Asphalt Truck (REBID)

INVITATION TO BID
Asphalt Truck
Solicitation # 2026-SWB-05
Bid Due Date: May 29, 2026
Bid Due Time: 11:00 a.m. CDT
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Sewerage and Water Board of New Orleans
Invitation to Bid
Asphalt Truck
2026-SWB-05
The Sewerage and Water Board of New Orleans (Board) is soliciting bids from companies
to purchase an Asphalt Truck.
Invitation to Bid (ITB) will be available May 13, 2026, for download at the following
websites:
Board: https://www2.swbno.org/business_bidspecifications.asp
LAPAC:https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department by May 29, 2026, at 11:00 a.m. (CDT). For submission instructions, see bid
documents.
Bids will be publicly opened on May 29, 2026, at 11:30 a.m. (CDT) in the Procurement
Conference Room, Rm 131, located at 625 St. Joseph St., New Orleans, Louisiana 70165.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/238329021355432?p=LiXBW8MXIb5eUNKS2L
Meeting ID: 238 329 021 355 432
Passcode: zF9d29FB
Dial in by phone
+1 504-224-8698,,830123991# United States, New Orleans
Phone conference ID: 830 123 991#
LATE BIDS WILL NOT BE ACCEPTED.
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Sewerage and Water Board of New Orleans
Invitation to Bid
Asphalt Truck
Bidder's Information
1. Point of Contact/ Inquiries/ Requests for Information:
The point of contact for this ITB is Kevin Smith. All correspondence and other
communications regarding this ITB shall be directed to Kevin Smith.
Inquiries and/or Requests for Information are due to the Board's Procurement Department
via email to ksmith6@swbno.org no later than timeline stated in the Anticipated Bid
Timetable below. Any request received after that time may not be reviewed for inclusion
in this ITB. The request shall contain the requester's name, address, and telephone number.
The Procurement Department will issue a response to any inquiry if it deems it necessary,
by written addendum to the ITB, posted on Board's website, and issued prior to the ITB's
Delivery Deadline. The Bidders shall not rely on any representation, statement, or
explanation other than those made in this ITB or in any addenda issued. Where there
appears to be a conflict between this ITB and any addendum issued, the last addendum
issued will prevail.
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department as stated in the Anticipated Bid Timetable.
2. Submission Instructions:
Ways to submit a bid:
Hard Copy Submission:
(1) Signed hardcopy of the bid in a sealed envelope
Mark the front envelope with the following:
Solicitation # 2026-SWB-05 Asphalt Truck
Company Name
Company Address
Company Contact Name, Phone Number, and Email Address
Address envelope to:
Sewerage and Water Board of New Orleans
Attn: Kevin Smith
625 St. Joseph St. Rm 133
New Orleans, LA 70165
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Fax and email submission will not be accepted.
3. Mail or courier specifications:
Bidder remains responsible for ensuring that the bid is delivered prior to the submission
deadline with proof of delivery. Failure to meet the submission deadline, irrespective of the
mode of delivery, shall result in the rejection of the bid.
* Bid documents should be contained in a sealed envelope and be placed in the
shipping envelope or box. If the mailed bid is not contained in a separate sealed
envelope, the bidder takes the risk that the envelope may be inadvertently opened,
and the information compromised.
* Please add the Procurement Analyst's name in the Attention Line of the shipping
label to ensure proper delivery.
4. Bid Opening
Bids will be received by the Sewerage and Water Board of New Orleans Procurement
Department as stated in the Anticipated Bid Timetable.
Bids will be publicly opened in the Procurement Conference Room, Rm 131, located at 625
St. Joseph St., New Orleans, Louisiana 70165 or if you are unable to attend this in-person
meeting, you can also join via teleconference call:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/238329021355432?p=LiXBW8MXIb5eUNKS2L
Meeting ID: 238 329 021 355 432
Passcode: zF9d29FB
Dial in by phone
+1 504-224-8698,,830123991# United States, New Orleans
Phone conference ID: 830 123 991#
5. Anticipated Bid Timetable
The Board will make every effort to administer the ITB process in accordance with the terms
and dates discussed in this solicitation. However, the Board reserves the right to modify the
ITB process and dates as deemed necessary at its sole discretion. The Procurement
Department will submit a written addendum to the ITB should there be any changes.
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Event Date Local Time
ITB Release May 13, 2026
Written Questions Deadline May 20, 2026 5:00 P.M.
May 27, 2026
Responses to Questions
Bid Due Date and Time May 29, 2026 11:00 A.M.
Bid Opening May 29, 2026 11:30 A.M.
