Asphalt Pavement Repairs at Tewning Complex Main Entrance

Agency: James City County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: May 12, 2020
Due Date: Jun 2, 2020
Solicitation No: 20-14731
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 20-14731
Bid Title: Asphalt Pavement Repairs at Tewning Complex Main Entrance
Category: Request for Quotes
Status: Open




Description:

This Request for Quote is issued by the James City County to obtain quotes for milling and asphalt repairs. The successful vendor shall perform the required work at the time and place designated by the Capital Projects Coordinator. All work shall be completed within 30 days of the start date indicated in the Notice to Proceed.

All quotes must be faxed or emailed to caprice.white@jamescitycountyva.gov For security reasons, you must enable JavaScript to view this E-mail address. or 757-253-6753.

Quotes will not be received in the Purchasing Office.

Publication Date/Time:
5/12/2020 8:00 AM

Closing Date/Time:
6/2/2020 2:00 PM

Related Documents:



Attachment Preview

James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA 23185
Phone: (757) 253-6647
Fax: (757) 253-6753
Email: caprice.white@jamescitycountyva.gov
http://www.jamescitycountyva.gov
JAMES CITY COUNTY, VIRGINIA
REQUEST FOR QUOTE
20-14731
Title:
Issue Date:
Due Date:
Submit:
Attachments:
Asphalt Pavement Repairs at Tewning Complex Main Entrance
May 12, 2020
June 2, 2020; 2:00 PM local time in the Purchasing Office
1) Quote Form (Attachment B)
2) Safety Certification Form (Attachment C)
1) Tewning Complex Main Entrance Project Overview (Attachment A)
2) James City County Terms and Conditions (Attachment D)
FAXED OR EMAILED RESPONSES ARE ACCEPTABLE
Inquiries:
All questions pertaining to this project should be directed to Caprice
White, Procurement Specialist, no later than 2:00 p.m. on May 20, 2020 in
writing by email: Caprice.White@jamescitycountyva.gov. Addendum will
be issued by James City County Purchasing.
This public body does not discriminate against faith-based
organizations.
Instructions to Vendors & Scope of Work
Instructions to Vendors: This Request for Quote is issued by the James City County
(“Owner”) to obtain quotes for milling and asphalt repairs. The successful vendor shall
perform the required work at the time and place designated by Rick Koehl, Capital
Projects Coordinator. All work shall be completed within 30 days of the start date
indicated in the Notice to Proceed. Underlined text in this document merits careful review.
Vendors shall submit a price for each location as described in the Scope of Work. Contract
award shall be based on the lowest responsive and responsible Quote for the Total Base Bid.
All vendors shall be properly licensed by the Commonwealth of VA. All site supervisors
assigned to this project shall have a minimum of 3 yearsexperience in commercial asphalt
road repair.
All quotes must be faxed or emailed by June 2, 2020, no later than 2pm. Quotes will not
be received in the Purchasing Office. Award shall be made on the basis of Total Base Quote.
RFQ 20-14731
Asphalt Pavement Repairs at Tewning Complex Main Entrance
James City County
Page 1 of 24
I. Scope of Work:
A. Provide all management, supervision, labor, material, equipment, consumables, and
supplies required to provide asphalt repairs. The Work under this Project consists of:
1. The Tewning Complex Main Entrance located at 113 Tewning Road, Williamsburg,
VA 23188 (See Attachment A) The Contractor shall coordinate with the County’s
Capital Projects Coordinator to develop a schedule for this work. All pavement
markings shall be restored to existing conditions.
2. Contractor to mill existing pavement to a depth of 2“. Saw cutting of pavement will
occur at all paving joints.
3. Reestablish a firm base in sunken area (approximately 40SY). Excavate unsuitable
base as needed and place and compact stone to establish a firm base
4. Contractor to place 2” of SM 9.5A asphalt in milled areas, including 3 asphalt speed
bumps (see attached site plan).
5. All work and materials are to comply with the most recent edition of the HRPDC.
6. See Attachment A site plan for areas to be milled and paved.
7. All pavement markings and striping are to be restriped in accordance with the
current markings and striping.
8. Contractor will coordinate all work schedules with the Capital Projects Coordinator.
Work will be scheduled to provide minimal impact to the public’s use of the
facility.
9. Contractor to provide traffic control measures as necessary.
10. All costs for reestablishing a firm base, all stone and grading as necessary, should
be incorporated into bid pricing for Site Work/Grading.
11. The Contractor is required to notify JCC, as indicated in the AREAS TO BE
ADDRESSED, at the beginning of each work day in which a paving project will be
conducted AND when a site location has been completed. Leave a message if no
one answers the phone. Provide the Company name, telephone number, and location
