25037- Asbestos Abatement [Due: March 28, 2025 ]

Agency:	Tulsa Public Schools
State:	Oklahoma
Type of Government:	State & Local
NAICS Category:	562910 - Remediation Services
Posted Date:	Feb 28, 2025
Due Date:	Mar 28, 2025
Original Source:	Please Login to View Page
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February 28, 2025

Request for Proposal 25037

ASBESTOS ABATEMENT

Tulsa Public Schools is inviting proposals to provide a single source for asbestos abatement at

various TPS sites in accordance with the terms and conditions detailed herein.

Proposals will be accepted until 10:00 a.m. on March 28, 2025. Proposals received after this

time will not be accepted. One (1) original, one (1) copy and one (1) thumb drive of your

proposal must be submitted. No award will be made until the Tulsa Public Schools have had

sufficient time to evaluate the proposals. Tulsa Public Schools reserves the right to contract in

the best interest of the District.

Responses must be sealed and marked on the lower left-hand corner with the proposal name

and number, name and address of the vendor, opening date and time. Fax/electronic

responses cannot be accepted. Address, mail or deliver all proposals and accessory

documents to:

Maranda Jessie

Tulsa Public Schools

3027 South New Haven, Room 529

Tulsa, Oklahoma 74114

Inquiries for information regarding procurement procedures, proposal submission requirements,

or other fiscal/administrative concerns shall be directed to the purchasing office at

RFP@tulsaschools.org.

Thank you for your participation.

Maranda Jessie

Purchasing Manager

Tulsa Public Schools

Request for Proposal 25037

ASBESTOS ABATEMENT

1. PURPOSE: Tulsa Public Schools (“TPS”, the “District”) wishes to establish a source for

asbestos abatement, including the removal of piping and thermal system insulation, at various

TPS sites.

2. BACKGROUND: TPS is the largest school district in northeastern Oklahoma. The

district contributes significantly to the economic base of the area, employing over 5,520

employees. Approximately 33,777 students are enrolled in over 44 elementary/Pre-K schools, 9

middle and junior high schools, and 9 senior high schools as well as over 7 special programs

around the district.

3. PERIOD OF CONTRACT PERFORMANCE: The period of performance for goods and/or

services subject to this solicitation and any resulting contract shall be from July 1, 2025 through

June 30, 2026, to include at the option of TPS, four (4) annual renewal periods for:

1st Renewal July 1, 2026 to June 30, 2027

2nd Renewal July 1, 2027 to June 30, 2028

3rd Renewal July 1, 2028 to June 30, 2029

4th Renewal July 1, 2029 to June 30, 2030

4. CONTRACT ADMINISTRATOR: The following individuals shall serve as the monitor of

the conditions of the contract and shall work directly with the contractor on a regular basis in

scheduling and coordinating the performance of services, answering technical questions in

connection with the scope of work, and providing general direction under the resulting contract:

Mr. Jason Coan, Maintenance Manager.

5. VOLUME: Expenditures during the 2024-25 school year were approximately $70,000;

however, no guarantee is made as to the dollar volume of this contract or quantity of services

that will be requested.

6. QUESTIONS REGARDING THE RFP: Email any technical issue and specification

questions pertaining to this RFP via email to RFP@tulsaschools.org by 4:00 p.m. on March 12,

2025. Include a return email and phone number and specifically reference the section of the

proposal in question. All questions must be submitted in writing. Questions and answers will be

distributed to all suppliers solicited in order to avoid any unfair advantage. These guidelines for

communication have been established to ensure a fair and equitable evaluation process for all

respondents. Any attempt to bypass the above lines of communication may be perceived as

establishing an unfair or biased process and could lead to disqualification as a potential

supplier.

7. STATEMENT OF NEED: The successful offeror will perform asbestos abatement as

specified and in accordance with the terms and conditions stated herein.

7.1 Contractor must be licensed by the State of Oklahoma and provide TPS with

documentation of Oklahoma licensing for the contractor and its workers.

7.2 Abatement must be conducted in accordance with the Oklahoma Rules for

Abatement of Friable Asbestos Materials, implementing Title 40, Section 451 through

457 Oklahoma Statutes as amended.

7.3 Contractor will be responsible for preparing proper notification to the State and

local NESHAPS authorities and shall provide all air monitoring according to AHERA

protocol.

8. PROPOSAL SUBMISSION REQUIREMENTS: In order to be considered for selection,

offeror must submit a complete response to this RFP. One (1) original, one (1) copy and one

(1) thumb drive of each proposal shall be submitted to TPS as indicated on the cover sheet.

Offeror shall make no other distribution of the proposal. Offerors are required to submit the

following items as a complete proposal:

8.1 Attachment A, Pricing Proposal completed in detail.

8.2 Return this Request for Proposal document with all other supporting

Attachments filled out as required and signed.