6. Changes, Addenda, or Withdrawal of Bids Before Deadline:
Any changes or addenda to a bid must be submitted in writing, signed by the authorized
representative, cross-referenced clearly to the relevant bid section, and received by the
Board's Procurement Department prior to the bid due date and time. Changes and addenda
must meet all requirements for the bid. Any Bidder choosing to withdraw must submit a
written withdrawal request to the Board's Procurement Department prior to the bid due date
and time.
7. Prohibition on Communication:
From the time of advertising, and until the final award, there is a prohibition on
communication by any Bidder (or anyone on their behalf) with the Board staff. Breaking the
established prohibition on communication may result in a disqualification of the bid.
The point of contact for this ITB is Kevin Smith. All correspondence and other
communications regarding this ITB shall be directed to Kevin Smith.
8. Bidders must complete all required attachments. Failure to complete and submit the
required documents and attachments shall result in your bid being deemed non-responsive.
NOTE: BIDS ON FORMS OTHER THAN THOSE PROVIDED WILL NOT BE
CONSIDERED.
9. All bids must be received by the Board on or before the Delivery Deadline. Bids delivered
after the said deadline shall be rejected.
10. The naming of a certain brand, make, or manufacturer, or definite specifications is used
only to denote the quality standard of product desired and that the bidder is not restricted to
a specific brand, make, manufacturer or specification named but that the brand, make,
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manufacturer or definite specification is used only to set forth and convey to prospective
bidders the general style, type, character, and quality of product desired and that equivalent
products will be acceptable.
11. Prices bid in the submission must be written or typed legibly. Erasures or other changes in
the Bid Prices must be initialed by the Bidder.
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN WILL BE ACCEPTED.
PENCIL FIGURES OR PENCIL SIGNATURES WILL DISQUALIFY BIDDER.
12. Discrepancies between the indicated product of any row of figures on the Bid Form and the
correct product will be resolved in favor of the correct product. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be resolved in
favor of the correct sum.
13. Submissions from any person, firm or corporation in default upon any contract with the
Board will neither be received nor considered.
14. Any bid which does not fully comply with all the provisions of the "Bidder's Instructions"
and the "Specifications" will be deemed non-responsive.
15. If a Bidder withdraws their bid after the bid due date and time and/or the bid opening time,
the withdrawing Bidder will be prohibited from resubmitting for this ITB in accordance
with La. R.S. 38:2214(D)(1).
16. The Contract may be awarded to a single bidder or to separate bidders whichever should
appear to the best interest of the Board. If two or more bids are received, equal in amount
and lower than any other bid, the Board reserves the right to evaluate the bids and to decide
which bid will be accepted. All other conditions being equal, preference will be given in
accordance with La. R.S. 38:2184.
17. The Board reserves the right to reject any and all bids or proposals for just cause.
18. All bid pricing shall remain firm for a period of ninety (90) days after the date of bid
opening.
19. Awards
The Board specifically reserves the right to evaluate bids and award items separately,
grouped or an all or none basis, and to accept the bid which is in the best interest of the
Board, and to reject all proposals if that is in the best interest of the Board.
20. Objection of Recommendation/Award
Any formal protest against the recommendation of award which is to be made by an
aggrieved Proposer must be submitted in writing to the Procurement Director, Cashanna K
Moses at cmoses@swbno.org according to the Board's Policy 83(R): Procedural Rules for
Bid Appeals.
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21. Tabulations
To view unofficial bid tabulations after the bids have opened, please visit the Board
website under Doing Business - Bids - Tabulations
https://www.swbno.org/BidTabulations
22. Ownership:
All bids to this ITB are the property of the Board for all purposes. Bidders must clearly mark
individual documents or information that the applicant claims are exempt from public record
disclosure and specifically justify the exemption. The Board does not guarantee the
confidentiality of submissions.
23. Effect:
This ITB and any related discussions, evaluations, qualifications, or resulting solicitations
by the Board or any person on its behalf create no rights or obligations whatsoever except as
provided in this ITB. The Board may cancel or modify this ITB or any resulting solicitation
at any time at will, with or without notice. Anything to the contrary notwithstanding, any
professional services agreement executed by the Board will be issued the exclusive statement
of rights and obligations extending from this solicitation.
24. Errors or Omissions:
The Board will not be liable for any error in any bid. Bidder will not be allowed to alter bid
documents after the deadline for bid submission, except under the following condition: The
Board reserves the right to make corrections or clarifications due to patent errors identified
in bids by the Board or the Bidder. The Board, at its option, has the right to request
clarification or additional information from the Bidder.
25. Cost of Preparation:
The Board is not liable for any costs incurred by prospective Bidders or Contractors prior to
issuance of or entering a Contract. Costs associated with developing the bid, and any other
expenses incurred by the Bidder in responding to the ITB are entirely the responsibility of
the Bidder and shall not be reimbursed in any manner by the Board.
