Art Supplies
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 29, 2026 |
| Due Date: | May 20, 2026 |
| Solicitation No: | 27-08 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
27-08
|
| Bid Title: |
Art Supplies
|
| Category: | Special Industries Equipment, Supplies and Accessories |
| Status: | Open |
|
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description-Art Supplies
RFQ Number: 27-08
April 29, 2026
Westerly Public Schools, Westerly, RI, acting through its Purchasing Agent, is hereby soliciting
sealed bids for the above referenced RFQ and you are hereby invited to submit an Individual
Unit Prices for this Request for Quotation, in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached PRICING SPREADSHEET, NO LATER THAN 2:00
p.m. May 20, 2026. A Bid submitted on other than the attached BID BREAKDOWN FORM may be
rejected. Envelopes containing bids must be sealed and addressed to Eileen Cardillo, Purchasing
Agent, Westerly Town Hall, 45 Broad St., Westerly, RI 02891, and must be clearly marked with the
Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title. Bidders must include
one hard copy and a Public copy on a flash drive of the Bid as defined in the Instruction to Bidders.
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent, Eileen
Cardillo ecardillo@westerlyri.gov no later than 12:00 p.m. on May 12, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses will be
posted on the Westerly Public Schools/Town of Westerly website at www.westerlyri.gov as an
addendum to this solicitation
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Quotes must be firm until June 30, 2027.
3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The
intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.
4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
5. QUOTES MUST BE FIRM FOR A MINIMUM OF 120 DAYS FROM DATE OF SUBMISSION
RFQ BID DOCUMENTS
Attachment A – Scope of Work, Page 3-13
Attachment B – Bid Form, Pages 14-15 and Excel spreadsheet included with
specifications
Attachment C – Instruction to Bidders Pages 16-18
Appendix A – Bidder Certification Pages 19-23
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign
and submit a Bidder Disclosures & Certification Questions Form with each bid proposal.
This solicitation is available at www.westerlyri.gov.
1
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Westerly Public Schools reserves the right to reject any/all bids, waive any informalities in the bids
received and to accept and award the bid to the lowest qualified bid deemed most favorable to the interest
of the School.
The Town/School does not discriminate based on age, color, gender, national origin, race, religion, sexual
orientation, or disability in accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
www.WesterlyRI.gov
2
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ART SUPPLIES
ATTACHMENT "A"
SCOPE OF WORK
RFQ 27-08
Description of Scope & Quantity
This Supplier will be responsible to furnish and deliver the following:
Art Supplies ordered through a purchase order only.
DELIVERY REQUIREMENTS & DATES
Supplier shall delivery per the following schedule:
Monday-Friday 8:00am – 3:30pm
SPECIFICATIONS
The following Specifications, define the Scope of Work of the Bid Package:
All prices must include inside delivery and shipping costs.
Please use the attached Excel spreadsheet included with the bid specifications to supply
quote.
Prices are to be firm until June 30, 2027.
3
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
27-08 RFQ ART SUPPLIES 2026-2027
SPECIFICATIONS
BID PRICES FIRM UNTIL JUNE 30, 2027
TYPEWRITTEN SUBMISSIONS ONLY
The Art Dept. is very specific as to the quality of an item that they specify no substitutions on
(Please adhere to this request) and do not bid if you do not carry the specific item requested.
1. ALL BIDS MUST INCLUDE INSIDE DELIVERY TO ALL SCHOOL LOCATIONS
PROVIDE A DELIVERED PRICE
2. ABSOLUTELY NO SUBSTITUTIONS ON CRAYOLA, SPEEDBALL & AMACO PRODUCTS OR
PRODUCTS
THAT STATE (NO SUBS)
3. CHANGE UNITS TO AGREE WITH YOUR SPECIFIC PRICES (IF QUANTITY IS DIFFERENT
PLEASE SPECIFY HOW MANY PER PACKAGE.)
COMM.
CODES
005-14
005-14-1
050-40
050-40-2A
050-40-4A
050-40-4B
050-40-4D
050-40-4E
050-40-4F
050-40-4?
050-40-4?
050-040-4?
