#02-07.26?Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP

Invitation to Bid
#02-07.26
Asphalt Crack Filling, Sealing, and Parking Lot Line Painting
Included documents:
Campus Map.pdf
Scope of Work.pdf
1
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

Monroe County Community College (the College) is accepting sealed bids for
Asphalt Crack Filling, Sealing, and Parking Lot Line Painting located at 1555 S.
Raisinville Rd. Monroe, MI 48161 in accordance with the accompanying
specifications.
BID SCHEDULE
Publication of Bid: Thursday, July 9, 2026
Posted on http://www.monroeccc.edu/rfp
Optional Site Visit: Thursday, July 16, 2026 at 9:00 A.M. EST
Monroe County Community College
1555 S. Raisinville Rd.
Monroe, MI 48161
(Start at Building P - Facilities Complex)
Bids Due: Thursday, July 23, 2026 at 3:00 P.M. EST
Monroe County Community College
1555 S. Raisinville Rd.
Monroe, MI 48161
(Warrick Student Services Building Room S-153)
Bids will be accepted by:
Attn: Kelly Heinzerling - "Asphalt Crack Filling, Sealing, and Parking Lot Line
Painting"
Monroe County Community College
1555 S. Raisinville Rd.
Monroe, MI 48161
*PLEASE NOTE: Work to be completed Friday thru Sunday (unless approved) with
possible accommodations in evenings and/or closing off a lot. Completion by
(Saturday)August 22, 2026.
INSTRUCTIONS TO BIDDERS: Bids must be made in accordance with the
instructions contained herein.
Any questions concerning this bid may be directed to:
Kelly Heinzerling, 734-384-4275, kheinzerling@monroeccc.edu
2
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

Bids will be received and publicly read aloud in Room S-153 of the Audrey
Warrick Student Services/Administration Building, Monroe County Community
College, 1555 S. Raisinville Rd., Monroe, MI 48161, on Thursday, July 23, 2026 at
3:00 P.M. EST
Vendors may submit bid responses by Thursday, July 23, 2026 at 3:00 P.M. EST in
any of the following ways:
One (1) electronic (flash drive/memory stick) mailed to the above address
One (1) original copy of the proposal mailed to the above address
Electronic submission to mcccrfpbid@monroeccc.edu
Bids received after Thursday, July 23, 2026 at 3:00 P.M. EST will not be accepted
and will be returned unopened. Faxed bids will not be accepted.
Notice of award will be communicated via email.
The College reserves the right to reject any or all bids and to make selections
which are in the best interest of the College.
TAX EXEMPTION: The College is tax exempt and therefore all bid submissions or
invoices for goods or products furnished to the College should not include tax.
If you believe you are subject to Michigan sales or use tax on materials acquired
by your company for use in construction projects for the College, you must identify
and include that in all bid submissions or proposals submitted to the College, or
the College will not be responsible for payment or reimbursement of any such tax.
SIGNATURE ON BIDS: The College requires the signature on bid documents to be
that of an authorized representative of the bidding company and represents an
understanding of the bidding documents, instructions, and specifications.
AWARD CRITERIA: The evaluation of each response to the RFP will be based on
its demonstrated competence, compliance, format, organization and cost.
The purpose of the RFP is to identify those vendors that have the interest and
capability to supply Monroe County Community College with interior and
exterior signage as identified in the scope of work.
Award will be based on the lowest and best (most advantageous to the
College) as determined by consideration of:
1. Price offered
2. Quality of item offered
3
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

3. General reputation and performance capabilities of the bidder
4. Conformity with specifications herein
5. Delivery schedule
6. Location and availability of service and repair facilities and personnel
7. Suitability for intended use
FAMILIAL DISCLOSURE: All bidders must provide disclosure in compliance with
MCL 380.1267 and attach this information to the bid.
IRAN ECONOMIC SANCTIONS ACT COMPLIANCE: All bidders must provide a
sworn and notarized statement in compliance with Iran Economic Sanctions
Act, Michigan Public Act No. 517 of 2012.
PREVAILING WAGES: This Project may be subject to the prevailing wage
requirements applicable to the locality in which the Work is to be performed for
each craft, classification or type of worker needed to perform the Work,
including employer payments for health and welfare, pension, vacation,
apprenticeship and similar purposes.
STATE-FUNDED PROJECT PREVAILING WAGE REQUIREMENTS - EFFECTIVE March 1,
2022: With the exception of lease build-outs, if a project greater than $50,000
involves employing construction mechanics (e.g., asbestos, hazardous material
handling, boilermaker, carpenter, cement mason, electrician, office
reconstruction and installation, laborer including cleaning debris, scraping floors,
or sweeping floors in construction areas, etc.) and is sponsored or financed in
whole or in part by State funds, state contractors must pay prevailing wage.
Additional information on the requirements of prevailing wage can be found on
the Labor and Economic Opportunity - Bureau of Employment Relations - Wage
and Hour Division website.
1. The Contractor (and its Subcontractors) represents and warrants that it
pays all mechanics and laborers employed directly on the site of the
work, unconditionally and at least once a week, and without subsequent
deduction or rebate on any account, the full amounts accrued at time of
payment, computed at wage rates not less than those stated in the
advertised specifications as prevailing wages based on locality,
regardless of any contractual relationship which may be alleged to exist
between the Contractor or subcontractor and the laborers and
mechanics.
4
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

