Asbestos Identification, Removal & Disposal RFP

HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN
Request for Proposals
ASBESTOS CONTAINING MATERIAL (ACM) IDENTIFICATION, REMOVAL AND
DISPOSAL SERVICES
Solicitation Number: 2026-04-ACM
Issue Date: April 6, 2026
Submission Due Date: April 24, 2026
Time: 3:00 p.m., Local Time
Submission Place: New Britain Housing Authority
16 Armistice St.
New Britain, CT 06053
Questions Submissions due Date: April 20, 2026
Time: 3:00 PM
Pre-bid Walk-thru April 17, 2026, 10:00 AM
67 MLK Drive. New Britain
Direct General Inquiries To: John T. Hamilton
jhamilton@nbhact.org
April 20, 2026 NO LATER THAN 3:00 PM
All Answers and Addendums to the Solicitation
will be posted on NBHA's website:
WWW.nbhact.org
NBHA must receive sealed submittals of the RFP and a fee proposal. Submit one (1) unbound
original, three (3) bound copies. Deliver to the address above. No electronic submittals will be
accepted. Use this page as your Cover Page for your submission.
Date Submitted: _______________________
Company Name
Address
City, State, Zip Code
Contact Person / Email
Phone/Fax Number
Housing Authority of the City of New Britain - John T. Hamilton, Executive Director

REQUEST FOR PROPOSALS
FOR
ASBESTOS CONTAINING MATERIAL (ACM) IDENTIFICATION, REMOVAL AND
DISPOSAL SERVICES
HOUSING AUTHORITY FEDERAL DESIGNATED PROPERTIES
The Housing Authority of the City of New Britain is soliciting proposals from licensed
asbestos mitigation contractors under the laws of the State of Connecticut, to furnish all
labor, materials, equipment, and supervision necessary to complete all work as specified
or reasonably implied in the RFP, relating to asbestos removal and disposal.
Proposals must be received at the New Britain Housing Authority Administrative
Office no later than Friday, April 24, 2026, at 3:00 p.m. Eastern Standard Time.
Proposals must be delivered in a sealed envelope clearly marked "Request for
Proposals - "Asbestos Removal" to:
John T. Hamilton, Executive Director
Housing Authority of the City of New Britain
16 Armistice Street
New Britain, CT 06053
I. STATEMENT OF PURPOSE:
The Housing Authority of the City of New Britain (hereinafter the Authority) is soliciting
proposals from licensed Asbestos Removal contractors under the laws of the State of
Connecticut, to furnish all labor, materials, equipment, and supervision necessary to
complete all work as herein specified or reasonably implied relating to paving of parking
lots and applying asphalt emulsion sealer on property owned by the Housing Authority.
Prospective Bidders acknowledge by receiving the RFP documents and/or submitting a
bid to NBHA is not a right by which to be awarded a contract but merely is an offer by
the prospective bidder to perform the requirements of the RFP documents in the event
NBHA decides to consider awarding a contract to that Bidder.
Bidder's Responsibilities - Contact with NBHA: It is the responsibility of the Bidder
to address all communication and correspondences pertaining to this RFP process to
NBHA contact person listed herein. Bidders must not make inquiry or communicate with
any other NBHA staff member or official (including members of the Board of
Commissioners) pertaining to this RFP. Failure to abide by this requirement may be
cause for NBHA to no consider a bid submittal received from any Bidder who has not
followed this directive during the solicitation process. The NBHA will not conduct any
ex parte conversations which may give one perspective Bidder an advantage over other
prospective Bidders.
Asbestos Removal RFP
April 2026

INTRODUCTION
The Housing Authority of the City of New Britain (NBHA) is a public agency providing
safe, reasonable, and affordable housing to residents throughout the City of New Britain.
NBHA manages approximately 804 public housing units across multiple developments,
including elderly/disabled high-rise buildings and family housing developments. NBHA
is funded primarily through the U.S. Department of Housing and Urban Development
(HUD) and is governed by a five-member Board of Commissioners.
PROJECT BACKGROUND
NBHA is seeking qualified, licensed, and experienced contractors to provide asbestos-
containing material (ACM) identification, abatement, removal, and disposal services
across its portfolio, including but not limited to:
* Kennedy Apartments -
* Ribicoff Apartments - 67 Martin Luther King Drive, New Britain
* Graham Apartments - 107 Martin Luther King Drive, New Britain
* Knapp Village - Halsey Drive, Pike St area, New Britain
Additional NBHA properties may be included as needed.
CONTRACT TERM
* Initial Term: 2 Years
* Extensions: Up to three (3) one-year extensions at NBHA's sole discretion
NBHA reserves the right to award to one or multiple contractors.
SCOPE OF WORK
The Housing Authority of the City of New Britain (NBHA) is seeking qualified
contractors to provide asbestos-containing material (ACM) identification, abatement,
removal, and disposal services for:
1. Initial Project Work:
A defined group of identified units and/or locations across the NBHA portfolio;
and
2. Ongoing On-Call Services:
Asbestos Removal RFP
April 2026

