Asphalt Materials

CITY OF PARK RIDGE
505 Butler Place
Park Ridge, IL 60068
Tel: 847-318-5200
www.parkridge.us
INVITATION FOR BIDS
ASPHALT MATERIALS
PW-26-09
NOTICE TO BIDDERS
The City is accepting bids from qualified suppliers to furnish bituminous asphalt materials on an as-needed basis
for street maintenance and construction activities. Materials shall be provided in accordance with the
requirements set forth herein and the applicable specifications.
Solicitation documents can be obtained from the City's website (www.parkridge.us/purchasing) and Euna
OpenBids (www.demandstar.com). All responses must be received via OpenBids (preferred) or in-person at Park
Ridge City Hall, Finance Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set forth
below. Responses transmitted by fax or email will not be accepted. Responses received in person must be in a
sealed envelope marked and clearly labeled: Company Name and Address, Solicitation Number, and Project Title.
Infrequent or first-time users of OpenBids are encouraged to upload their responses at least 24 hours prior to the
due date. The City is not responsible for submittal errors or incomplete submissions. For technical issues or
concerns, bidders may contact OpenBids support directly at hello@eunasolutions.com.
VIRTUAL BID OPENING
Click here to join the Virtual Bid Opening (via Microsoft Teams) from your computer or mobile device. Bids will be
opened and read publicly at City Hall on the due date and time set forth below.
ACTION DATE TIME
Invitation for Bids Issued April 30, 2026 -
Questions Due May 6, 2026 5:00 P.M.
Final Q&A Addendum Published May 8, 2026 5:00 P.M.
Bid Due Date May 14, 2026 10:00 A.M.
Anticipated Contract Award June 2026
Any communication regarding this solicitation between the date of issue and date of award is to be in writing and
directed to procurement@parkridge.us. Answers to questions submitted in writing may be distributed as an
addendum. If a plan holder chooses not to respond, please fill out the enclosed No Response Survey form and
return it to the email above.

GENERAL CONDITIONS AND INSTRUCTIONS
1. GENERAL
Throughout this document, "City of Park Ridge," "City," and "Owner" shall be synonymous and mean the City of
Park Ridge. The words "bid," "proposal," "bidder," "proposer," "vendor," "firm," "contractor," and "supplier" may
be used in the alternative in these General Conditions and Instructions as intended and described by the Scope of
Work. The phrases "request for proposal," "invitation for bids," "request for quotes," "request," "invitation," and
"solicitation" may also be used in the alternative.
2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY BIDDER
The Bidder shall, before submitting its Bid, carefully examine the plans, specifications, contract documents, Bid,
and bond and insurance requirements and visit the site to verify conditions under which work will be performed.
Each Bidder is responsible for reading the bid documents and familiarizing itself with all requirements. Failure of a
Bidder to do so shall not relieve the Bidder of any obligation with respect to said bid. If the Bidder's bid is
accepted, it shall be responsible for, and the City will make no allowance for any errors in their Bid resulting from
its failure or neglect to comply with these instructions.
3. QUALIFICATIONS OF BIDDER
The City may take any action deemed necessary to investigate the qualifications of each Bidder. The City reserves
the right to qualify or disqualify Bidders as a result of lack of similar project experience and/or any other
information obtained from the project reference form, references listed thereon, or publicly available
information. Bidders must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-
contractors, etc.) to accomplish all tasks required within the schedule for the contract. In the event there are
additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be
supplemental to and not in limitation of this provision.
4. PREPARATION OF BID
The Bidder shall prepare their Bid on the attached Bid Form or alternatively include all required information in the
Bidder's proposal package if a Bid Form is not included. Unless otherwise stated, all blank spaces on the Bid
page(s), applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price,
as the case may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in
words. In the event of an error on the Bid page in which there is a conflict between the unit price and the
extended price or the total bid price, the City may exercise its reasonable discretion to ascertain the actual price
of the bid.
