2026-07 - Asbestos Abatement - East School Media Center

NEW CANAAN PUBLIC SCHOOLS
220 ELM STREET, 18" FLOOR
NEW CANAAN, CT 06840
203-594-4000

SPECIFICATION COVER SHEET
REQUEST FOR PROPOSAL #2026-07
ABESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER

VENDOR MUST ENCLOSE THREE COPIES OF THIS SPECIFICATION COVER SHEET
and THREE COPIES OF THE SPECIFICATIONS PRICING SHEETS WHEN RESPONDING
TO THIS REQUEST FOR PROPOSAL (RFP)

The NEW CANAAN PUBLIC SCHOOLS reserves the right in its sole discretion to reject any and all proposals, or
separate parts thereof, requested herein before. When items are mentioned by a particular brand, substitution of
equal quality items will be considered only if the proposed substitution is clearly stated. When a vendor fails to so
identify a proposed substitution, it will be assumed that he is proposing the exact item requested. The NEW
CANAAN PUBLIC SCHOOLS is exempt from the payment of Federal Excise Taxes and Connecticut Sales and
Use Tax according to State Statute. Such taxes must not be included in bid prices nor added to any items specified.

INSTRUCTIONS ON RFP DEADLINES AND REQUIREMENTS:

NAME OF REP: REP# 2026-07
ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER

TYPE OF RFP: Sealed Proposal RFP #: 2026-07

RFP CLOSURE DATE: Received Until: DATE: 5/8/2026) TIME? 1:30PM

LOCATION TO FORWARD RFPs: Sean O'Keefe, Director of Finance and Operations

NEW CANAAN PUBLIC SCHOOLS
220 ELM STREET, 15* FLOOR
NEW CANAAN, CT 06840

RFP SECURITY: RFP Security Required __10 % RFP Security Not Required
PREVAILING WAGE: Required Not Required xX
FORMS TO COMPLETE RFP: Submit three copies of all required documentation in a sealed envelope.
Identify Name of RFP on Envelope: RFP# 2026-07 - ASBESTOS ABATEMENT - EAST SCHOOL MEDIA
CENTER . Only fully completed RFP packages will be accepted. The following details describe fully completed
RFP packages:

Base Proposal

e Proposal Sheet

(C) Schedule of Project: Schedule of installation, completion and inspection
(C) Appendix A - Insurance Procedure Form

NEW CANAAN PUBLIC SCHOOLS

INVITATION TO SUBMIT PROPOSAL

New Canaan Public Schools (NCPS) invites proposals from qualified companies for RFP# 2026-07
ASBESTOS ABATEMENT ~ EAST SCHOOL MEDIA CENTER

Sealed proposals will be received at the New Canaan Public Schools, 220 Elm Street, 1 Floor, New
Canaan, CT 06840 until MAY 8, 2026 AT 1:30PM, EST, at which time they will be opened publicly and
read aloud.

The contractor selected for the above project(s) shall be required to enter into a contract with the NCPS.
Such contract shall require the posting of performance and payment bonds, the submittal of insurance
certificates and the compliance with Federal, State and Local Laws and ordinances. Proposal surety in the
form of a bank check, bid bond or certified check in the amount of ten percent (10%) of the total RFP
price must be submitted with each proposal.

The Request for Proposal (RFP) is available online at www.ncps-k12.org.

Three (3) copies of the submitted qualifications and proposals are to be placed in a sealed envelope and
addressed to Sean O'Keefe, Director of Finance & Operations, New Canaan Public Schools, 220 Elm
Street, 1* Floor, New Canaan, CT 06840. No proposals will be accepted after the date and time
specified. No fax or email submissions will be accepted.

The New Canaan Public Schools reserves the right in its sole discretion to accept or reject, without
prejudice, any or all proposals or to waive any irregularities therein, or to accept the proposal deemed to
be in the best interest of New Canaan Public Schools.

SAL

Sean O'Keefe, Director of Finance and Operations
New Canaan Public Schools

PROJECT START DATE SHALL BE DISCUSSED AT MANDATORY WALK
THROUGH ON APRIL 27, 2026 AT 3:30PM AT EAST SCHOOL, 54 LITTLE
BROOK ROAD.