26. Public Records Requests
To request a public record for the proposal documents, please submit to the following website:
https://swbno.nextrequest.com.
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General Specifications
1. Beginning Dates of Contract and Shipments
The initial contract period will begin on the date the contract is signed by the Board and will
cover the requirements for one (1) year. The contractor shall be prepared to begin shipments
per the shipment delivery requirements in these specifications immediately upon execution
of the contract.
The quantity listed is an estimate. In the event a greater or lesser quantity is needed, the Board
reserves the right to increase or decrease quantity as needed.
2. Price Adjustments:
Contract prices are to remain firm through the effective dates of the contract. The Contractor
may request a price adjustment, in writing, between ninety (90) and one hundred twenty
(120) days prior to the contract renewal date with the Contractor's proposal stating his intent
to renew the contract. If the Contractor does not request a price adjustment between 90 and
120 days prior to the contract renewal date with the Contractor's proposal to renew the
contract, no price adjustment will be made. All price adjustments must be approved by the
Board's Procurement Department prior to the implementation of the adjusted pricing.
Approval shall be in the form of a contract amendment issued by the Board.
Price adjustments will be made in accordance with the percentage change in the U.S. Bureau
of Labor Statistics Producer Price Index (PPI) for the commodity associated with the product
or other industry recognized, mutually agreed upon index. The percentage difference
between the PPI issued for the contract's effective month and year, and the PPI issued for
the month prior to the request will determine the maximum allowable adjustment of original
contract prices. Only final PPI data will be used to adjust contract pricing. No retroactive
contract price adjustment will be allowed. The Board may request decrease of prices under
the same terms and conditions.
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Technical Specification Sheet: 6-Ton Asphalt Truck
1. Truck Chassis & Capacity
* Payload Capacity: 12,000 lbs. (6-ton) Hot Mix Asphalt (HMA).
* Chassis Class: Class 6 diesel-powered.
* Engine Options: Detroit Diesel DD5, DD8, or Cummins B6.7 (or equivalent).
* Cab Style: Crew Cab configuration.
* Dump System: Heavy-duty dumping frame mounted directly to the chassis.
2. Hopper Construction
* Insulation: Triple-wall construction featuring 2-6lb density mineral wool.
* Heating Method: Air-jacketed floor and walls for uniform heat distribution (prevents scorching).
* Material: 10 GA HR Steel inner walls.
* Access: Integrated platform with safety ladder and OSHA-compliant railings.
3. Heating & Control Systems
* Burner: Diesel-fired (minimum 150K BTU).
* Temperature Management: Automatic thermostat controls for 24-48-hour heat retention.
* Overnight Heating: Electric heating system (plug-in) for material maintenance.
* Smart Control Package: Includes 7-day programmable timer, fuel gauge, hour meter, voltmeter, temperature
gauge, and on-board diagnostics.
* Efficiency: Recirculating exhaust system for fuel conservation.
4. Material Discharge & Hydraulics
* Auger: 6-inch hardened steel auger with high-torque hydraulic drive.
* Doors: Hydraulic rear discharge doors and hydraulic loading/unloading top doors.
* Shovel Pan: Folding shovel pan for easy material access.
* Hydraulics: Electric-over-hydraulic system with on-board pump and reservoir.
5. Equipment & Tools (Integrated Options)
* Plate Compactor: Bomag BVP 18/45-2w (or equivalent) with electric hoist for tray loading.
* Air System: Integrated air compressor with 60lb hammer and two (2) bits.
* Torches: LP Torch with bracket for 20-40lb tank and hose reel.
* Debris: Dedicated spoils bin for old asphalt/debris.
6. Safety & Lighting
* Lighting Kit: Federal Signal LED package (Stop/Tail/Turn/Reverse, Marker lights).
* Work Lights: High-output LEDs for hopper, platform, and rear machine area.
* Traffic Safety: LED directional arrow board and warning strobe lights.
* Visibility: Rear-view backup camera system.
* Fire Safety: 10lb fire extinguisher with bracket.
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7. Warranty & Delivery
* Standard Warranty: [Provide Manufacturer Years/Terms]
* Extended Warranty: [Optional Cost & Terms]
* Estimated Lead Time: [Insert Production & Delivery Timeline]
ADDITIONAL OPTIONS
Please provide pricing for options below or available options if applicable.
Auxiliary Systems & Tool Storage
* Tack/Emulsion: 50-gallon heated and insulated tack tank with rejuvenator spray system and hose reel.
* Washdown: Integrated washdown system with dedicated hose reel.
* Water Supply: 10-gallon water tank.
* Cleaning: Specialized clean-out system and tack-wand.
* Storage: Dedicated tool compartments, tool holders, and pylon holders (lane side).
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