If the Bidder is a corporation, the President and Secretary shall execute the Bid, and the Corporate Seal shall be
affixed. In the event that the Bid is executed by an officer other than the President, sufficient evidence of such
signatory's authority shall be submitted. If the Bidder is a partnership, majority owning partners or general partners
shall execute the Bid, unless one partner has been authorized to sign for the partnership, in which case sufficient
evidence of such authority shall be submitted. If the Bidder is a limited liability company, the manager shall execute
the Bid, unless another officer has been authorized to sign for the company, in which case sufficient evidence of
such authority shall be submitted.
Each Bid must contain all required certifications and signatures. In addition, if any addenda are issued by the City,
the Bidder shall be required to acknowledge receipt of the formal addendum on the Bid form or proposal, as
applicable. Failure of a Bidder to acknowledge any of the addenda issued or submit essential required documents
contained in the solicitation shall deem its bid non-responsive; provided, however, that the City in reliance upon
its home rule powers, may choose to waive this requirement if the City determines from the context of the Bid
that the Bidder has considered the terms and conditions of the addendum.
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The Bid submitted must not contain erasures, interlineations, or other corrections unless each correction is
suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of
the person or persons signing the bid.
Modifications of bids already submitted will be considered if received at the office designated in the Invitation to
Bid by the time set for opening of bids. Unless called for, alternate bids will not be considered. No compensation
will be allowed due to any difficulties which the Bidder could have discovered or reasonably known prior to
bidding.
5. SUBMISSION OF BID
All prospective Bidders shall submit their Bid in the manner specified in the Notice to Bidders by the specified due
date and time of the bid. Bids received beyond the date and hour set for the bid opening will not be considered.
Submission of a bid will be considered presumptive evidence that the Bidder has visited the sites and is
conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local
Codes, the state of Labor and Material Markets, and has made due allowance in the bid for all contingencies.
Include in bid all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes,
insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete
those portions of the work covered by the Specifications on which the Bid is made including all trades, without
further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications, Bidders shall be
responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental information will be
accepted and will be returned without being considered by the City.
6. WITHDRAWAL OF BID
A Bidder may withdraw their Bid at any time prior to the time specified in the notice as the closing time for receipt
of bids. However, no Bidder shall withdraw, cancel or modify their Bid for a period of sixty (60) calendar days after
the specified closing time for the receipt of bid. Where this contract is subject to approval by another agency,
such as the Federal Government or the State of Illinois, then the Bidder shall not withdraw, cancel or modify their
Bid for a period of ninety (90) calendar days after the specified closing time for the receipt of bids.
7. CONSIDERATION OF BIDS
No Bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in
default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any
obligation to the City, or had failed to perform faithfully any previous contract with the City. The Bidder, if
requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of
necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications
and contract documents.
Each Bidder shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive
literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like
not covered in the specifications, necessary to fully describe the material or work they propose to furnish.
The City of Park Ridge reserves the right to disregard any informality in the bids and bidding, to waive
technicalities, or to reject any and all bids when, in the opinion of the City Council, the best interest of the City will
be served by such action.
8. ACCEPTANCE OF BIDS
The City will accept one of the bids or reject all bids within sixty (60) calendar days, or within ninety (90) calendar
days where approval by other agencies is required, from the date of opening of bids, unless the successful Bidder,
upon request of the City, extends the time of acceptance to the City. The contract will be awarded based on the
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City's independent assessment of the bid by reference to the evaluation criteria described in the bid
solicitation. Where no evaluation criteria are specified, the contract will be awarded to the lowest responsible and
responsive bidder whose bid is most favorable to the City's interests. The City may rely on any information
presented in the bid and any publicly available information to assess the qualifications, responsiveness and
responsibility of a bid.
In addition to price, the City may consider: (1) compliance with bid and contract requirement including bonds and
insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment, materials, financial
resources, organization, and staffing; (4) character, integrity, reputation, judgment, experience, and efficiency; (5)
quality of past performance; (6) compliance with past contracts and applicable laws; (7) ability to provide future
maintenance and service; (8) conditions or exceptions placed on the bid.