Offerors are requested to indicate in the Proposal Pricing Section if they will extend the pricing,

terms and conditions of this offer to other school districts in the Tulsa, Oklahoma metropolitan

area if the offeror receives the award. If the successful offeror agrees to this provision, other

districts may enter into a contract with the successful offeror for the purchase of the same

commodities based on the terms, conditions, and prices offered to TPS for this solicitation. If

so, this offer should be made available to other districts to “piggyback” following the award of

this contract by TPS. Also, if mutually agreeable, minor changes in terms and conditions may

be negotiated by participating agencies and the successful supplier.

9. PROPOSAL AWARD: The evaluation committee will review all proposals and make a

recommendation to the school board for award to a responsive and responsible offeror who

submits the proposal that is in the best interest of the District. Services may not commence until

such approval is obtained.

• Pricing. (50%)

• Ability to schedule and provide services in a timely manner (35%)

• References and Past Experiences (15%)

10 GENERAL TERMS AND CONDITIONS:

10.1. DOWNLOADED RFP’S: An Internet link will be provided to Respondents who have provided e-mail

addresses to the Purchasing Department staff responsible for the specific solicitation. This RFP,

accompanying exhibits/attachments, and any addenda are available for download from the web at Purchase

Bids - Tulsa Public Schools (tulsaschools.org).. Respondents are responsible for checking the web site for

clarifications and/or addenda. Failure to obtain clarifications and/or addenda from the web site shall not

relieve such Respondents from considering addenda, if any, in preparing responses. Note that there may be

multiple clarifications and/or addenda. Any harm to a respondent resulting from such failure shall not be

grounds for a protest against award(s) made under this RFP.

10.2. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed

in all respects by the laws of the State of Oklahoma. The contractor shall comply with applicable

federal, state and local laws and regulations.

10.3. RIGHT TO REJECT: TPS reserves the right to reject any or all proposals. In addition, Offerors

should recognize the right of TPS to reject a proposal if they fail to submit the data required in the RFP, or if

the proposal is in any way incomplete.

10.4. ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, Offerors certify that their

proposals are made without collusion or fraud and that they have not offered or received any kickbacks or

inducements from any other Offeror, supplier, manufacturer or subcontractor in connection with their

proposal, and that they have not conferred on any public employee having official responsibility for this

procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything

of more than nominal value, present or promised unless consideration of substantially equal or greater value

was exchanged.

10.5. MANDATORY USE OF FORM AND MODIFICATION OF TERMS AND CONDITIONS: Failure to

submit a proposal in the official form provided for that purpose may be cause for rejection. Return of the

complete document is required. Modification of or additions to the General Terms and Conditions of this

solicitation may be cause for rejection; however, the Director of Materials Management reserves the right to

decide, on a case basis, in his/her sole discretion, whether to reject such a proposal.

10.6. CONTRACT PROVISIONS BY REFERENCE: It is mutually agreed by and between TPS and the

Offeror that the District’s acceptance of the Offeror’s proposal by the issuance of a purchase order shall

create a contract between the parties thereto containing all specifications, terms, and conditions in the

solicitation except as may be amended in the purchase order. Any exceptions taken by the Offeror not

included in the resulting contract will not be a part of the contract. Therefore, in the event of a conflict

between the terms and conditions of this solicitation and information submitted by an Offeror, the terms and

conditions of the solicitation and resulting purchase order/contract will govern.

10.7. CHANGES: Statements made by TPS representatives do not modify the terms, conditions, and

specifications of this RFP. Changes and modifications to any section of the RFP will not be valid unless said

changes are confirmed in writing in the form of an addendum and issued by the Director of Materials

Management.

Changes may be made to the contract if the parties agree in writing to modify the scope of the contract. Any

increase or decrease in the price of the contract resulting from such modification shall be agreed to by the

parties as a part of their written agreement to modify the scope of the contract.

10.8. ERRORS OR OMISSIONS: Offeror shall not be allowed to take advantage of any errors or

omissions in the specifications. Where errors or omissions occur in the specifications, the vendor shall

promptly notify the contact person listed. Inconsistencies in the specifications are to be reported before

proposals are submitted.

10.9. TAX EXEMPTION: TPS is exempt from the payment of sales/use taxes. The price submitted must

be net, exclusive of sales/use taxes. When under established trade practice, any federal excise tax is

included in the list price; Offeror may quote the list price and shall show separately the amount of federal

excise tax, either as a flat sum or as a percentage of the list price, which shall be deducted by TPS.

10.10. TESTING AND INSPECTION: TPS reserves the right to conduct any test or inspection it may

deem advisable to assure supplies and services conform to the specification.

10.11. PROPRIETARY INDEMNITY: Offeror warrants that all products and services used by or furnished

do not infringe upon or violate any patent, copyright, trade secret, trademark, or any other proprietary right of

any third party. In the event of claim by any third party against TPS, TPS shall promptly notify vendor and

vendor shall defend and indemnify TPS against any loss, cost, expense, claim, or liability arising out of such

claim, whether or not such claim is successful.

10.12. PATENT AND COPYRIGHT MATERIALS: Unless otherwise expressly provided in a contract,

Offeror shall be solely responsible for clearing the right to use any patented or copyrighted materials in the

performance of this contract.

