Artisan Roofer Rebid

Agency:	Town of Westerly
State:	Rhode Island
Type of Government:	State & Local
Posted Date:	Apr 17, 2024
Due Date:	May 8, 2024
Solicitation No:	25-14
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

REQUEST FOR QUOTATION

RFQ Description: Artisan Roofing Rebid

RFQ Number: 25-14

April 17, 2024

The Town of Westerly/Westerly Schools (Town), Westerly, RI, acting through its Purchasing

Agent, is hereby soliciting sealed bids for the above referenced RFQ and you are hereby

invited to submit a Proposal for the Scope of Work described in this Request for Quotation, in

strict accordance with the Bid Documents.

TERMS AND CONDITIONS

Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.

BID DUE DATE/SUBMITTING INSTRUCTIONS

BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B,

NO LATER THAN 2:00 p.m. May 8, 2024. A Bid submitted on other than the attached BID

BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed and

addressed to the undersigned, at the Purchasing Department, Westerly Town Hall, 45 Broad

St., Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder,

Bid Due Date and Time, and RFQ Number and Title. Bidders must include one copy and a

Digital Copy on Disk or Flash drive of the Bid as defined in the Instruction to Bidders.

BIDDER’S QUESTIONS

Questions regarding this solicitation must be emailed and received by the Purchasing

Agent at ecardillo@westerlyri.gov no later than 12:00 pm on April 30, 2024 in a Microsoft

Word attachment with the corresponding solicitation number. Questions, if any, and

responses will be posted on the Town of Westerly website at www.westerlyri.gov as an

addendum to this solicitation.

SPECIAL INSTRUCTIONS TO BIDDERS

1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.

2. Price must include a 5% Bid Bond and cost of Payment and Performance Bonds.

The successful Bidder will be required to post a 100% Payment and Performance

Bond.

3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et

seq.) General Decision Number: RI20220001 04/01/2022 General Labor. The

successful bidder and its subcontractors must pay their workers at the applicable

prevailing wage rates (adjusted every July 1) for the various trades on a weekly

basis and submit certified weekly payroll as described in the Instructions to Bidders.

Prevailing wage rate schedules are available at the Rhode Island Department of

Labor and Training website at www.dlt.ri.gov.

4. Bidder’s prices shall include all Permits/Fees.

5. Quotes must be firm for a minimum of 120 days from date of submission.

6. Field Visits – Bidders shall confirm field measurements as part of the bidding

process. Bidders must satisfy themselves, by personal examination of the

location of the proposed work, and by such other means as they may prefer as

to the actual conditions and requirements of the work, and inform themselves

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

fully of the conditions relating to construction and labor under which the work will

be or is now being performed, and this Contractor must employ, so far as

possible, such methods and means in the carrying out of his work as will not

cause any interruption or interference with any other contractor and a minimum

of inconvenience and injury to other persons and property. All field visits must be

coordinated with the Town/School point of contact within 48 hours from all site visits.

7. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.

The intent of an all-inclusive Price is such that no Adds or Change Orders will be

necessary.

8. If the Bidder submits a supporting/additional document with their bid, that document

must include page numbers.

9. Selection Criteria – While the fee/costs will be discussed and considered during the

review process, cost alone will not drive the selection decision. The invitation for

bids shall state whether award shall be made on the basis of the lowest bid price or

the lowest evaluated or responsive bid price. If the latter basis is used, the objective

measurable criteria to be utilized shall be stated in the invitation for bids, if available.

10. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.

RFQ BID DOCUMENTS

Bidder Information – Pages 1-2

Attachment A – Scope of Work, Page 3-6

Attachment B – Bid Form Pages 7-9

Attachment C – Instruction to Bidders Pages 10-12

Appendix A – Bidder Certification Pages 13-17

Appendix B – Westerly Standard Contract Pages 18-27

BIDDER CERTIFICATION FORM (see APPENDIX A): Bidders must include,

complete, and submit a Bidder Certification Form with each bid proposal.