2. The Contractor represents and warrants that Contractor will post the scale
of wages to be paid in a prominent and easily accessible place at the site
of the work.
GENERAL TERMS AND CONDITIONS
PROPOSAL OPENING
Proposals are opened publicly at the date and time noted in the Project
Schedule section of the RFP. The College is not responsible for the pre-opening
of, late opening of, or the failure to open, an offer not properly addressed or
identified. Proposal results can be requested using the FOIA requirements
located at https://www.monroeccc.edu/freedom-of-information-act.
EFFECTIVE PERIOD OF PROPOSALS
In order to allow for an adequate time for evaluation, approval, and award of a
contract, the College requires a proposal in response to this RFP to be valid and
irrevocable for one hundred and twenty (120) days after the proposal due date
and time. Any firm who does not agree to this condition shall specifically
communicate such disagreement in its proposal to the College, along with any
proposed alternatives. The College may accept or reject such proposed
alternatives without further notification or explanation.
ALTERNATE OFFERS
Offers submitted as alternates, or on the basis of exceptions to specific
conditions of purchase and/or required specifications, must be submitted as an
attachment referencing the specific paragraph number(s) and adequately
defining the alternate or exception submitted. Detailed product brochures
and/or technical literature, suitable for evaluation, must be submitted with the
offer. If no exceptions are taken, the College will expect and require complete
compliance with the specifications and all conditions of purchase.
INQUIRIES/QUESTIONS
Vendors may only submit questions via email or phone prior to the bid due date.
ADDENDA
Any change to the proposal will be in the form of a numbered addendum
issued by the Procurement Department. Any addendum will be communicated
5
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

to the firms who submitted proposals within accordance of the RFP criteria,
posted on the College's webpage, and other applicable websites. Other than
official numbered addenda issued by the Procurement Department, oral or
written advice or instructions made by any employees, officers, contracted
consultants or agents of the College in regard to this RFP are not binding on the
College. The College will not be responsible for firms adjusting their offer based
on oral or written instructions.
WITHDRAWAL
Proposals may be withdrawn until the date and time of proposal opening.
Proposals may not be withdrawn for one hundred twenty (120) days after
proposal opening.
CANCELLATION
The College may cancel an RFP in whole or in part if it is determined to be in the
best interest of the College.
ACCEPTANCE OR REJECTION OF PROPOSALS
The College reserves the right to waive any formalities and to reject any or all
proposals or any part(s) thereof, and/or to accept any proposal or any part
thereof and/or to cancel the request for proposal.
PUBLIC INFORMATION
The College is obligated to abide by all public information laws. All vendor
information regarding the proposal may become public information. All copies
and contents of any proposal, attachment and explanations submitted in
response to this RFP shall become the property of the College, except any
materials that both the vendor and College agree to classify as confidential,
proprietary or trade secrets. These materials must be clearly marked by the
vendor and may be returned to the vendor after the award upon request.
OFFER AND ACCEPTANCE
A response to the RFP is an offer to contract with the College based on the
provisions contained in the RFP. An authorized signature on the cover letter
accompanying the proposal documents shall constitute an irrevocable offer to
sell goods or services specified and accept the terms of the subsequent
contract, which shall incorporate this RFP.
6
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