As-needed asbestos abatement services to support maintenance operations, unit
turnovers, emergency conditions, and capital improvements.
The selected contractor(s) shall furnish all labor, supervision, materials, equipment, tools,
permits, testing, and incidentals necessary to safely and fully complete all asbestos-
related work in accordance with applicable federal, state, and local regulations.
Services shall be performed in occupied and vacant residential units, mechanical spaces,
basements, and common areas, and must be coordinated with NBHA staff to minimize
disruption to residents and operations.
The intent of this solicitation is to establish a flexible, responsive contract that allows
NBHA to address both planned and unforeseen asbestos-related work efficiently and in
compliance with all regulatory requirements.
1. GENERAL REQUIREMENTS
The contractor shall be responsible for performing all work in strict compliance with:
* U.S. Environmental Protection Agency (EPA) regulations, including NESHAP
(40 CFR Part 61)
* Occupational Safety and Health Administration (OSHA) asbestos standards (29
CFR 1926.1101)
* Connecticut Department of Energy and Environmental Protection (CT DEEP)
requirements
* Connecticut Department of Public Health (DPH) asbestos regulations
* U.S. Department of Housing and Urban Development (HUD) requirements,
where applicable
* All local codes and ordinances of the City of New Britain
The contractor shall ensure that all work is performed by properly licensed asbestos
abatement professionals in the State of Connecticut and that all required certifications
remain current throughout the duration of the contract.
2. INITIAL PROJECT WORK (IDENTIFIED UNITS)
NBHA has identified a group of units and/or building areas across its portfolio that
Asbestos Removal RFP
April 2026

require asbestos abatement.
The contractor shall:
* Perform site verification and confirm scope conditions
* Execute abatement work in accordance with approved work plans
* Coordinate scheduling with NBHA staff
* Complete work within agreed-upon timelines
* Provide all required documentation, including clearance results and disposal
manifests
The initial project work will serve as the baseline scope and may be issued as:
* A lump sum based on unit pricing; or
* A task order using the pricing structure submitted
3. ON-CALL / AS-NEEDED SERVICES
Following completion of the initial work, the contractor shall provide ongoing asbestos
abatement services on an as-needed basis throughout the contract term.
These services may include:
* Unit turnover abatement
* Emergency response (e.g., damaged ACM, water intrusion events)
* Maintenance-related abatement
* Capital project support
* Common area abatement
Work will be authorized through:
* Purchase Orders
* Task Orders
* Emergency directives
NBHA does not guarantee a minimum quantity of work under this contract.
4. ASBESTOS IDENTIFICATION AND SURVEY SERVICES
When requested, the contractor shall perform asbestos inspections and surveys to identify
the presence, type, condition, and extent of asbestos-containing materials.
This work shall include, but not be limited to:
Asbestos Removal RFP
April 2026

* Conducting thorough visual inspections of units, building systems, and common
areas
* Developing sampling plans in accordance with regulatory standards
* Collecting bulk samples of suspect materials
* Coordinating laboratory analysis through NVLAP-accredited laboratories
* Preparing detailed reports identifying:
o Location and quantity of ACM
o Material condition (friable/non-friable, damaged, etc.)
o Risk classification
o Recommendations for abatement, encapsulation, or monitoring
Reports must be clear, organized, and suitable for use by NBHA for compliance,
planning, and procurement purposes.
5. PRE-ABATEMENT PLANNING AND PREPARATION
Prior to the commencement of any abatement work, the contractor shall:
* Prepare and submit a site-specific Asbestos Abatement Work Plan, including:
o Work procedures
o Containment strategy
o Health and Safety Plan (HASP)
o Emergency response procedures
* Obtain all required permits and submit regulatory notifications to applicable
agencies (EPA, CT DEEP, local authorities)
* Coordinate scheduling with NBHA staff, including property management and
maintenance
* Conduct pre-work walkthroughs to document existing conditions and identify any
special considerations
The contractor shall ensure that all pre-abatement documentation is reviewed and
approved by NBHA prior to commencing work.
6. CONTAINMENT AND SITE CONTROL
The contractor shall establish appropriate containment systems to prevent the release of
Asbestos Removal RFP
April 2026