where work will be performed or has been completed that day.
12. Each interested Contractor is required to visit the site so that they may submit their
most accurate quotation in conjunction with the requirements of the site. The
contractor should contact Purchasing with questions pertaining to a site PRIOR to
the submittal of a quote.
13. Under no circumstances will the contract extend more than 30-days past the Notice
to Proceed.
B. These documents are not intended to be all-inclusive of the safety, codes, and
regulatory requirements mandated by Federal, State, and local governments and
regulatory agencies. All Contractors shall conform to all applicable regulations
including, but not limited to, the following:
1. Virginia Department of Labor, Virginia Occupational Safety, and Health (VOSH)
RFQ 20-14731
Asphalt Pavement Repairs at Tewning Complex Main Entrance
James City County
Page 2 of 24
regulations.
2. Virginia Department of Transportation Road and Bridge Standards.
3. Manual on Uniformed Traffic Control Devices (MUTCD) and the Virginia Work
Area Protection Manual.
4. Hampton Roads Planning District Commission (HRPDC) 6th edition of the
Hampton Roads Regional Construction Standards (HRRCS)
C. All work shall be completed within 30 business days from the start date indicated in the
Notice to Proceed; however, once the work starts, it shall be worked continuously until
satisfactory completion.
D. All vendors shall be properly licensed by the Commonwealth of VA. All vendor site
supervisors assigned to this project shall have a minimum of 3 years’ experience in
similar work. A qualified site supervisor shall be on site at all times during the Work.
II. General Conditions: See Attachment D
III. Special Terms & Conditions
PRECEDENCE IN TERMS
In the event of a conflict, the Special Terms & Conditions shall take precedence.
CONTRACTORS TITLE TO MATERIALS
No materials or supplies for the work shall be purchased by the contractor or by any
subcontractor subject to any security interest, installment or sales contract or any other agreement
or lien by which an interest is retained by the seller or is given to a secured party. The contractor
warrants that he has clear title to all materials and supplies which he uses in the work or for
which he accepts payment in whole or in part.
EXTRA CHARGES NOT ALLOWED
The bidders offered price for the work shall include furnishing, delivering and installing the
required equipment; no extra charges shall be allowed.
DELIVERY AND STORAGE
It shall be the responsibility of the contractor to make all arrangements for delivery,
unloading, receiving and storing materials. The owner will not assume any responsibility for
receiving these shipments. Contractor shall check with the owner and make necessary
arrangements for security and storage space if required.
FINAL INSPECTION
At the conclusion of the work, the contractor shall demonstrate to the authorized owners
representative that the work is fully operational and certify that it is in compliance with
contract specifications and codes. Any deficiencies shall be promptly and permanently
corrected by the contractor at the contractor’s sole expense prior to final acceptance of the
work.
WARRANTY
The contractor agrees that the goods or services furnished under any award resulting from this
RFQ 20-14731
Asphalt Pavement Repairs at Tewning Complex Main Entrance
James City County
Page 3 of 24
solicitation shall be covered by the most favorable commercial warranties the contractor gives
any customer for such goods or services and that the rights and remedies provided therein are in
addition to and do not limit those available to the Owner by any other clause of this solicitation.
A copy of this warranty should be furnished with the bid. At a minimum, all materials,
equipment and labor shall be fully guaranteed by the contractor against defects resulting from
the use of inferior materials, equipment, or workmanship for one (1) year from the date of final
acceptance of the entire project by the owner in writing.
The contractor warrants that, unless otherwise specified, all materials and equipment
incorporated in the work under the contract shall be new, in first class condition, and in
accordance with the contract documents. The contractor further warrants that all workmanship
shall be of the highest quality and in accordance with contract documents and shall be
performed by persons qualified at their respective trades. Defects discovered during the
warranty period shall be corrected by the contractor to the Owners satisfaction, at no cost to the
Owner and shall be subject to the provisions of this clause to the same extent as materials
initially delivered.
WORK SITE DAMAGES
Any damage to existing utilities, equipment or finished surfaces resulting from the performance
of this contract shall be repaired to the Owners satisfaction at the contractors expense.
SUPERINTENDENCE BY CONTRACTOR
The contractor shall have a competent foreman or superintendent, satisfactory to the Owner, on
