Asphalt Overlay Village East Park & Mesa Ridge Trails

Agency:	City of Antioch
State:	California
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Feb 20, 2025
Due Date:	Mar 26, 2025
Solicitation No:	988-0326-25A
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR BID

BID NO. 988-0326-25A

ASPHALT OVERLAY

VILLAGE EAST PARK,

AND MESA RIDGE

TRAILS

BID DUE DATE: March 26, 2025 at 2PM

RFP CONTRACT & SPECIFICATIONS

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I. GENERAL CONDITIONS

1. General Information - The Public Works Department of the City of Antioch, California, will receive bid

responses at its City Clerk's office located at 200 H Street, Antioch, CA 94509 on March 26, 2025 at 2

PM. Questions relating to specifications or technical questions must be submitted via email to Bryan

Pitts at bpitts@antiochca.gov. Bidders are NOT to pursue City staff by telephone or in person.

2. Form of Bid - The bid shall be made on the attached bidder's proposal form. If the form is deemed

inadequate, additional information may be submitted with the proposal, via an attachment of

catalogs, drawings, photographs, or a letter. Letters repeating prices and details from the City's

specifications must be omitted. Bids shall be made only on the designated bid form, properly executed, and

enclosed in a sealed envelope bearing the name of the bidder, the bid number, bid due date, and bid title.

Forms are available and may be secured by prospective bidders at the City Clerk's office at 200 H ST. Street,

Antioch, CA 94509. Bids shall be written in ink, computer generated, or by typewriter. Mistakes may be

crossed out and corrections inserted adjacent thereto and must be initialed in ink by the person signing

the bid. Bids are to be verified before submission as they cannot be corrected or altered or signed after

bids are opened.

3. Interpretation of Bids - Should a bidder find discrepancies in, or omissions from the specifications, or

should bidder be in doubt as to their true meaning, bidder shall submit a formal request to the Public

Works Department for an interpretation thereof prior to the bid opening to the attention of Rachel

Harris at rharris@antiochca.gov. The person submitting the request shall be responsible for its prompt

delivery. Any interpretation of, or change in the proposed documents will be made only by an addendum

published on the City’s website, and shall become part of any contract awarded. The City will not be

responsible for any other explanation or interpretations.

4. Addenda - Any addenda issued by the City during the time of bidding shall be covered in the bid and shall be

made a part of the contract. It is the bidder's responsibility to check the City of Antioch website, for any

addenda that may have been issued prior to the bid/proposal due date. (https://www.antiochca.gov/rfps/)

5. Bid Opening - Bids shall be delivered to the City Clerk's office located at 200 H St. Antioch, CA 94509 on

or before the day and hour set for the opening of bids. A bidder may withdraw his bid, either personally or

by written request, at any time prior to the scheduled time for opening of bids.

6. Late Bids - Any bids received after the scheduled time of opening will be clocked in, but will not be opened

or considered.

7. No Bid - If a bid is not made, the bid form must be returned and the reason for not bidding stated; otherwise,

the vendor's name will be removed from the bidders list. If a bid is submitted without an amount, it will not

be considered.

8. Award or Rejection - The bid will be awarded to the lowest responsive and responsible bidder offering the

best value to the City and will be announced by way of publishing to the City’s website

(https://www.antiochca.gov/rfps/). Best value is based on all factors, including: cost (unit prices and total prices);

contractor’s ability, capacity and skill; ability to perform within the time required; character, integrity, reputation,

judgment, experience and efficiency of contractor; quality of contractor’s performance on previous purchases

or contracts, if applicable; and the ability of the contractor to provide future maintenance, repair, parts and

services, if applicable. If within the past two years, a contractor has had a contract terminated early by the City

RFP CONTRACT & SPECIFICATIONS

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of Antioch then contractor is disqualified from bidding on any future projects for a two year period from the date

of termination.

The City reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to

waive any minor irregularities or informalities in the bid. It is anticipated that all items will be purchased, however

the City reserves the right to change quantities prior to the award. Estimated quantities are no guarantee of a

certain quantity to be ordered by City. The City reserves the right to make the award to the overall low bidder,

or split the award amongst the bidders. If the bid is on an “all or nothing” basis, this must be stated on the bid

form.