10.13. QUALIFICATIONS OF OFFERORS: TPS may make such reasonable investigations as deemed

proper and necessary to determine the ability of the Offeror to perform the work/furnish the item(s) and the

Offeror shall furnish to TPS all such information and data for this purpose as may be requested. TPS further

reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails

to satisfy TPS that such Offeror is properly qualified to carry out the obligations of the contract and to

complete the work/furnish the item(s) contemplated therein.

10.14. LATE PROPOSALS: Proposals must be received by the TPS Purchasing Office by the designated

date and hour to be considered for selection. Proposals received in the Purchasing Department after the

date and hour designated are automatically disqualified and will not be considered. TPS is not responsible

for delays in the delivery of mail by the U.S. Postal Service, private couriers, or any other means of delivery.

It is the sole responsibility of the Offeror to ensure that its proposal reaches the Purchasing Department by

the designated date and hour. TPS may choose to issue an extension if the Education Service Center has a

documented closure. This is not to be confused with school site closures. Any extension will be posted to the

TPS website.

10.15. OBLIGATION OF OFFEROR: By submitting a proposal, the Offeror covenants and agrees that

they are satisfied, from their own investigation of the conditions to be met, that they fully understand their

obligation and that they will not make any claim for, or have right to, cancellation or relief from the contract

because of any misunderstanding or lack of information.

10.16. PROPOSAL ACCEPTANCE PERIOD: The proposal shall be binding upon the Offeror for a

minimum of ninety (90) calendar days following the proposal receipt and opening date.

10.17. COSTS OF RESPONSE TO RFP: TPS will not be liable for any costs associated with the

preparation of materials for Offeror’s submission.

10.18. METHOD OF PAYMENT: Standard payment terms are Net 30 days from the receipt of invoice.

Payment will be made after satisfactory performance of the contract in accordance with all of the provisions

thereof and upon receipt of a properly itemized invoice. TPS may, at their sole option, elect to make

payment by use of a Purchasing/Bank/Charge card. No additional charges, fees, or price increases may

be assessed by the vendor for the use of Procurement/Charge/Bank cards during the life of any award

resulting from this RFP, and any applicable extensions. The Board of Education reserves the right to

withhold any or all payments or portions thereof for contractor’s failure to perform in accordance with the

provisions of the contract or any modifications thereto.

10.19. AUDIT: Contractor hereby agrees to retain all books, records, and other documents relative to this

contract for five (5) years after final payment, or until audited by TPS, whichever is sooner. TPS, its

authorized agents, and/or auditors reserve the right to perform or have performed an audit of contractor’s

records and therefore shall have full access to and the right to examine any of said materials within a

reasonable period of time during said period.

10.20. OPEN RECORDS: The Offeror’s proposal/bid and all accompanying data, materials, and

documentation are public records and are subject to inspection and reproduction in accordance with the

Oklahoma Open Records Act.

10.21. COMPLIANCE WITH PROCEDURES: Contractor shall comply with all procedural instructions that

may be issued from time to time by TPS; however, the terms and conditions of the contract will not

change.

10.22. EXTRA CHARGES NOT ALLOWED: Proposed pricing shall be for the complete product/service.

10.23. ASSIGNMENT OF CONTRACT: A contract shall not be assigned or subcontracted by the Offeror

in part or whole without the written consent of TPS.

10.24. TERMINATION: Failure to comply with the terms and conditions of this solicitation or to deliver

materials, supplies or services identified in the solicitation and contract at the discounts quoted will void the

contract award. In case of failure to deliver goods or provide services in accordance with the contract terms

and conditions, TPS, after due oral or written notice, may procure them from other sources and hold the

contractor responsible for any resulting additional purchase and administrative costs.

TPS reserves the right to cancel and terminate any resulting contract; in part or whole should the Director of

Materials Management determine that such a termination is in the best interest of TPS. Any such

termination shall be effected by delivery to the contractor, at least thirty (30) working days prior to the

termination date, a Notice of Termination specifying the extent to which performance shall be terminated and

date upon which such termination becomes effective. After receipt of a notice of termination, the contractor

must stop all work or deliveries under the purchase order/contract on the date and to the extent specified;

however, any contract termination notice shall not relieve the contractor of the obligation to deliver and/or

perform on all outstanding orders issued prior to the effective date of termination. No amount shall be

allowed for anticipated profit on unperformed services.

10.25. STANDARDS OF PERFORMANCE: Offeror shall devote and shall cause all of its staff and any

subcontractors to devote, such of their time, attention, best skill and judgment, knowledge and professional

ability as is necessary to perform all Services effectively, efficiently and consistent with the best interests

of the District and to the satisfaction of the District. Offeror shall retain and utilize sufficient staff to assure the

This page summarizes the opportunity, including an overview and a preview of the attached documents.

25037- Asbestos Abatement [Due: March 28, 2025 ]

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See Also

RFP Number	25037
Issue Date	February 28, 2025
Due Date	March 28, 2025 at 10:00 a.m.
Documents	RFP