9. INTERPRETATION OF CONTRACT DOCUMENTS
Any Bidder in doubt as to the true meaning of any part of the specifications and contract documents may submit
to the Procurement Officer a written request for an interpretation thereof by the deadline described in the Notice
to Bidders. No oral comments will be made to any Bidder as to the meaning of the General or Special Conditions
or any other contract documents and any inadvertently made are hereby disclaimed and void. The person
submitting the request shall be responsible for its prompt delivery. Questions received after the deadline
described in the Notice to Bidders cannot be considered. Such interpretation will be made only in the form of a
written addendum duly issued by Procurement Officer. A copy of such addendum will be posted on the City's
website and DemandStar. Failure on the part of the prospective Bidder to receive a written interpretation prior to
the time of the opening of bids will not be grounds for withdrawal of their Bid. The Bidder shall acknowledge
receipt of each addendum issued.
Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents when
the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified.
Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise
specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be
satisfactory. Bids on other makes and catalogs will be considered, provided each Bidder clearly states on the face
of their Bid exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that the
Bidder intends to furnish the item specified and does not propose to furnish an "equal". The City hereby reserves
the right to approve as an equal, or to reject as not being an equal, any article the Bidder proposes to furnish
which contains minor or major variations from specification requirements.
10. CHANGES:
Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions
greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS
525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50%
or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract
under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is
covered by the change order must be resubmitted for bidding in the same manner for which the original contract
was bid. Upon approval, the Procurement Officer shall issue to the successful contractor a written change order to
the original contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate
or make void the terms of the original contract not modified by such change.
11. FAIR EMPLOYMENT
Bidder's signature on the Bid Form will be construed as acceptance of and willingness to comply with all
provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and
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discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and
become a part of this Bid and Specifications
12. DRUG FREE WORKPLACE ACT
At the time of contract, the Contractor will make certification required in the Contract and will comply with all
provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of
the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension
of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least
one (1) year but not more than five (5) years.
13. HAZARD COMMUNICATION
All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed
while working for the City. Upon request, this information is made available to the contractors and their
subcontractors by the prime contractor. It is the contractors and subcontractor's responsibility to train their own
employees on Hazardous Communications and the handling of hazardous materials. It is the responsibility of the
contractor to inform the City of any hazardous substances brought and stored on City property. The contractor
must also provide a Safety Data sheet for such chemicals.
14. WARRANTY/GUARANTEE
The Bidder warrants to the City that the labor shall be first class and conform to the requirements of the
Specifications and shall be performed by persons qualified in their respective trades. Materials furnished under
the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, and
that materials will be free from defects not inherent in the quality required or permitted. Work and materials not
conforming to the Specifications, including substitutions not properly approved and authorized, may be
considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused
by abuse, modifications not executed by the Bidder, improper or insufficient maintenance, improper operation, or
normal wear and tear and normal usage. Unless otherwise described in the specifications, materials provided
under this agreement will be guaranteed for a period of one year, or the term of the manufacturer's warranty,
whichever is greater. Unless otherwise described in the specifications, labor provided under this agreement will
be guaranteed for a period of one year.
15. NON-BARRED BIDDING
The Bidder must certify that it is not barred from bidding on this contract as a result of a conviction for the
violation of state laws prohibiting bid-rigging or bid rotating by executing the included certification as required by
720 ILCS 5/33E-11.
16. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA)
Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took
effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents
which are in any way related to the performance of services under this agreement and not exempt from
disclosure within five (5) business days of the City's receipt of a request for said records. Accordingly, the
Contractor. agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.),
and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business
days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs
incurred by or assessed against the City for its failure to deliver requested records in the possession of the
Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a
request from the City to do so. An e-mail request for records and documents sent during business hours will be
considered received by the Contractor on the day sent. The Contractor shall not be entitled to receive any wages,
fees, or costs of any kind from the City for the production of documents and records in response to a Freedom of
Information Act request.
