Asphalt Materials

Agency:	State Government of Pennsylvania
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors 324121 - Asphalt Paving Mixture and Block Manufacturing
Posted Date:	Dec 3, 2020
Due Date:	Jan 31, 2026
Solicitation No:	4400023757
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

ADVERTISEMENT INFORMATION

General Information

Department for this solicitation:

Procurement

Date Prepared:

11/30/20

Types:

ITQ

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

4400023757

Solicitation/Project Title:

Asphalt Materials

Description:

The Department of General Services (DGS) is soliciting Suppliers to submit qualifications for a statewide Asphalt Materials Invitation to Qualify (ITQ). Suppliers that meet the qualifications will be awarded a contract and may be eligible to respond to a Request for Quotes (RFQ).

First, if they have not already done so, Suppliers should be registered as a PA Supplier and receive a supplier number. Suppliers can register at:
https://pasupplierportal.state.pa.us/irj/portal/anonymous

Suppliers are also required to create a user profile within our JAGGAER portal and select the Commodity Code: 30121601-ITQ-310 (Asphalt Materials)

A complete list of ITQ solicitations can be found at: https://www.dgs.pa.gov/Materials-Services-Procurement/Procurement-Resources/Pages/ITQ-Documents.aspx

All Offerors are required to create a user profile within our JAGGAER portal: https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=CommonwealthPA

QUALIFICATIONS WILL ONLY BE ACCEPTED ELECTRONICALLY THROUGH JAGGAER.

Technical support is available via Jaggaer at JAGGAER Support (800) 233-1121 or https://www.jaggaer.com/service-support/supplier-support/.

Department Information
Department/Agency:	All Using Agencies	Delivery Location:
County:	Statewide	Duration:	until January 31, 2026

Contact Information
First Name:	John	Last Name:	Jones
Phone Number: (XXX-XXX-XXXX)	717-346-3848	Email:	jotjones@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	12/01/20
Solicitation Due Date:	01/31/26	Solicitation Due Time:	4:00 PM
Solicitation Opening Date:	01/31/26	Solicitation Opening Time:	4:00 PM
Opening Location:	Not A Public Bid Opening
No. of Addendums:	0

Amended Date:	12/03/20

Related Solicitation Files

Original Files

	1. ITQ Terms and Conditions - Asphalt Materials ITQ.pdf
	2. Statement of Work - Asphalt Materials ITQ.pdf
	3. Registering as a PA Supplier on the Portal.pdf
	4. Registering as a PA Supplier in JAGGAER.pdf
	5. Pre-Qualifying as an ITQ Supplier in JAGGAER.pdf
	6. GSPUR-89 - Reciprocal Limitations Act Requirements.pdf
	7. Supplier Contact Information Form.pdf

Go to Solicitation Tabulations	No Tabulations exist for 4400023757.
Go to Awards	No Awards exist for 4400023757.
Go to Contracts	No Contracts exist for 4400023757.

Attachment Preview

Table of Contents

SAP

PART V - CONTRACT TERMS and CONDITIONS................................................................................................. 3

V.1 CONTRACT-001.1b Contract Terms and Conditions (Nov 30, 2006) ................................................................. 3

V.2 CONTRACT-002.1a Term of Contract – Contract (May 2012) ........................................................................... 3

V.3 CONTRACT-002.2a Renewal of Contract Term (Nov 30 2006).......................................................................... 3

V.4 CONTRACT-002.3 Extension of Contract Term (Nov 30 2006) ......................................................................... 3

V.5 CONTRACT-003.1a Signatures – Contract (July 2015)....................................................................................... 3

V.6 CONTRACT-004.1a Definitions (Oct 2013) ........................................................................................................ 4

V.7 CONTRACT-005.1a Purchase Orders (July 2015) ............................................................................................... 4

V.8 CONTRACT-006.1 Independent Prime Contractor (Oct 2006)............................................................................ 6

V.9 CONTRACT-007.01a Supplies Delivery (Nov 30 2006)...................................................................................... 6

V.10 CONTRACT-007.02 Estimated Quantities (Nov 30 2006)................................................................................. 6

V.11 CONTRACT-007.4 Delivery Ticket (Oct 2006) ................................................................................................. 6

V.12 CONTRACT-007.5 Weighing (Oct 2006) .......................................................................................................... 7

V.13 CONTRACT-007-6 Overweight Truck (Oct 2006) ............................................................................................ 7

V.14 CONTRACT-007.7 Spill Plates (Oct 2006) ........................................................................................................ 7

V.15 CONTRACT-007.8 Delivery (Source) (Oct 2006) ............................................................................................. 7

V.16 CONTRACT-007.9 First Come, First Served Basis (Oct 2006) ......................................................................... 7

V.17 CONTRACT-007.10 One Price (FOB Source of Supply Loaded on Department of

Transportation Trucks (Oct 2006)................................................................................................................................ 7