This solicitation is available at www.westerlyri.gov.

The Town of Westerly/Westerly Schools reserves the right to reject any/all bids, waive any

informalities in the bids received and to accept and award the bid to the lowest qualified bid

deemed most favorable to the interest of the Town/School.

The Town/School does not discriminate based on age, color, gender, national origin, race,

religion, sexual orientation, or disability in accordance with applicable laws and regulations.

Regards,

Eileen Cardillo

Purchasing Agent

Town of Westerly/

Westerly Public Schools

45 Broad Street

Westerly, RI 02891

Tel: (401) 348-2599

Email: ECardillo@westerlyri.gov; www.westerlyri.gov

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

ATTACHMENT "A"

SCOPE OF WORK

RFQ 25-14

Description of Scope

This Contractor will be responsible for the completion of the following work scope items. Provide the

Town of Westerly/Westerly Public School the. services of a licensed Roofing in the State of Rhode

Island and an apprentice/helper (if required) for a three-year Master Pricing Agreement period from July

1, 2024 to June 30, 2027 with optional extensions of two (2) one (1) year terms at the Town/Schools

discretion according to the agreed upon hourly labor rates, work schedules, and parts and materials

percentage markup.

It must. be understood that the total costs per individual job (service request) cannot exceed $7,500.00

including parts and materials.

The Successful Bidder will be required to furnish the Town of Westerly/Westerly Public Schools

adequate proof of federal liability, motor vehicle liability, and worker's compensation insurance in

amounts sufficient to satisfy Town and School requirements specified herein, and to maintain said

insurance for the duration of the contract period.

The Successful Bidder will have adequate manpower to satisfy Westerly's routine and emergency

requirements.

It should be noted that there will not be a guaranteed contract but only a Master Pricing Agreement

between the contractor and Westerly. Westerly makes no assurances, intended or implied, that the

winning bidder will receive any given number of service requests during the contract period of the

contract. Westerly also reserves the right to cancel the agreement at any time, with or without cause,

without penalty or obligation.

The Successful Bidder agrees to submit ALL Quotes to Westerly and provide written documentation of

material/equipment costs.

It is intended that the vast majority of the work will be routine in nature and scheduled during regular

business hours. However, emergencies could occur. Repetitive failure to initiate service with the

allotted response time will be grounds for cancellation of the contract.

It is expected that work performed according to recognized industry standards, that all required

replacements parts and materials are warranted by respective manufacturers. Failure to meet the quality

standards of Westerly will be grounds for termination of the contract.

The Successful Bidder will be required to comply with the State of Rhode Island Prevailing Wage

requirements for the applicable trades.

All bid prices will be considered firm. All bid prices shall be all inclusive of any additional charges.

Travel or fuel surcharges will not be allowed.

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

All orders must be clearly identified with purchase order number, department name and person's

attention. Unless deemed an emergency no work orders shall be filled without a Purchase Order.

Invoice must not exceed purchase order amount and must show the Purchase Order Number. Invoice

must be submitted within 30 days of the service performed. Certified Payroll forms must be

submitted with each invoice.

Proposals/Invoices must show quantity of labor hours, quantity of materials including rates/unit

costs for each. When work orders (WO) are issued the invoices must reference the WO number.

Unless it is an emergency or you receive verbal approval from the Director of Buildings &

Maintenance, a PO is required before commencing work.

Staffing of Job: The Successful Bidder will provide the appropriate number of staff for each job and will

not artificially load the job with helper/apprentices etc. The Town/School will not pay for non-required

personnel.

Material/Equipment: The Successful Bidder agrees to provide written back-up documentation of

acquisition costs upon request by the Town of Westerly/Westerly Public Schools, for items over $300.00

and will solicit competitive quotes for the parts/materials/equipment over $1,000.00.