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17. INSPECTION OF MATERIALS
The City shall have a right to inspect any materials or equipment to be used in carrying out this contract. The
Contractor shall be responsible for the contracted quality and standards of all materials, equipment, components
or completed work finished under this contract up to the time of final acceptance by the City. Materials,
equipment, components or completed work not complying therewith may be rejected by the City and shall be
removed and replaced by the Contractor at no cost to the City.
18. INDEMNITY
To the fullest extent permitted by law, the Contractor shall waive any right of contribution against the City and
shall indemnify and hold harmless the City and their officers, officials, employees, volunteers and agents from and
against all claims, damages losses and expenses, including, but not limited to, legal fees (attorney's and
paralegal's fees, expert fees and court costs), arising out of or resulting from the performance of the Contractor's
work provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or
death, or injury to or destruction of property, other than the work itself, including the loss of use resulting
therefrom, or is attributable to misuse or improper use of patent, trademark or copyright protected material or
otherwise protected intellectual property, to the extent it is caused by any wrongful or negligent act or omission
of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable. Such obligation shall not be construed to negate, abridge or otherwise reduce any
other right to indemnity that the Owner would otherwise have. The Contractor shall similarly, protect, indemnify
and hold and save harmless, the Owner, its officers, officials, employee, volunteers and agents against and from
any and all claims, costs, causes, actions and expenses, including, but not limited to, legal fees, incurred by reason
of Contractor's breach of any of its obligations under, or Contractor's default of any provisions of the Contract.
The indemnification obligations under this paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor
under Workers' Compensation or Disability Benefit Acts or Employee Benefit Act.
19. SUBLETTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS
No contract shall be assigned or any part of the same subcontracted without the prior written consent of an
authorized agent of the City; but in no case shall such consent relieve the Contractor from their obligation or
change the terms of this contract. The Contractor shall not transfer or assign any contract funds or claims due or
to become due without the prior written approval of an authorized agent of the City having first been obtained.
The unauthorized transfer or assignment of any contract funds in whole or in part, or any interest therein, which
shall be due or to become due to the Contractor, shall cause the annulment of said transfer or assignment so far
as the City is concerned.
20. CONFLICT OF INTEREST
The Bidder covenants that to the best of its knowledge no member of the governing body of the City, and no
other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the
solicitation or approval of this contract, shall have or does have any personal interest, direct or indirect, in this
contract.
The Bidder covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the
work to which this contract pertains which would conflict in any manner or degree with the performance of its
services hereunder. The Bidder further covenants that in the performance of this contract, it shall not employ any
officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the
solicitation or approval of this contract.
21. COMPLETION
Bidder shall complete the services within the timeline set forth in the Bid Documents. Failure of the Bidder to
complete these services in accordance with the Specifications shall constitute a breach of the Contract.
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22. TERMINATION, CANCELLATION AND DAMAGES
This contract may be terminated for convenience upon mutual agreement of both parties. The City may terminate
based on the Contractor's breach or default. Unless the breach or default creates an emergency situation, as
determined in the City's sole discretion, the Contractor shall be given notice and a five (5) day opportunity to
correct before the termination becomes effective.
If the City terminates this Contract because of the Contractor's breach or default, the City shall have the right to
purchase items or services elsewhere and to charge the Contractor with any additional cost incurred, including
but not limited to the cost to cover, incidental and consequential damages and the cost of re-bidding. The City
may offset these additional costs against any sums otherwise due to the Contractor under this bid or any
unrelated contract
Upon such termination, Contractor shall be entitled to payment only as follows: (1) the actual cost of the work
completed in conformity with this Agreement; plus, (2) any additional costs actually incurred by Contractor as are
permitted by the prime contract and approved by City. The Contractor shall not be entitled to any claim or claim
of lien against City for any additional compensation or damages in the event of such termination and payment
If the City of Park Ridge fails to appropriate funds to enable continued payment of yearly or multi-year Contracts
the City may cancel, without termination charges, provided Contractor received at least thirty (30) days prior
written notice of termination.