050-40-4L
050-40-5
050-40-16
050-40-24
050-40-25
050-40-26
050-40-27
050-40-28
050-40-29
050-40-32
050-40-33
050-40-34
EST
QTY UNITS
15 PAD
20 BOX
20 DOZEN
25 DOZEN
10 EACH
13 EACH
10 EACH
7 EACH
7 EACH
10 EACH
6 EACH
20 SET
25 EACH
20 EACH
20 EACH
20 EACH
20 EACH
20 EACH
30 EACH
20 EACH
23 EACH
23 EACH
20 EACH
DESCRIPTION
ABRASIVES, COATED: CLOTH, FIBER, SANDPAPER, ETC…
Sandpaper Pads, 12 Sheets/Pad
DRAWING AND PAINTING SUPPLIES: BRUSHES, CANVAS, CHALK, COLORS
Crayons-Crayola Standard Wax #241T-24/Box NO SUB
General Charcoal Pencil 4B
General Charcoal Pencil White
Acrylic Paint Bright Red 1/2 Gallon
Acrylic Paint Titanium White 1/2 Gallon
Acrylic Paint Chrome Yellow 1/2 Gallon
Acrylic Paint Raw Umber 1/2 Gallon
Acrylic Paint Raw Sienna 1/2 Gallon
Acrylic Paint Green Oxide 1/2 Gallon
Acrylic Paint Violet 1/2 Gallon
Crayola Colored Pencils-24 Color Set NO SUB
Crayola Tempera - Squeeze Bottle - Pint Blue
Crayola Tempera - Squeeze Bottle - Quart Brown
Crayola Tempera - Squeeze Bottle - Quart Green
Crayola Tempera - Squeeze Bottle - Quart Orange
Crayola Tempera - Squeeze Bottle - Quart Red
Crayola Tempera - Squeeze Bottle - Quart Violet
Crayola Tempera - Squeeze Bottle - Quart White
Crayola Tempera - Squeeze Bottle - Quart Turquoise
Crayola Tempera - Squeeze Bottle - Quart Yellow Not orange yellow
Crayola Tempera - Squeeze Bottle - PINT Fluorescent Red
Crayola Tempera - Squeeze Bottle - PINT Fluorescent Orange
4
050-40-35
050-40-36
050-40-37
050-40-38
050-40-40
050-40-41
050-40-50
050-40-6
050-40-56
050-40-61
050-40-62
050-40-63
050-40-64
050-40-65
050-40-66
050-40-67
050-40-68
050-40-69
050-40-70
050-40-70
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
23 EACH
23 EACH
23 EACH
20 EACH
20 EACH
23 EACH
23 EACH
20 EACH
0 EACH
20 EACH
26 EACH
26 EACH
20 EACH
20 EACH
22 EACH
22 EACH
20 EACH
20 EACH
20 EACH
20 EACH
22 EACH
20 EACH
0 PKG
32 EACH
32 EACH
4 EACH
0 EACH
25 EACH
0 EACH
32 EACH
44 SET
0 EACH
0 EACH
0 EACH
40 EACH
40 EACH
0 EACH
0 EACH
0 EACH
0 EACH
0 EACH
0 EACH
Crayola Tempera - Squeeze Bottle - PINT Fluorescent Yellow
Must be Yellow not Orange Yellow
Crayola Tempera - Squeeze Bottle - PINT Fluorescent Green
Crayola Tempera - Squeeze Bottle - PINT Fluorescent Blue
Crayola Tempera - Squeeze Bottle - Quart Fluorescent Purple
Blick Crayola Premier Tempera Peach 16oz.
Crayola Paint - Pint Gold NOT WASHABLE
Crayola Paint - Pint Silver NOT WASHABLE
Crayola Water Color Brush #2000 - #6
Tempera brushes 1/16" MUST BE FLAT
Speedball Water Soluble Printing Ink Yellow 2.5 Liquid oz.
Must be Yellow not Orange Yellow
Speedball B.P. Ink - 4oz. - Waterbase - Black
Speedball B.P. Ink - 4oz. - Waterbase - Blue
Speedball B.P. Ink - 4oz. - Waterbase - Green
Speedball B.P. Ink - 4oz. - Waterbase - Magenta
Speedball B.P. Ink - 4oz. - Waterbase - Orange
Speedball B.P. Ink - 4oz. - Waterbase - Red
Speedball B.P. Ink.- 4oz. - Waterbase - Silver
Speedball B.P. Ink.- 4oz. - Waterbase - Turquoise
Speedball B.P. Ink.- 4oz. - Waterbase - Violet
Speedball B.P. Ink. - 4oz. Waterbase - Brown
Speedball B.P. Ink.- 4oz. - Waterbase - White
Blickrylic Cobalt Blue AD0711-5188
A0312-1000 Round 10-Well Tray Plastic pkg. of 12
A05944-0039 Blick Scholastic Red Sable Bright Set
A05948-0039 Blick Scholastic Pointed Red Sable Round Set
B00711-5238 Blickrylic Ultramarine Blue
B30413-5016 Amaco lg Series Gloss Glazes 24 Lt. Blue
Acrylic Paint-Black 1/2 gal.
Crayola Refills Black Oval Pan
Sakura Cray-Pas 432 Stick Junior Artisan Classpack
Faber Castell Studio Soft Pastel Sets
Crayola Watercolor Refills OVAL ONLY Violet
Crayola Watercolor Refills OVAL ONLY Yellow
Crayola Watercolor Refills OVAL ONLY Red
Crayola Watercolor Refills OVAL ONLY Red-Violet
Crayola Watercolor Refills OVAL ONLY Turquoise
Crayola Watercolor Refills OVAL ONLY Green
Crayola Watercolor Refills OVAL ONLY Orange
Crayola Watercolor Refills OVAL ONLY Blue
Crayola Watercolor Refills OVAL ONLY Red-Orange
Crayola Watercolor Refills OVAL ONLY Blue-Violet
Amaco large Series Gloss Glazes 67 Fire Orange
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Bid Description Woonsocket School District Bid Number: 27-03 Description https://drive.google.com/drive/folders/1gbx8omIvliQd6YoSOL22Wz9u_MzvHbSu?usp=drive_link A
State Government of Rhode Island
Bid Due: 6/03/2026