By signing this document, I acknowledge I have read and understand the RFP requirement of this RFP specification
included for my review herein:

Signature of Company Representative Date
TYPED NAME AND

TITLE:

COMPANY:

ADDRESS:

TOWN: STATE: ZIP:

TELEPHONE NUMBER: FAX:

CELL NUMBER:

EMAIL ADDRESS: (Please print clearly or attach business card):

NEW CANAAN PUBLIC SCHOOLS
Sean O'Keefe
Office of Director of Finance and Operations
220 ELM STREET, 18" FLOOR
NEW CANAAN, CT 06840
203-594-4025

REQUEST FOR PROPOSAL
RFP #2026-07
ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER

Notice is hereby given that sealed RFPs on the following will be received at the Office of the Director of
Finance and Operations until:

1:30PM, MAY 8, 2026

at which time they will be publicly opened and read aloud:

RFP #2026-07
ASBESTOS ABATEMENT -- EAST SCHOOL MEDIA CENTER

Specifications are attached.
The Board of Education reserves the right in its' sole discretion to reject any and all proposals, or any part

thereof, to waive defects in the same, or to accept any proposal it deems to be in the best interest of the
Board of Education and/or the Town of New Canaan.

Questions regarding this bid should be directed to Scott Olson, Manager of
Facilities Operations, at 203-223-3728.

NEW CANAAN PUBLIC SCHOOLS

REQUEST FOR PROPOSALS
Contractor Services Associated with:

RFP# 2026-07
ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER

GENERAL

New Canaan Public Schools (NCPS) solicits proposals from LICENSED CONTRACTORS to perform
RFP# 2026-07 ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER, 54 LITTLE
BROOK ROAD, NEW CANAAN, CT 06840.

Furnish all materials, equipment, and labor related to project drawings and specifications. Work is to be
scheduled as stated on top of page 3.

SCOPE OF WORK

The scope of work, without limiting the generality thereof, consists of furnishing all labor, material,
equipment and proof of insurance required and necessary to complete the project as indicated on the
drawings and as specified.

PROPOSAL AND SUBMITTAL PROVISIONS
Proposal price is to be complete turnkey price.
THE PROPOSALS SHALL INCLUDE:

1. Vendors will submit three (3) sets of their sealed proposal on enclosed PROPOSAL SHEET.
2. Vendors will submit three (3) sets of their qualifications to include:
a. A firm background or profile
b. A statement of experience
c. Astatement of staff availability with their experiences and backgrounds. (Ensure that the
Project Manager assigned to the job has knowledge of this proposal and is qualified by
the membrane manufacturers to direct the effort.)
d. A list of any and all proposed subcontractors to be utilized on the project.
e. A projected time schedule of the work. It is expected that the work will be started on

June 25, 2026 and completed by July 10, 2026.

3. Project security payable to the New Canaan Public Schools in the form of a certified check or
payment bond is required for ten percent (10%) of the amount bid, issued by an acceptable surety
on AIA document A311 or comparable legal bond form, and must accompany each proposal.

4. The successful vendor shall provide using AIA documentation forms for the following; Contract,
Performance, and Payment bond within ten days of notification of project award.

5. Vendors must include their standard contract with bid proposal. Vendor standard contract is
subject to review and revision by New Canaan Public Schools.

6. The successful Contractor shall be required to provide a one (1) year contractor's labor and
materials warranty.

SUBMISSION REQUIREMENTS

Respondents shall submit three (3) sets of their proposal. Proposals will be received at New Canaan
Public Schools, 220 Elm Street, 1" Floor, New Canaan, CT 06840, ATTN: Sean O'Keefe, Director of
Finance & Operations, until MAY 8, 2026 AT 1:30PM, at which time they will be opened and publicly
read aloud. No fax or email submissions will be accepted.

Sean O'Keefe

Director of Finance & Operations
New Canaan Public Schools

220 Elm Street, 1" Floor

New Canaan, CT 06840

Questions regarding this RFP may be directed to Scott Olson, Manager of Facilities Operations, at 203-
223-3728.