23. TAX EXEMPTION
Federal Excise Tax does not apply to materials purchased by the City of Park Ridge by virtue of Exemption
Certificate No. 36-600-6041. Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax
do not apply to materials or services purchased by the City of Park Ridge by virtue of Statute. Illinois Tax
Exemption Identification No. E9998-1408-05. The prices quoted herein shall comply with all Federal Laws and
Regulations.
24. PAYMENTS
Payment terms shall be in accordance with the provisions of the Local Government Prompt Payment Act, 50 ILCS
505/1 et seq., after receipt by the City of the Contractor's invoice.
25. QUANTITIES
The quantities shown herein are estimated for canvassing purposes only, and as such may not represent the
actual quantities required during the life of any contract made pursuant to these specifications. Nothing herein
shall be construed as an obligation of the City to order or pay for any services other than the amount determined
to meet the actual requirements of the City. The right to increase or decrease the quantities shown herein, at any
time during the life of this contract, is reserved to the City. The City will only be obligated to pay for such
quantities as may be ordered and accepted by the City from time to time.
26. PRICING
Pricing shall remain consistent with the original terms accepted by the City for the term of the contract.
27. TERM OF CONTRACT
The term of this Contract shall set forth in the Summary of Work.
28. PUBLIC RELATIONS
The Contractor shall endeavor at all times to maintain good public relations and to present the City in a positive
light. Any action by the Contractor which damages the City's good will shall be considered a breach of this
Agreement.
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INSURANCE REQUIREMENTS
Upon notice of acceptance of Bid and prior to commencing any work or furnishing materials, the successful bidder
shall, within fifteen (15) calendar days of said notice, provide the City a certificate of insurance evidencing the
required coverages and limits specified below. All insurance shall be issued by a responsible insurer acceptable to
the City, licensed to do business in the State of Illinois and rated at least A:VII by A.M. Best. Each policy shall
include an endorsement requiring at least thirty (30) days' prior written notice to the City of Park Ridge of
cancellation or reduction in coverage. All required insurance shall be maintained in full force and effect for the
duration of the contract and until all work has been approved and accepted by the City.
1. Worker's Compensation: Statutory coverage for all persons whom the contractor may employ directly or
through subcontractors in carrying out the work under this contract. Such insurance shall hold the City
free and harmless of all personal injuries of all persons whom the contractor may employ directly or
through subcontractors.
Employer's Liability: $1,000,000 minimum liability for each accident/injury and disease.
2. Commercial General Liability: including bodily injury and property damage. Coverage shall be provided in
the following minimum amounts:
$2,000,000.00 General Aggregate
$1,000,000.00 Each Occurrence Bodily Injury and Property Damage
$1,000,000.00 Products-Completed Operations Aggregate
$1,000,000.00 Personal and Advertising Injury
3. Commercial Automobile Liability, Owned, Non-owned and Hired: including bodily injury and property
damage, which may arise from the use of motor vehicles engaged in various operations under this
contract. Coverage shall be provided in the minimum amount of $1,000,000 each accident for Combined
Single Limit.
4. Umbrella Liability: $2,000,000 minimum per occurrence. The scope of coverage provided by the Umbrella
or Excess policy shall follow form with the general liability policy.
The City of Park Ridge shall be named as an additional insured on all liability policies required herein. The
requirement to obtain and maintain insurance shall be solely the responsibility of the Contractor and cannot be
waived by any act or omission of the City. The Contractor shall require all subcontractors to maintain the required
insurance and, upon request, shall provide the City with certificates of insurance and copies of applicable policies
and endorsements.
The surety companies, other signers of any required bonds, and the insurance companies shall familiarize
themselves with all of the conditions and provisions of these specifications and contract documents, and hereby
waive all rights of special notification of any change or modification of this contract in regard to the scope of the
work, time of completion, cancellation or termination, or of any other act or acts by the City of Park Ridge or its
authorized employees and agents under the terms of this contract. Failure to notify the previously mentioned
surety or insurance companies of change or modification shall in no way relieve the surety or insurance
companies of their obligations under this contract.