the job site at all times during the progress of the work. The contractor shall be responsible for
all construction means, methods, techniques, sequences, and procedures, for coordinating all
portions of the work under the contract except where otherwise specified in the contract
documents, and for all safety and worker health programs and practices. The contractor shall
notify the owner, in writing, of any proposed change in superintendent including the reason
therefore prior to making such change.
USE OF PREMISES AND REMOVAL OF DEBRIS:
The contractor shall:
Perform his contract in such a manner as not to interrupt or interfere with the operation of any
existing activity on the premises or with the work of any contractor;
Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the
work as will not unduly interfere with the progress of his work or the work of any other
contractor; and Place upon the work or any part thereof only such loads as are consistent with the
safety of that portion of the work.
The contractor expressly undertakes, either directly or through his subcontractor(s), to effect all
cutting, filling, or patching of his work required to make the same conform to the drawings and
specifications, and, except with the consent of the owner, not to cut or otherwise alter the work
of any other contractor. The contractor shall not damage or endanger any portion of the work or
premises, including existing improvements, unless called for by the contract.
The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up
frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end
that at all times the site of the work shall present a neat, orderly, and workmanlike appearance.
RFQ 20-14731
Asphalt Pavement Repairs at Tewning Complex Main Entrance
James City County
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No such refuse, rubbish, scrap material, and debris shall be left within the completed work nor
buried on the building site, but shall be removed from the site and properly disposed of in a
licensed landfill or otherwise as required by law.
The contractor expressly undertakes, either directly or through his subcontractor(s), before
final payment, to remove all surplus material, false work, temporary structures, including
foundations thereof, plants of any description and debris of every nature resulting from his
operations and to put the site in a neat, orderly condition; to thoroughly clean and leave
reasonably dust free all finished surfaces including all equipment, piping, etc., on the interior
of all buildings included in the contract; and to thoroughly clean all glass installed under the
contract including the removal of all paint and mortar splatters and other defacements. If a
contractor fails to clean up at the completion of the work, the owner may do so and charge for
costs thereof to the contractor.
SAFETY
The Contractor shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the work.
The Contractor shall submit a Safety Certification Form that includes the following
information:
A. The name and phone number of the individual who will be responsible to
ensure all applicable safety procedures are followed and personal protective
equipment is used on the project site.
B. The name and phone number of the individual who should be contacted in the
event of an emergency.
C. A copy of the Safety Certification Form is included as Attachment B.
WORK PERFORMANCE
The Contractor shall perform the work in accordance with manufacturers recommendations
and specifications.
CONTRACTOR RESPONSIBILITIES
Employees of the contractor must be able to work within a public setting without creating a
disruption and conform to all policies, rules and regulations. Contractor shall require that their
employees to be courteous at all times and not to use loud or profane language. Contractor shall
require that its employees shall not trespass, loiter, cross property to adjoining premises, or
tamper with property not covered by the contract resulting from this solicitation.
The Contractor shall be solely responsible for job site conditions and completely supervising
and directing the work under this contract and all subcontractors that he may utilize.
Subcontractors who perform work under this contract shall be responsible to the Contractor. The
Contractor agrees that he is fully responsible for the acts and omissions of his subcontractors and
of persons employed by them as he is for the acts and omissions of his own employees. These
requirements will apply continuously and not be limited to working hours.
It is the contractors responsibility to have equipment of suitable type, and in proper
condition to operate and maintain uninterrupted schedules.
It is the contractors responsibility to follow schedules and instructions provided by designated
RFQ 20-14731
Asphalt Pavement Repairs at Tewning Complex Main Entrance
James City County
Page 5 of 24

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