A mandatory Pre-Bid Meeting is scheduled for APRIL 27, 2026, 3:30PM AT 54
LITTLE BROOK ROAD, New Canaan, CT.

All proposals must be signed by an Officer of the Company.

The following items are attached:
Terms and Conditions
Proposal Sheet

SPECIFICATIONS

RFP #2026-07
ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER

Due on or before MAY 8, 2026 AT 1:30PM. at the office of:

Sean O'Keefe
Director of Finance and Operations
NEW CANAAN PUBLIC SCHOOLS
220 ELM STREET, 15" Floor
NEW CANAAN, CT 06840

Sealed proposals will be received by the Business Department of the New Canaan PUBLIC SCHOOLS of
the Town of New Canaan, Connecticut until MAY 8,2026 AT 1:30PM. Each proposal should be clearly
marked (example) RFP# 2026-07 - ASBESTOS ABATEMENT - EAST SCHOOL MEDIA CENTER.

Specifications, instructions and proposal forms may be obtained at the above address. Faxed copies of the
proposal will not be accepted.

CONDITIONS FOR SUBMITTING PROPOSALS

1. The Board of Education reserves the right in its absolute and sole discretion to reject any proposal
if it is deemed to be in the best interests of the Town of New Canaan, Connecticut, New Canaan
Public Schools and its students.

2. The Board of Education reserves the right to grant an award in total or for any part thereof for the
items or services being proposed. In addition, the Board of Education reserves the right to award
this project as a package in conjunction with other proposals for similar
services/supplies/equipment. The Board reserves the right to award with preference to State of
Connecticut contract holders and/or local vendors.

ei The submission of a proposal shall be conclusive evidence that the vendor can satisfactorily fulfill
all requirements of the RFP specifications and any controlling conditions which may exist.

4. Vendors may not withdraw their proposal for a period of 120 days from the date of RFP opening.
The Board of Education and the vendor may mutually agree to extend the time limit.

5: In determining the ranking of responsible vendors, the Board of Education may consider, in
addition to price, the quality, availability and type of items, the experience of the vendor, the
sufficiency of the financial resources of the vendor and the reputation of the vendor for ability,
integrity, judgment and performance, as well as the ability of the vendor to provide future
service/supplies/equipment.

10.

11.

12.

It is anticipated that the goods will be needed for the current school year, but the Board of
Education reserves the right to cancel or alter this service because of enrollment changes, budget
consideration or unforeseen circumstances which require a change.

All responses prices are to include the complete costs, which includes inside delivery to each
school or location with installation and assembly of same, if applicable, and training, if
applicable. All deliveries must be made prepaid and must be delivered to the location
subsequently designated on the purchase orders at no cost over and above the bid price indicated
in your proposal. Deliveries must be made inside building indicated. In no case will collect
shipments or sidewalk deliveries be accepted. A packing slip shall be included in each shipment.
All packages must be clearly marked as to content.

The Board of Education of the Town of New Canaan supports efforts to reduce the use of illegal
drugs in the workplace. In instances where responsible prospective bidders submit identical tie
bids, preference shall be given to the businesses with drug-free workplace programs. Whenever
two or more proposals which are equal with respect to price, quality, and service are received by
the Board of Education for the procurement of commodities or contractual services which are
proposed, a proposal received from a business which has certified that it has implemented a drug-
free workplace program shall be given preference in the award process. The drug-free workplace
program certification is attached and is to be submitted with the proposal package by the vendor
along with other proposal documents in order to receive preference. This policy shall become
effective in accordance with the provisions of the Charter of the Town of New Canaan regarding
proposal procedures.

ALTERNATIVES: - When proposing an alternate item, indicate the Brand and Model
identification on the specification sheets. To have alternates considered, complete specifications
must be provided and catalogues describing the product must accompany the bid. The New
Canaan Public Schools reserves the right to request equipment samples on specific items.

SUBSTITUTIONS: No substitutions

The New Canaan Public Schools reserves the right to request equipment samples on specific
items.

FORM AND STYLE OF PROPOSAL: All blanks on the Proposal Sheet, except where
otherwise requested, shall be filled in by typewriter or manually in ink and must be completely
legible.

