Art Installation Services

Agency:	University of Iowa
State:	Iowa
Type of Government:	State & Local
NAICS Category:	541430 - Graphic Design Services 711510 - Independent Artists, Writers, and Performers
Posted Date:	Mar 4, 2024
Due Date:	Mar 18, 2024
Solicitation No:	18236
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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18236

Issue Date: 3/4/2024

Questions Deadline: 3/7/2024 03:00 PM (CT)

Response Deadline: 3/18/2024 03:00 PM (CT)

Contact Information

Contact: Andy Lane

Address: Purchasing

202 PCO

Iowa City 52242-2500

Phone: (319) 335-1207

Fax:

(319) 335-2443

Email: andy-lane@uiowa.edu

Page 1 of 11 pages

Deadline: 3/18/2024 03:00 PM (CT)

18236

Event Information

Number:

18236

Title:

Art Installation Services

Type:

Request for Qualifications - Sealed

Issue Date:

3/4/2024

Question Deadline: 3/7/2024 03:00 PM (CT)

Response Deadline: 3/18/2024 03:00 PM (CT)

Notes:

The University of Iowa (hereafter, The University /University) located in Iowa City,

Iowa, is soliciting written proposals from qualified Suppliers to art installation

services to the University.

Please be aware that this is an extensive bid. All Suppliers are cautioned to

allow ample time for the submittal of responses well before the due date

required.

Billing Information

Contact: AP

Address: AP

PCO

202

202 PCO

Iowa City, IA 52242-2500

Phone: (319) 335-0115

Fax: (319) 335-2443

Bid Attachments

Professional_Services_Agreement_April_2021 (1).docx

Professional Services Agreement

Standard Terms and Conditions Updated (2023-05-15).pdf

University of Iowa Standard Terms and Conditions

Gallery Floor Plan with Names and numbers 12-16-2020.pdf

Gallery Floor Plan

Requested Attachments

Proposal

(Attachment required)

Supplier must provide a detailed proposal as described in Attribute #7.

Audited Financial Statements

(Attachment required)

Supplier must provide audited financial statements as requested in Attribute #16.

Download

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18236

Bid Attributes

1 Request for Qualifications

RFQL responses MUST be submitted electronically through the eBid system. RFQL responses submitted by any

other means will not be accepted.

Read & Acknowledged

(Required: Check if applicable)

2 General

The University of Iowa, located in Iowa City, Iowa (hereafter, "University") desires to obtain written proposals from

qualified suppliers to provide art installation services.

Although the University has listed general criteria that will be used in its final evaluation, the University does not

intend these criteria to limit the Supplier's creativity in preparing a proposal it believes will accomplish the

University's goals. The use of a specific Supplier will be based on the Supplier's performance.

The required documentation of expertise and qualifications outlined in this request is intended to serve primarily as

a general guide for each statement of qualifications, with the minimum requirements listed. Each Supplier is

expected to submit a fully detailed statement of qualifications, which adequately describes the advantages and

benefits the University would realize by selecting the Supplier.

Read and Acknowledged

(Required: Check if applicable)

3 Background

The University of Iowa

The University is a broad-based public university of international stature. As of 2022-2023 The University has

31,317 students and is recognized for its academic achievement; leadership in research; and its teaching hospital

The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of $4.4 billion and

employs approximately 19,000 full-time faculty and staff. More information can be found at the Office of the

Registrar.

The University of Iowa Hospital and Clinics

The University of Iowa Hospitals and Clinics serves as the teaching hospital and comprehensive medical center for

the State of Iowa. As part of its mission, UI Hospitals and Clinics, in conjunction with UI Carver College of Medicine

and other health science colleges at The University of Iowa, provides world-class family-centered health care,

extensive medical research, and comprehensive teaching programs for many health care professions. The hospital

employs more than 924 physicians and dentists, and more than 2,445 professional nurses. More than 10,224

additional staff members support all aspects of patient care services. The hospital provides 811 inpatient beds and

more than 1 million patient visits take place in the clinics every year. UI Hospitals and Clinics is consistently ranked

by U.S. News & World Report magazine as one of the nation's best hospitals, with many of its clinical specialties

ranked among the top twenty-five in the country.