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PREVAILING WAGE
The Illinois Prevailing Wage Act does not apply to this contract.
The Illinois Prevailing Wage Act applies to this contract. This contract calls for the construction of "public
work," within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. The Contractor shall
comply therewith and pay, and require every Subcontractor to pay, the prevailing rates of wages as established by
the Illinois Department of Labor for each craft or type of work needed to execute the contract in accordance with
820 ILCS 130/.01 et seq. Contractor shall prominently post the current schedule of prevailing wages at the
Contract site and shall notify immediately in writing all of its Subcontractors, of all changes in the schedule of
prevailing wages. Any increases in costs to Contractor due to changes in the prevailing rate of wage during the
terms of any contract shall be at the expense of Contractor and not at the expense of the Owner. Change orders
shall, however, be computed using the prevailing wage rates applicable at the time the change order work is
scheduled to be performed. Contractor shall be solely responsible to maintain accurate records as required by the
prevailing wage statute and to obtain and furnish all such records to Owner or Department of Labor as required
by Statute including certified payroll or, in lieu thereof, a certified letter stating that the Contractor is exempt
from the application of the Act. Contractor shall be solely liable for paying the difference between prevailing
wages and any wages actually received by laborers, workmen and/or mechanics engaged in the Work and in every
way defend and indemnify Owner against any claims arising under or related to the payment of wages in
accordance with the Prevailing Wage Act. The Owner agrees to notify the Contractor or Subcontractor of the
pendency of any such claim, demand, lien, or suit.
The Illinois Department of Labor publishes the prevailing wage rates on its website at:
https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html
The Contractor is advised that the Department revises the prevailing wage rates, and the
Contractor/subcontractor has an obligation to check the Department's web site for revisions to prevailing wage
rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's
website.
The Contractor shall also:
(1) Insert into each subcontract and the project specifications for each subcontract, a written stipulation that the
subcontractor shall not pay less than the prevailing rate of wages to all laborers, workers, and mechanics
performing work under the contract.
(2) Require each subcontractor to insert into each lower-tiered contract and the project specifications for each
lower tiered subcontract, a stipulation that the subcontractor shall not pay less than the prevailing rate of
wages to all laborers, workers, and mechanics performing work under the contract.
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STATEMENT OF WORK
ASHPALT MATERIALS
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Summary
The Contractor shall furnish and make available for pickup various bituminous asphalt materials, as outlined in the
bid form, in accordance with the requirements of this solicitation.
Materials will be ordered on an as-needed basis. No guarantee is made as to the total quantity to be purchased
under this Contract.
Term of Contract
The term of this Contract shall be one (1) year, commencing on July 7, 2026 ("Effective Date") and expiring on July
6, 2027.
Type of Material
All materials furnished under this contract shall conform to the requirements of the most current edition of the
Illinois Department of Transportation's "Standard Specifications for Road and Bridge Construction."
The City reserves the right to require certification, testing results, or other documentation verifying compliance
with applicable specifications. Materials not meeting specifications may be rejected at the plant or upon use. The
City shall not be responsible for payment of rejected materials.
Location and Availability
The Supplier's plant or distribution facility shall be located within ten (10) miles of the City limits of Park Ridge.
Materials shall be available for pick-up Monday through Friday, between the hours of 7:00 a.m. - 3:00 p.m, year-
round, unless otherwise approved in writing by the City. Seasonal limitations must be disclosed.
Ordering of Materials
The City will make reasonable efforts to provide advance notice of material needs; however, the Contractor
acknowledges that demand may be variable and dependent on weather, emergencies, and operational
requirements. The Supplier shall be capable of accommodating short-notice requests, including those with less
than twenty-four (24) hours' notice.
In the event the Supplier is unable to furnish the requested materials in the quantity or timeframe required, the
City reserves the right to procure such materials from alternate sources without penalty or liability.
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