WARRANTIES: Whenever an item or service is covered by a specified product or service
warranty, such warranties must be submitted with the official proposal or quotation specification
sheets. All such warranties shall inure to the benefit of the Board.

INSURANCE REQUIREMENTS: The successful vendor will be required to purchase from
and maintain, for the life of the contract and the terms of the contract, from a company or
companies with an A.M/Best rating of A- (VII) or better, such insurance as will protect and
indemnify the Town of New Canaan and the Board of Education from claims set forth below
which may arise out of or result from the vendor's obligation and performance under the
Contract, whether such obligation is the vendor's or a subcontractor or any person or entity
directly or indirectly employed by them.

14.

15.

WORKER'S COMPENSATION:

Vendor shall purchase statutory workers compensation insurance required by law with
employer's liability limits for at least the amounts of liability for bodily injury by accident of
$500,000 each accident and bodily injury by disease of $500,000.

Commercial General Liability Insurance:

Vendor shall obtain and provide proof of commercial general liability insurance policy with an
edition of 1986 or later including products and complete operations. Limits should be at least:
Bodily injury and property with an occurrence limit of $1,000,000; Personal & advertising injury
limit of $1,000,000 per occurrence; General aggregate limit of $2,000,000 (other than products
and completed operations); Products and completed operations aggregate limit of $2,000,000.

e The policy shall name the Town and the New Canaan Public Schools as an additional insured
and include ISO Form CG2010 (07/04) and CG 2037 (07/04).

e Such coverage will be provided on an occurrence basis, and will be primary, and shall not
contribute in any way to any insurance or self-insured retention carried by the Board of
Education and the Town of New Canaan.

e All policies shall contain a waiver of subrogation in favor of the Town of New Canaan and
the Board of Education, including worker's compensation.

e Such coverage shall contain a broad form contractual liability endorsement or wording within
the policy form to comply with the hold harmless and indemnity provision of the contract.

e A per project aggregate limit of liability endorsement shall apply for any construction
contract.

Deductible and self-insured retentions shall be declared and are subject to approval by the
Board of Education.

Commercial Automobile Insurance:

Vendor shall provide commercial automobile insurance for any leased, non owned and owned
autos (symbol 1 or equivalent) in the amount of $1,000,000 each accident covering bodily injury
and property damage on a combined single limit basis. Such coverage shall also include hired and
non-owned automobile coverage. Policy shall name the Town of New Canaan and the Board of
Education as an additional insured.

Umbrella Liability Insurance:

Vendor shall provide an umbrella or excess liability policy (without restriction or limitation).
Such policy shall contain limits of liability in the amount of $5,000,000 each occurrence and
$5,000,000 in the aggregate.

As to the insurance required, the insurer(s) and/or their authorized agents shall provide the Board
of Education certificates of insurance prior to execution of the agreement by the Board of
Education describing said coverage.

18. All policies shall be primary and non-contributory. All policies, except workers compensation,
require the Town of New Canaan and the Board of Education as additional insureds.

19. Any contractors/subcontractors engaged by vendor are subject to these same insurance requirements.
20. QUESTIONS: For questions regarding the proposal process, contact Sean O'Keefe, Director of
Finance and Operations, at (203) 594-4025.

For questions regarding the project, contact Scott Olson, Manager of Facilities Operations, at
203-223-3728.

NOTE: By submitting a proposal for this contract the vendor agrees that any or all past clients may be
contacted by the New Canaan School District. The vendors quoting on this contract also agree, to the
fullest extent permitted by law, to hold harmless, release and discharge by quoting on this contract for the
vendor him/herself, his/her heirs executors administrators and assigns, release acquit and forever
discharge the Town of New Canaan and the New Canaan School System, its Board of Education and all
employees and any or all other persons, firms and corporations of and from and against any and all
actions, causes of actions, claims or demands for damages, costs, loss of services, expenses,
compensation, consequential damage or any other thing whatsoever, on account of, or in any way
growing out of any former client contacted by the New Canaan School System to obtain an opinion
regarding any work performed by your company. The above release shall also include and apply to any
former client contacted, to the fullest extent permitted by law.