Dispatching-The successful bidder must be able to dispatch in the following manner; Any leak or

safety item that will impact day to day operations- dispatch 4 hours/resolve 8 Hours.

Leaks that do not impact daily operations-24 hours/resolve 48 hours.

*Clarification- It is anticipated that major repairs such as layovers or roof replacements will take longer

than 8 hours to resolve.

Preventative Maintenance, Inspections, Repairs The successful bidder must include costs to

perform 2 (Two) inspections per year, per building. These inspections are to take place in August and

January (weather permitting). These inspections are to include a detailed review of all roof system

components including cleaning drains, removing debris, algae or any item that can compromise the

roofing system and make any minor repairs. These inspections will ensure proper care with photo

documentation of defects and repairs required. These inspections will cover, but are not limited to the

following roofing membranes, flashing, coping, scuppers, roof drains, walk pads, pitch pockets, roof

hatches and access ladders, explosion hatches, skylights, gutters and downspouts, pipe stands and

pads, expansion joints, parapet walls.

The Successful Bidder is responsible to familiarize themselves with the Town of Westerly's

permitting regulations and it is up to them to know when a permit needs to be pulled and to

schedule/be available for an inspection if the Town deems it necessary when the job is

finished. RI Contracts Licenses are required and a copy must be submitted with the bid.

Experience Working on Similar Projects.

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS

School Locations-

Westerly High School

Babcock Hall

Westerly Middle School

State Street School

Dunn's Corners School

Springbrook Elem. School

Bus Transportation

Transition Academy

Town Locations-

Adult Day Center

Info Booth & Restrooms

Old DPW Building

Old Town Hall

Rec Area-Restroom, Concession & Storage

Tower Street School Com. Center

Vacant Building

Veterans Of Foreign Wars Bldg.

Westerly Animal Shelter

Westerly Armory

Westerly Police Station

Westerly Police Sub Station

Westerly Public Works Hgwy. Div.

Westerly Senior Citizens Center

Westerly Sewer Dept New Canal Pump Station

Westerly Sewer Dept Old Canal Pump Station

Westerly Sewer Dept Margin St Pump Station

Westerly Sewer Dept Treatment Plant

Westerly Sewer Dept Beach St Pump Station

Westerly Sewer Dept Branch St Pump Station

Westerly Sewer Dept Cimalore Pump Station

Westerly Sewer Dept Apache Dr Pump Station

Westerly Sewer Dept Oak St Pump Station

Westerly Sewer Dept Riverdale Pump Station

Westerly Town Beach Pavilion

Westerly Town Hall

Westerly Transfer Station

Westerly Water Dept Station 2

Westerly Water Dept Station 3

Westerly Water Dept Station 1

Westerly Water Dept Crandall Station

Westerly Water Dept Bradford 1

Westerly Water Dept Bradford 2

Address

23 Ward Avenue

23 Highland Avenue

10 Sandy Hi II Road

35 State Street

8 1/2 Plateau Road

39 Springbrook Road

8 Springbrook Road

5 Union Street-Lower Floor

Address

5 Union Street

312 Atlantic Avenue

39A Beach Street

10 Union Street

49 White Rock Road

93 Tower Street

15 Tower Street .

113 Beach Street

33 Larry Hirsch Lane

8 Dixon Street

60 Airport Road

68 Pierce Street

35 Larry Hirsch Lane

39 State Street

99 Canal Street

20 Canal Street

23 Margin Street

87 Margin Street

184 Beach Street

15 Branch Street

72 Wilson Street

22 Apache Drive

134 Oak Street

Meadow Lark Drive

365 Atlantic Avenue

45 Broad Street

236 Westerly Bradford Road

68 White Rock Road

38 White Rock Road

28 White Rock Road

87 Pound Road

234 Bradford Road

236 Bradford Road

Bid Number:	25-14
Bid Title:	Artisan Roofer Rebid
Category:	Facilities Maintenance
Status:	Open

Artisan Roofer Rebid

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also