personally signed by a resident licensed agent of each of the companies
listed on that form.
Worker's Compensation Insurance
The Contractor shall maintain during the life of his contract all such workmen's
compensation insurance as is or may be required by the laws of North Carolina.
Terms and Conditions
It shall be the vendor’s responsibility to read the instructions, terms and conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and
comply with all requirements and specifications herein. Vendors also are responsible for
obtaining and complying with all Addenda and other changes that may be issued relating to
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3.0 SPECIFIC INFORMATION
There will not be a pre-bid conference for this RFP.
Upon review of the RFP documents, vendors may have questions to clarify or interpret the
RFP to submit the best bid possible. To accommodate the bid questions process, vendors
shall submit any such questions by Thursday, August 6, 2020 at 1:00 pm EST.
Written questions shall be emailed to Shayla Parker, Director of Purchasing at
email@example.com by the date and time specified above. Vendors will enter “RFP #6218
Questions” as the subject for the email. Question submittals will include a reference to the
applicable RFP section and be submitted in a format shown below:
RFP Section, Page Number
Questions received prior to the submission deadline date, GCS’s response, and any
additional terms deemed necessary by GCS will be posted in the form of an addendum. No
information, instruction or advice provided orally or informally by any GCS personnel,
whether made in response to a question or otherwise regarding this RFP, shall be
considered authoritative or binding. Vendors shall be entitled to rely only on written material
contained in an addendum to this RFP.
Due to Covid-19 precautions bids will be submitted via email to the Guilford County
Schools Purchasing office by the specified time and date of opening. It is the responsibility
of the vendor to ensure that the bid is received by email on Thursday, August 13, 2020
at 2:00 pm EST.
Attempts to submit a bid via facsimile (FAX) machine in response to this Request for
Proposals will not be accepted.
Submit by email to:
Subject line reference:
RFP No. 6218
Shayla C. Parker, Purchasing Director
Guilford County Schools
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Guilford County Schools reserves the right to require upon request a list of references from
other school districts or similar service agencies for which the company has provided the
services or goods solicited in this RFP. GCS may contact these users to determine quality
level. Such information may be considered in the evaluation of the bid.
4.0 AWARD AND BID EVALUATION
REVIEW AND AWARD
It is the intent of Guilford County Schools (GCS) to award this Request for Proposals to the
responsible bidder(s) who best matches the needs of the Guilford County Schools student
assessments. GCS reserves the right to reject any or all bids presented and to waive any
informalities and irregularities. Award of this bid may be in whole or in part as deemed to be
in the best interest of GCS. All projects are awarded contingent upon funding. No bid may
be withdrawn after the scheduled closing time for the receipt of bids for a period of 120 days.
Please note, GCS welcomes submissions from all interested parties. The Guilford County
Board of Education awards public contracts without regard to race, religion, color, creed,
national origin, sex, age, or handicapping condition as defined by North Carolina General
Statutes, Section 168A-3.
All qualified bids will be evaluated, and award will be made based on consideration of the
Proposals will be evaluated based on the following criteria:
• Ability to administer a K-12 diagnostic assessment tool
• Ability to measure student’s growth using the tool
• Ability to project student proficiency using the tool
• Ability to administer assessment tool in English Language Arts and Mathematics
• Ability to assess skills mastery
• Ability to assist teachers in differentiating instruction
• Training option for staff
• Ability for large-scale implementation
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