V.18 CONTRACT-008.1a Warranty. (Oct 2006) ........................................................................................................ 8

V.19 CONTRACT-009.1c Patent, Copyright, and Trademark Indemnity (Oct 2013)................................................. 8

V.20 CONTRACT-009.1d Ownership Rights (Oct 2006) ........................................................................................... 8

V.21 CONTRACT-010.1a Acceptance (Oct 2006)...................................................................................................... 9

V.22 CONTRACT-010.2 Product Conformance (March 2012) .................................................................................. 9

V.23 CONTRACT-010.3 Rejected Material Not Considered Abandoned (March 2012)............................................ 9

V.24 CONTRACT-011.1b Compliance With Law – Road Materials (Oct 2006) ....................................................... 9

V.25 CONTRACT-013.1 Environmental Provisions (Oct 2006)............................................................................... 10

V.26 CONTRACT-014.1 Post-Consumer Recycled Content (June 2016)................................................................. 10

V.27 CONTRACT-014.3 Recycled Content Enforcement (February 2012).............................................................. 10

V.28 CONTRACT-015.1 Compensation (Oct 2006) ................................................................................................. 10

V.29 CONTRACT-015.2 Billing Requirements (February 2012) ............................................................................. 10

V.30 CONTRACT-016.1 Payment (Oct 2006) .......................................................................................................... 11

V.31 CONTRACT-016.2 ACH Payments (Aug 2007) .............................................................................................. 11

V.32 CONTRACT-017.1 Taxes (Dec 5 2006)........................................................................................................... 11

V.33 CONTRACT-018.1 Assignment of Antitrust Claims (Oct 2006) ..................................................................... 12

V.34 CONTRACT-019.1 Hold Harmless Provision (Nov 30 2006).......................................................................... 12

V.35 CONTRACT-020.1 Audit Provisions (Oct 2006) ............................................................................................. 12

V.36 CONTRACT-021.1 Default (Oct 2013) ............................................................................................................ 12

V.37 CONTRACT-022.1 Force Majeure (Oct 2006)................................................................................................. 14

V.38 CONTRACT-023.1a Termination Provisions (Oct 2013)................................................................................. 14

V.39 CONTRACT-024.1 Contract Controversies (Oct 2011) ................................................................................... 15

V.40 CONTRACT-025.1 Assignability and Subcontracting (Oct 2013) ................................................................... 15

V.41 CONTRACT-026.1 Other Contractors (Oct 2006) ........................................................................................... 16

V.42 CONTRACT-027.1 Nondiscrimination/Sexual Harassment Clause (August 2018) ......................................... 16

V.43 CONTRACT-028.1 Contractor Integrity Provisions (January 2015) ................................................................ 17

V.44 CONTRACT-029.1 Contractor Responsibility Provisions (Nov 2010) ............................................................ 20

V.45 CONTRACT-030.1 Americans with Disabilities Act (Oct 2006) ..................................................................... 20

V.46 CONTRACT-031.1 Hazardous Substances (April 2017).................................................................................. 21

V.47 CONTRACT-032.1 Covenant Against Contingent Fees (Oct 2006) ................................................................ 22

V.48 CONTRACT-033.1 Applicable Law (Oct 2006) .............................................................................................. 22

V.49 CONTRACT- 034.1b Integration (Nov 30 2006) ............................................................................................. 22

V.50 CONTRACT-034.2b Order of Precedence - IFB (Dec 6 2006) ........................................................................ 23

V.51 CONTRACT-034.3 Controlling Terms and Conditions (Aug 2011) ................................................................ 23

V.52 CONTRACT-035.1a Changes (Oct 2006) ........................................................................................................ 23

V.53 CONTRACT-037.1a Confidentiality (Oct 2013) .............................................................................................. 23

V.54 CONTRACT-046.1 Manufacturer’s Price Reduction (Oct 2006) ..................................................................... 24

V.55 CONTRACT-051.1 Notice (Dec 2006)............................................................................................................. 24

V.56 CONTRACT-052.1 Right to Know Law (Feb 2010) ........................................................................................ 25

Page 2

PART V - CONTRACT TERMS and CONDITIONS

V.1 CONTRACT-001.1b Contract Terms and Conditions (Nov 30, 2006)

The Contract with the awarded bidder (who shall become the "Contractor") shall include the following terms and

conditions:

V.2 CONTRACT-002.1a Term of Contract – Contract (May 2012)

The initial term of the Contract shall be 05 year(s) and 00 month(s).

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration

Date identified in the Contract, subject to the other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed

by the Commonwealth (signed and approved as required by the Commonwealth contracting procedures) or b) the

"Valid from" date printed on the Contract, whichever is later.