4 Scope of Services

The successful Supplier will work in partnership with the University and will be expected to fulfill the following scope

of services, including but not limited to the following:

1. Install a mural, approximately 6.6'H x 11.5' W x 3' D on wheeled supports (1’ D once removed from wheeled

support for placing on pedestal), weight: ~3,700 pounds between April 10 and April 12 2024.

2. De-installation shall be in or around January 2025.

3. Supplier must provide gantry for setup and any other moving equipment necessary.

4. The mural will placed in the museum in the "2 Levitt" gallery. Supplier will need to be conscious of floor protection

as well as current installation of artworks along the move of their equipment through the galleries. See attached

floor plan under Attachments tab.

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5 Scope of Services - Changes

The University reserves the right to change the scope of work as required. Notices of such changes will be made in

writing by the University to the Supplier.

Read and Acknowledged

(Required: Check if applicable)

6 Supplier Requirements

Suppliers must clearly demonstrate and provide documentation substantiating that they are compliant in each of the

following areas. The University reserves, solely, the right to reject any submittals if the evidence or references

submitted by such Supplier fails to satisfy the University that said Supplier is properly qualified in any of these

areas. It shall not be the responsibility of the University to request additional information to satisfy these

requirements, if such information is not provided with the submitted response. Failure to respond to any question or

follow the instructions herein may result in disqualification

7 Project Proposal

Provide a proposal detailing the Supplier's process to be used in providing the services described herein. The

proposal should clearly indicate any major requirements that cannot be met by the Supplier, and highlight the major

features of the proposal to assist the reader in determining generally how the qualifications of the Supplier and the

proposal meets and exceeds the requirements proposed by the University.

Please include, at minimum, the following information in your Proposal:

1. Please explain how you plan to meet the requirements of this project.

2. Please describe your experience with moving and installing similar fine art pieces.

3. Please describe if you have completed any similar projects with institutions similar to the University of Iowa.

4. Please describe your archival materials knowledge and engineering skills related to fine arts large/awkward

objects.

5. Please describe the equipment that will be used to move, install, and de-install the mural; will you provide all

necessary equipment and labor?

6. Please describe your proposed timeline for installing the mural within the required window of time.

7. Please clearly outline the total cost for the services, including all fees and expenses for install and de-install.

(Required: Maximum 4000 characters allowed)

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8 References

The successful Supplier must demonstrate to The University that it has adequate experience. Please submit three

(3) references for which the Supplier has provided these services. Of particular interest to us would be your firm’s

previous work with comparable institutions using services outlined in this RFQL. Client references should represent

major accounts of the Supplier. Include the business or institution’s name and address, as well as the contact’s

name with a telephone number, fax number and e-mail address.

(Required: Maximum 4000 characters allowed)

9 Single Point Contact

The name of a single point managerial-level contact for the University to coordinate all requirements and to be the

point of contact for any problems/questions that may arise. This individual will meet periodically with University

personnel and/or the committee, will research information and deliver special reports as needed or directed by the

University and/or the committee.

Please indicate the individual consultant(s) who will be the key participants in delivering these services. You must

include name(s), qualifications, and level of involvement.

(Required: Maximum 4000 characters allowed)

1 Stakeholders Involvement

0 Include Supplier's approach to involving stakeholders throughout the data gathering and planning processes and

the development of recommendations. Based on Supplier's experience from similar engagements identify the

individuals and/or groups that Supplier believes should be informed of the process, and/or those that should

provide input into this engagement, and explain Supplier's rationale for including those groups in this process.

(Required: Maximum 4000 characters allowed)

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Art Installation Services

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