COST OF PREPARATION
Any and all costs associated with the preparation, presentation, demonstration,
or submission of responses to this Request for Proposal shall be entirely the
responsibility of the contractor and does not commit Monroe County
Community College to pay or reimburse any costs in any manner.
ACCURACY
It is the responsibility of all firms to examine the entire RFP document and seek
clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting a proposal. Negligence in preparing a
proposal confers no right of withdrawal after due date and time. Firms are
responsible for errors and omissions in their proposals. Failure to include all
requested information will have a negative impact on the evaluation of the
firm's proposal and may result in rejection.
CONFIDENTIALITY
The contractor shall keep the information related to all contracts and
subcontracts in strict confidence. Other than the reports submitted to the
College, the contractor shall not publish, reproduce or otherwise divulge such
information in whole, or in part, in any manner or form, or authorize or permit
others to do so, taking such reasonable measures as are necessary to restrict
access to the information, to those employees on staff who must have the
information on a "need- to-know" basis, and the contractor agrees to
immediately notify the College, in writing, in the event it is determined, or there is
reason to suspect, a breach of confidence has occurred. Execution of a
confidentiality agreement will be required of the successful contractor.
This Request for Proposal creates no obligation on the part of Monroe County
Community College to award a contract. The College reserves the right to
accept, reject, modify, or negotiate any and all proposals received in
conjunction with the request for proposal in whole or part at any time. It reserves
the right waive any defect or informality in the proposals on the basis of what it
considers to be in its best interests. Any proposal which the College determines
to be incomplete, conditional, obscure, or has irregularities may be rejected.
This request for proposal (RFP) in no manner obligates the College to the
eventual purchase of any products or services described, implied, or which may
be proposed until confirmed by a written agreement, and may be terminated by
the College without penalty or obligation at any time prior to the signing of an
agreement or purchase order.
7
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

***Special Notes:
Bid bond, cashier's check, or certified check in the amount of 5% of the bid shall
be required for construction projects estimated to exceed $50,000.
100% Performance Bond required for construction projects estimated to exceed
$50,000.
Contractor must include "additional insured" for Monroe County Community
College.
INSURANCE
Monroe County Community College, as a governmental agency, is without
authority to defend/indemnify a private party. Statutory and common law
theories and principles of indemnification, contribution, and equitable restitution
shall govern and apply to claims, actions, causes of action, costs, expenses and
losses (including attorneys' fees) resulting from or caused by the actions or
omissions of the parties or their employees pursuant to this Agreement.
Insurance must be provided by the operator in the following specified amounts:
Workmen's Compensation and Employer's Liability Insurance affording
protection under the Workmen's Compensation Law of the States in which the
work is performed; and
1. Employer's Liability protection subject to a minimum limit of $100,000.
2. Comprehensive General Liability Insurance in amounts not less than:
Personal Injury: $1,000,000 per person (including bodily injury)
$1,000,000 per occurrence
Property Damage: $1,000,000 per occurrence
3. Comprehensive Automobile Liability Insurance in the following minimum
amounts:
Bodily Injury $1,000,000 per person $1,000,000 per occurrence
Property Damage $1,000,000 per occurrence
8
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

VENDOR'S BID:
I/We have read and understand the bidding requirements. All labor, materials,
services and equipment necessary for completion of the work shown on the
drawings and in the specifications.
Date: ____________________
Total Overall Bid: $________________________
Acknowledge of Mandatory Completion Date of August 22, 2026. ____________
Representative Name (please print): ________________________________________
Representative Signature: __________________________________________________
Company Name: __________________________________________________________
Phone Number: ___________________________________________________________
Email Address____________________________________________________________
9
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College

CERTIFICATION OF COMPLIANCE
IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012
The undersigned, the owner, or authorized officer of the below-named
company (the "Company"), pursuant to the compliance certification
requirement provided in the Monroe County Community College's Request For
Proposal (the "RFP"), hereby certifies, represents, and warrants that the
Company (which includes its officers, directors and employees) is not an "Iran
Linked Business" within the meaning of the Iran Economic Sanctions Act,
Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event the
Company is awarded a contract by the Monroe County Community College as
a result of the aforementioned RFP, the Company is not and will not become an
"Iran Linked Business" at any time during the course of performing any services
under the contract.
The Company further acknowledges that any person who is found to have
submitted a false certification is responsible for a civil penalty of not more than
$250,000.00 or two (2) times the amount of the contract or proposed contract
for which the false certification was made, whichever is greater, the cost of the
Monroe County Community College's investigation, and reasonable attorney
fees, in addition to the fine. Moreover, any person who submitted a false
certification shall be ineligible to bid on a request for proposal for three (3) years
from the date the it is determined that the person has submitted the false
certification.
_________________________________________ _____________________________
Name of Company Date
_________________________________________ _____________________________
Name and Title of Authorized Representative Signature
10
#02-07.26 - Asphalt Crack Filling, Sealing, and Parking Lot Line Painting RFP
Monroe County Community College