asbestos fibers into occupied or adjacent areas.
This shall include:
* Installation of critical barriers and full containment systems
* Use of negative air pressure systems with HEPA filtration
* Establishment of decontamination units (worker and equipment)
* Posting of required warning signage
* Isolation of work areas from occupied spaces
All containment systems must be installed and maintained in accordance with OSHA and
EPA standards.
7. ASBESTOS ABATEMENT AND REMOVAL
The contractor shall perform abatement activities using industry best practices and
regulatory-compliant procedures.
This includes:
* Wet methods and controlled removal techniques to minimize fiber release
* Use of HEPA-filtered tools and vacuums
* Careful removal of ACM without causing unnecessary disturbance to surrounding
materials
* Protection of building components, including walls, ceilings, floors, fixtures, and
systems
The contractor shall take all necessary precautions to ensure that:
* Adjacent surfaces and materials are not damaged
* Work is performed efficiently and safely
* Exposure risks to residents, staff, and workers are minimized
8. CLEANING AND RESTORATION OF WORK AREAS
Upon completion of abatement activities, the contractor shall perform thorough cleaning
of all work areas.
This shall include:
* HEPA vacuuming of all surfaces
* Wet wiping of all exposed surfaces
Asbestos Removal RFP
April 2026

* Removal of all visible dust, debris, and contaminants
All surfaces within the work area, including floors, walls, ceilings, fixtures, and adjacent
areas, shall be left in a clean condition free of dust, debris, and asbestos contamination.
The contractor shall ensure that:
* No visible residue remains
* Work areas are safe for re-occupancy
* Cleaning meets clearance testing requirements
Failure to meet these standards will require re-cleaning at no additional cost to NBHA.
9. AIR MONITORING AND CLEARANCE
The contractor shall coordinate or perform air monitoring and clearance testing as
required.
This includes:
* Final visual inspection of the work area
* Air sampling to confirm acceptable fiber levels
* Coordination with third-party consultants if required by NBHA
No area shall be returned to service or occupancy until:
* Clearance criteria are met; and
* Written clearance documentation is provided to NBHA
10. WASTE HANDLING, TRANSPORTATION, AND DISPOSAL
The contractor shall be responsible for the proper handling and disposal of all asbestos-
containing waste.
This includes:
* Packaging ACM in approved, labeled containers
* Transporting waste in accordance with DOT regulations
* Disposal at licensed and approved facilities
The contractor must provide:
* Waste shipment records (manifests)
* Documentation of final disposal
All documentation must be submitted to NBHA as part of the project record.
Asbestos Removal RFP
April 2026

11. WORK IN OCCUPIED UNITS
When work is performed in occupied units, the contractor shall:
* Coordinate closely with NBHA staff regarding scheduling and access
* Minimize disruption to residents
* Maintain safe work conditions at all times
* Follow all applicable relocation and re-occupancy procedures
The contractor shall demonstrate sensitivity to resident needs, particularly elderly and
disabled populations.
12. RESPONSE TIME AND ON-CALL SERVICES
This contract is intended for as-needed services, including emergency and routine work.
The contractor shall:
* Respond to routine service requests within 3-5 business days
* Respond to emergency requests within 24-48 hours
NBHA reserves the right to issue work via:
* Purchase Orders
* Task Orders
* Emergency directives
13. DOCUMENTATION AND REPORTING
The contractor shall maintain complete and accurate records for all work performed,
including:
* Daily logs
* Work area documentation
* Air monitoring results
* Waste disposal records
* Final completion reports
All documentation shall be submitted to NBHA in both electronic and hard copy formats.
14. QUALITY ASSURANCE
Asbestos Removal RFP
April 2026

The contractor shall ensure that all work is performed in accordance with:
* Industry best practices
* Regulatory requirements
* NBHA standards
NBHA reserves the right to:
* Inspect work at any time
* Require corrective actions
* Reject non-compliant work
15. RESPONSE TIME REQUIREMENTS
The contractor must demonstrate the ability to respond to:
* Routine Work Orders: within 3-5 business days
* Emergency Requests: within 24-48 hours
16. FLEXIBILITY OF CONTRACT
This contract is intended to provide NBHA with:
* Immediate response capability
* Predictable pricing through unit rates
* Flexibility to address varying scopes of work
* Support for both planned and emergency projects
NBHA may award to one or multiple contractors to ensure adequate coverage and
response.
SUMMARY
The intent of this Scope of Work is to establish a responsive, compliant, and high-quality
asbestos abatement service contract that allows NBHA to:
* Address environmental hazards
* Maintain regulatory compliance
* Protect residents and staff
* Support ongoing maintenance and capital improvements
This RFP combines:
Asbestos Removal RFP
April 2026