For the purpose of evaluating bids for multiple awards, the sum of $175.00 is considered to be the

administrative cost to the City for issuing and administering each contract awarded. Individual awards will be

made for the items and combinations of items which result in the lowest aggregate price to the City, including

such administrative cost.

9. Terms and Conditions - The bidder shall not change the wording on the specifications or conditions. No words

or comments shall be added to the general conditions or detailed specifications. Any explanation or alternative

offered shall be set forth in a letter attached to the front cover of the specifications. Alternatives which do not

substantially comply with the City's specifications cannot be considered. Conditional bids cannot be accepted.

10. Brand Names- The make or brand and grade of the article on which the bid is submitted should be stated on

the bid form.

11. Payment Terms - Must be indicated by filling in the proper blanks on the bid form. Cash discounts of less than

20 days will be considered net. The standard terms at the City of Antioch are Net 30 days.

12. FOB Point - It is understood that the bidder agrees to deliver FOB Destination, with no freight charges to the

City. All costs for packing, delivery, drayage, postage, freight, express, or for any other purpose are to be

borne by the bidder.

13. Approved Equal – Brand names and numbers, when used, are for reference to indicate the character

or quality desired. The use of the name of a manufacturer, or any special brand or make, in describing any

item in the bid documents does not restrict bidders to that manufacturer or specific article. An equal of the

named product will be given due consideration if literature is submitted with the bid showing that the product

is of equal or better quality and utility to that specified by the City. Determination of acceptability of any product

shall be solely at the City’s discretion.

14. Tax - No bid shall include federal excise tax, inasmuch as the City is exempt per published IRS regulations

concerning state/local governments. The City is obligated to pay applicable state sales or use taxes.

15. Samples - When requested, bidders shall submit properly marked samples of the article(s) on which bid is

made to the City. Any sample submitted must be clearly marked in such a manner that the marking is fixed,

so that the identification of the sample is assured. Such marking shall state (1) name of bidder, (2) number of

bid, and (3) item number. Samples, when required, must be furnished free of expense to the City, and if not

destroyed by tests, will upon request be returned at bidder's expense unless retained by City for future

comparison.

16. Inspection - All items furnished shall be subject to the inspection of the City, and unsuitable items may be

rejected. Defective items shall be made good by the vendor in a manner satisfactory to the City.

17. Assignment - No assignment by the contractor or any contract to be entered into hereunder or of any part

thereof, except of funds to be received thereunder by the contractor, will be recognized by the City unless such

RFP CONTRACT & SPECIFICATIONS

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assignment has had the prior written approval of the City.

18. Warranty - Terms of any warranty offered by the manufacturer or the bidder shall be included with the bid.

Contractor warrants all work done and goods provided under this Agreement shall at the minimum: a) meet

all conditions of the Agreement; b) shall be free from all defects in design, material and workmanship; and 3)

shall be fit for the purposes intended. If any defects occur within said 12 months following acceptance,

Contractor shall be solely responsible for the correction of those defects.

19. Timely Delivery – If indicated in the bid form, bidder shall indicate time of delivery as the number of calendar

days following receipt of the order by the contractor to receipt of the goods or services by the City. Time of

delivery may be a consideration in the award.

Time is of the essence, and the purchase order is subject to termination for failure to deliver on time. The

acceptance by buyer of later performance with or without objection or reservation shall not waive the right to

claim damage for such breach nor constitute a waiver of the requirements for the timely performance of any

obligation remaining to be performed by the vendor.

20. Liquidated Damages - If delivery does not occur on schedule it is understood that the City will suffer damage.

It being impractical and infeasible to determine the amount of actual damage, it is agreed that the contractor

shall pay to the City the sum of five hundred ($500.00) dollars per day for each calendar day delay in finishing

the contract.

21. Termination for Default - The City may, by written notice of default to the vendor/contractor, terminate the

contract in whole or in part should the vendor/contractor fail to make satisfactory progress, fail to deliver within

time specified therein or fail to deliver in strict conformance to specifications and requirements set forth therein.