V.3 CONTRACT-002.2a Renewal of Contract Term (Nov 30 2006)

The Contract may be renewed for a maximum of 1 additional 5 year term(s), so long as

Commonwealth provides written notice to Contractor of its intention to extend the Contract by

letter prior to the expiration of the term of the agreement, or any extension thereof. The

Commonwealth may exercise the renewal as individual year or multiple year term(s). Any

renewal will be under the same terms, covenants and conditions. No further document is required

to be executed to renew the term of the contract.

V.4 CONTRACT-002.3 Extension of Contract Term (Nov 30 2006)

The Commonwealth reserves the right, upon notice to the Contractor, to extend any single term of the Contract for

up to three (3) months upon the same terms and conditions.

V.5 CONTRACT-003.1a Signatures – Contract (July 2015)

The Contract shall not be a legally binding contract until the fully-executed Contract has been sent to the Contractor.

No Commonwealth employee has the authority to verbally direct the commencement of any work or delivery of any

supply under this Contract prior to the Effective Date. The Contractor hereby waives any claim or cause of action

for any service or work performed prior to the Effective Date.

The Contract may be electronically signed by the Commonwealth. The electronically-printed name of the

Purchasing Agent represents the signature of that individual who has the authority, on behalf of the Commonwealth,

to bind the Commonwealth to the terms of the Contract. If the Contract output form does not have "Fully Executed"

at the top of the first page and does not have the name of the Purchasing Agent printed in the appropriate box, the

Contract has not been fully executed.

The fully-executed Contract may be sent to the Contractor electronically or through facsimile equipment. The

electronic transmission of the Contract shall require acknowledgement of receipt of the transmission by the

Contractor. Receipt of the electronic or facsimile transmission of the Contract shall constitute receipt of the

Page 3

fully-executed Contract.

The Commonwealth and the Contractor specifically agree as follows:

a. No handwritten signature shall be required in order for the Contract to be legally enforceable.

b. The parties agree that no writing shall be required in order to make the Contract legally binding,

notwithstandingcontrary requirements in any law. The parties hereby agree not to contest the validity or

enforceability of a genuine Contract or acknowledgement issued electronically under the provisions of a statute of

frauds or any other applicable law relating to whether certain agreements be in writing and signed by the party

bound thereby. Any genuine Contract or acknowledgement issued electronically, if introduced as evidence on

paper in any judicial, arbitration, mediation, or administrative proceedings, will be admissible as between the

parties to the same extent and under the same conditions as other business records originated and maintained in

documentary form. Neither party shall contest the admissibility of copies of a genuine Contract or

acknowledgements under either the business records exception to the hearsay rule or the best evidence rule on the

basis that the Contract or acknowledgement were not in writing or signed by the parties. A Contract or

acknowledgment shall be deemed to be genuine for all purposes if it is transmitted to the location designated for

such documents.

c. Each party will immediately take steps to verify any document that appears to be obviously garbled

intransmission or improperly formatted to include re-transmission of any such document if necessary.

V.6 CONTRACT-004.1a Definitions (Oct 2013)

As used in this Contract, these words shall have the following meanings:

a. Agency: The department, board, commission or other agency of the Commonwealth of Pennsylvania listed as

the Purchasing Agency. If a COSTARS entity or external procurement activity has issued an order

against this contract, that entity shall also be identified as "Agency".

b. Contracting Officer: The person authorized to administer this Contract for the Commonwealth and to make

written determinations with respect to the Contract.

c. Days: Unless specifically indicated otherwise, days mean calendar days.

d. Developed Works or Developed Materials: All documents, sketches, drawings, designs, works, papers,

files, reports, computer programs, computer documentation, data, records, software, samples or any other

tangible material without limitation authored or prepared by Contractor as the work product covered in the

scope of work for the Project.

e. Documentation: All materials required to support and convey information about the services required by this

Contract. It includes, but is not necessarily restricted to, written reports and analyses, diagrams, maps, logical

and physical designs, system designs, computer programs, flow charts, disks, and/or other machine-readable

storage media.

f. Services: All Contractor activity necessary to satisfy the Contract.

V.7 CONTRACT-005.1a Purchase Orders (July 2015)

Commonwealth agencies may issue Purchase Orders against the Contract. These orders constitute the Contractor's

authority to make delivery. All Purchase Orders received by the Contractor up to and including the expiration date

of the Contract are acceptable and must be performed in accordance with the Contract. Each Purchase Order will be

deemed to incorporate the terms and conditions set forth in the Contract.

Purchase Orders may be electronically signed by the Agency. The electronically-printed name of the purchaser

represents the signature of that individual who has the authority, on behalf of the Commonwealth, to authorize the

Contractor to proceed.

Page 4

Purchase Orders may be issued electronically or through facsimile equipment. The electronic transmission of a

purchase order shall require acknowledgement of receipt of the transmission by the Contractor. Receipt of the

electronic or facsimile transmission of the Purchase Order shall constitute receipt of an order. Orders received by

the

Page 5

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Asphalt Materials

Description

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See Also