In the event of such termination, the City reserves the right to purchase or obtain the supplies or services

elsewhere, and the defaulting vendor/contractor shall be liable for the difference between the prices set forth

in the terminated order and the actual cost thereof to the City. The prevailing market price shall be considered

the fair repurchase price. If, after notice of termination of this contract under the provisions of this clause, it

is determined for any reason that the Contractor was not in default under the provisions of this clause, the

rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant

to the Termination for Convenience clause. The rights and remedies of City provided in this article shall not

be exclusive and are in addition to any other rights and remedies provided by law or under resulting order.

22. Termination for Convenience - The City may, by written notice stating the extent and effective date, terminate

any resulting order for convenience in whole or in part, at any time. The City shall pay the vendor as full

compensation for performance until such termination the unit or pro rate price for the delivered and accepted

portion, and a reasonable amount, as costs of termination, not otherwise recoverable from other sources by

the contractor as approved by the City, with respect to the undelivered or unaccepted portion of the order,

provided compensation hereunder shall in no event exceed the total price. In no event shall the City be liable

for any loss of profits on the resulting order or portion thereof so terminated. The rights and remedies of City

provided in this article shall not be exclusive and are in addition to any other rights and remedies provided

by law or under resulting order.

23. Fiscal Year - Obligation for payment of any contract beyond the current fiscal year end is contingent upon

the availability of funding from which payment can be made. No legal liability shall arise for payment beyond

June 30 of the calendar year unless funds are made available for such performance.

24. Equal Opportunity - Contractor shall not discriminate, on the basis of a person’s race, religion, color, national

origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual

orientation or any other prohibited basis under federal or state law, against any employee, applicant for

RFP CONTRACT & SPECIFICATIONS

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employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services

or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal,

state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in

employment, contracting, and the provision of any services that are the subject of this Agreement, including

but not limited to the satisfaction of any positive obligations required of Contractor thereby.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract

Administrator or this Agreement.

25. Business License – The City of Antioch requires that any contractor doing business within the city limits must

hold a valid City of Antioch Business License prior to merchandise delivery (by vendor) or services provided.

26. Governing Law - This contract shall be construed and interpreted according to the laws of the State of

California with venue for any action under this Agreement in Contra Costa County, California.

27. Liabilities -- Contractor shall indemnify, save and hold harmless from and defend the City, its officers, agents

and employees, against any and all claims, costs, demands, causes of action, suits, losses, expense or liability

arising from, or alleged to have arisen, from any acts or omissions of Contractor, its agents, sub-contractors,

officials or employees, in connection with the execution of the work covered by this Agreement, as it may be

amended, except for the sole negligence or willful misconduct of City. This indemnification includes any claim

that the materials or equipment provided under this Agreement, or any tool, article or process used in

manufacture of such tools or equipment, constitutes an infringement of any patent issued by the United States.

This entire indemnification provision shall survive termination or cancellation of this Agreement.

28. Right to Audit -- The City of Antioch reserves the right to verify, by examination of vendors’ records, all

invoiced amounts when firm prices are not set forth in the purchase agreement.

29. Assignment -- In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is

accepted, it will assign to the purchasing body all rights, title and interest in and to all causes of action it may

have under Section 4 of the Clayton Act (1 5 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2

(commencing with Section 16700) of part 2 of Division 7 of the Business and Professions Code), arising from

the purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the

bid. Such assignment shall be made and become effective at the time the purchasing body tenders final

payment to the bidder.

30. Surety Bonds – The Bidder is required to submit a bidder’s bond if included on the Bid Form. Unless stated

to the contrary in the Detailed Specifications, Contractor is required to provide the following surety bonds from

an admitted and authorized surety in California in the full amount of the work to be performed:

• Payment Bond

• Performance Bond

31. Prevailing Wage - Where labor is required for public work as part of this contract, pursuant to the provisions

of the Labor Code of the State of California, contractors shall pay no less than the minimum wages established

by the Director of the Department of Industrial Relations of the State of California.

To the extent applicable, Contractor shall comply with the requirements of the California Labor Code

including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, workers'

compensation and prevailing wages.

No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of

per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to

execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the

RFP CONTRACT & SPECIFICATIONS

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Open Date	Close Date	Close Time	Description	RFP/Bid Doc	Addendum
988-0326-25A	2/18/25	3/26/25	2:00 PM	Asphalt Overlay Village East Park & Mesa Ridge Trails

Asphalt Overlay Village East Park & Mesa Ridge Trails

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